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Medical Data Entry Specialist

Medical Data Entry Specialist job description

The medical data entry specialist is responsible for accurately inputting and maintaining patient information in electronic health record systems. This role ensures data integrity and supports clinical and administrative teams by managing timely updates and verifying documentation.Working closely with healthcare providers and office staff, the medical data entry specialist reviews medical records, processes forms and resolves discrepancies. This position plays a key role in improving workflow efficiency and supporting compliance with healthcare regulations.

Typical medical data entry specialist duties:

Enter patient demographics, insurance details and medical information into electronic systemsReview and verify data for accuracy and completenessUpdate records promptly to reflect changes in patient status or treatment plansMaintain confidentiality and adhere to HIPAA guidelines when handling sensitive informationCollaborate with clinical and administrative teams to resolve data discrepanciesPrepare and process forms, reports and documentation as neededMonitor data quality and assist with audits to ensure complianceProvide support for billing and insurance processes through accurate data entry

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National salary range for Medical Data Entry Specialist

36250 - 44750

Low
36250
The candidate is new to the role or has limited experience and is still developing core skills.
Mid
40000
The candidate has moderate experience in the role or one similar, meets most requirements and may hold transferable skills or relevant certifications.
High
44750
The candidate has extensive experience in the role, demonstrates advanced skills and often brings specialized certifications or industry experience.
Projected salaries for related positions Job title Low Mid High Medical Coding Manager 66750 75750 86250 Certified Professional Coder 53500 61750 72250 Credentialing Specialist 44500 49000 57750 Medical Customer Service Representative 42000 47500 53000 Insurance Authorization Specialist 41000 45250 49500 Intake/Admissions Specialist 40250 42750 46500 Patient Access/Services Specialist 38000 42000 45750 Medical Scheduler 38250 40500 43750 Insurance Verification Specialist 37500 42500 47500 Insurance Referral Coordinator 37000 40000 45750 Patient Registration Specialist 36750 42750 48000 Health Information Management Specialist 34750 39500 47000 Electronic Medical Records Specialist 33750 36000 39000

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The salary benchmarks in the Salary Guide From Robert Half are the result of a rigorous, multistep process designed to reflect projected market trends for 2027. They are based on actual compensation for professionals Robert Half has placed nationwide, along with third-party job posting data from Textkernel that we use for independent validation. Learn more about our methodology.