We are looking for a skilled Administrative Assistant to join our team in Buffalo, New York. In this long-term contract position, you will play a vital role in ensuring the smooth operation of office activities, assisting with detailed correspondence, and maintaining organizational systems. If you excel in multitasking and have a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Manage incoming mail by sorting and distributing it efficiently.<br>• Draft responses to incoming correspondence and review outgoing communications for accuracy.<br>• Coordinate and schedule meetings and travel arrangements for staff.<br>• Organize and maintain both physical and electronic filing systems.<br>• Serve as the primary liaison between staff, employees, and the public to facilitate information flow.<br>• Utilize Microsoft Office tools to create reports, correspondence, and other essential documents.<br>• Perform scanning and save documents in electronic formats as required.<br>• Enter data accurately into Microsoft Access, Excel, and Word documents.<br>• Operate office equipment, such as scanners and fax machines, with proficiency.<br>• Take on additional tasks as needed to support office operations.
We are looking for a meticulous and friendly Receptionist to join our team in Victor, New York. In this long-term contract role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. This position offers an excellent opportunity to showcase your organizational, communication, and multitasking skills in the medical devices industry.<br><br>Responsibilities:<br>• Greet visitors and ensure a positive first impression by providing excellent customer service.<br>• Answer and direct incoming calls using a multi-line phone system in a timely and precise manner.<br>• Handle inquiries and route calls to the appropriate departments or personnel.<br>• Maintain a clean and organized reception area to uphold company standards.<br>• Assist with administrative tasks such as scheduling, filing, and data entry as needed.<br>• Monitor and manage incoming mail, deliveries, and packages.<br>• Coordinate with internal teams to ensure smooth communication and operations.<br>• Provide support for meetings, including scheduling and preparing materials when required.
<p>We are looking for an Administrative Assistant to join our team in Rochester, New York. This role is essential in supporting our tax managers and processors, ensuring seamless operations during tax preparation and assisting with office administrative tasks. If you have experience in administrative support within services requiring precision and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to tax managers and processors, facilitating efficient workflows.</p><p>• Input tax projects into the system, coordinating with operations teams and tax preparers to ensure timely completion.</p><p>• Distribute due date reports to tax processors and ensure deadlines are met.</p><p>• Communicate with clients to gather necessary tax information and provide updates as required.</p><p>• Assist the Office Manager with tasks such as corporate event planning, maintaining office supplies, and managing miscellaneous duties.</p><p>• Organize and maintain filing systems to ensure accurate record-keeping.</p><p>• Participate in extended hours during the busy tax season, including occasional Saturday shifts.</p><p>• Support smooth office operations during summer hours by adapting to reduced schedules while maintaining productivity.</p>
We are looking for a highly organized and proactive Sr. Administrative Assistant to join our team in Rochester, New York. This role requires an individual with strong attention to detail who can manage multiple responsibilities, ranging from scheduling to supporting financial services processes. This is a long-term contract position offering the opportunity to contribute to a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Coordinate and manage schedules, meetings, and appointments, ensuring efficient time management for team members.<br>• Facilitate the organization and execution of conference calls and virtual meetings using platforms such as Cisco Webex.<br>• Support financial services operations, including handling budget processes and expense reporting through systems like Concur.<br>• Assist in the preparation and management of marketing initiatives, including tasks related to banner ads.<br>• Maintain and update CRM systems to ensure accurate and up-to-date records.<br>• Handle communication and correspondence, ensuring clarity and professionalism in all interactions.<br>• Provide administrative support for team projects, ensuring deadlines and deliverables are met.<br>• Monitor and manage various tools and systems, such as About Time, to optimize workflow.<br>• Oversee the coordination of travel arrangements and expense reimbursements.<br>• Contribute to the smooth operation of daily office activities by addressing ad hoc administrative needs.
<p><strong>Robert Half </strong>is partnering with a dynamic ecommerce company in <strong>downtown</strong> <strong>Buffalo, NY</strong> on their search for an <strong>Accounting & Operations Specialist</strong>. This is a <strong>Direct Hire in-office role with a starting salary of $60,000 - $65,000</strong>. This newly created position directly reports to and supports the VP of Finance & Operations. In this role you will focus on the daily financial, administrative, and HR operations of the organization. If you like an industry and position where every day can be different, our great client is going through a period of tremendous growth!</p><p><br></p><p> <strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Process accounts payable, vendor invoices, and payments while maintaining accurate financial records in QuickBooks</li><li>Support month-end close by reconciling bank, credit card, PayPal, and Stripe accounts</li><li>Maintain purchasing and inventory controls, ensuring accuracy across ERP, Shopify, and internal tracking systems</li><li>Assist with payroll processing, time tracking, and journal entries using Paychex and QuickBooks</li><li>Provide HR administrative support including job postings, applicant screening, onboarding, and employee record maintenance</li><li>Ensure compliance with internal policies and labor regulations, maintaining confidentiality of sensitive data</li><li>Coordinate office operations, purchasing, and vendor communications to ensure efficient day-to-day workflows</li><li>Collaborate with leadership to improve processes and support accurate financial reporting</li></ul><p><br></p>
