We are looking for a detail-oriented Administrative Assistant to join our team in Penfield, New York. This is a contract position where you will play a key role in supporting daily office operations and ensuring smooth communication and organization within the workplace. If you are highly organized and enjoy multitasking in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure efficient office operations.<br>• Answer and manage inbound calls with professionalism and accuracy.<br>• Perform data entry tasks with a high level of attention to detail and precision.<br>• Manage front desk responsibilities, including greeting visitors and handling receptionist duties.<br>• Organize and maintain office files and records for easy access and retrieval.<br>• Assist in scheduling meetings, appointments, and coordinating calendars.<br>• Prepare reports, documents, and correspondence as required.<br>• Ensure timely communication and follow-ups with internal and external stakeholders.<br>• Support other team members with administrative tasks as needed.
We are looking for a skilled Senior Executive Assistant to join our team in Victor, New York. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel plans, and communication needs are seamlessly managed. This is a Contract-to-Permanent position within the medical devices industry.<br><br>Responsibilities:<br>• Coordinate and manage executive calendars, ensuring all appointments and meetings are accurately scheduled and updated.<br>• Arrange and oversee domestic and international travel plans, including accommodations, itineraries, and conference registrations.<br>• Regularly update and maintain the executive’s Curriculum Vitae (CV) to reflect current achievements and activities.<br>• Handle incoming calls, directing them to appropriate executives and delivering clear, documented messages.<br>• Welcome and assist visitors, managing access to relevant parties within the organization.<br>• Evaluate and recommend updates to administrative policies and office procedures to improve efficiency and effectiveness.
