Add your latest resume to match with open positions.

7 results for Administrative Assistant in Tampa, FL

Administrative Assistant

Sarasota, FL
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a Senior Living Community in Sarasota, Florida. This contract to permanent position will play a key role in keeping schedules, communications, records, and administrative workflows running smoothly for the team. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage multiple priorities in a collaborative office environment. Responsibilities:• Oversee administrative support for day-to-day office activities, ensuring tasks are completed accurately and on schedule.• Coordinate resident move-ins and move-outs while keeping apartment availability and status records current.• Enter, update, and review information in company systems and spreadsheets to maintain accurate reporting and documentation.• Support outbound calling efforts and help organize follow-up activities for team outreach campaigns.• Arrange appointments for the sales team and confirm meeting details with clients and internal stakeholders.• Assist with planning office events by organizing logistics, preparing documentation, and coordinating refreshments as needed.• Track office supply levels, place orders for materials such as stationery and business cards, and help manage related spending.• Handle incoming mail and route inquiries, service concerns, and administrative issues to the appropriate contacts for resolution.
2026-04-24T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a dedicated and highly detail-oriented Personal/Executive Assistant to join our team in Tampa, Florida. This role involves managing a wide range of personal and administrative tasks requiring exceptional organizational skills and the ability to anticipate needs. The ideal candidate will thrive in a dynamic environment and demonstrate initiative in handling responsibilities. Responsibilities:• Coordinate and manage multiple calendars using Microsoft Outlook for the executive and their spouse.• Schedule and oversee appointments, including doctor visits, ensuring all necessary paperwork is completed and prescriptions are updated.• Prepare and distribute detailed daily itineraries outlining meetings, appointments, and relevant information.• Handle correspondence and act as the primary point of contact for incoming calls • Assist with errands and tasks as needed, maintaining a high level of discretion and attention to detail.• Compile materials for projects • Organize and prepare for meetings, ensuring all materials and logistics are in place.• Anticipate needs by proactively addressing issues and ensuring seamless operations This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-03-27T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to support our team in Tampa, Florida. In this role, you will manage key administrative functions, coordinate travel and scheduling, and collaborate with team members to ensure smooth operations. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities effectively. Responsibilities:• Coordinate and manage travel arrangements, including flights, accommodations, and itineraries.• Maintain and organize calendars for executives, ensuring effective scheduling of meetings and appointments.• Update and maintain records within proprietary systems, ensuring accuracy and compliance.• Assist in processing expense reports, ensuring proper documentation and timely submission.• Prepare and distribute meeting agendas, take detailed minutes during meetings, and follow up on action items.• Serve as a point of contact for various administrative tasks and communications.• Ensure seamless organization and execution of executive-level tasks and responsibilities.• Monitor deadlines and manage priorities to ensure all tasks are completed efficiently.
2026-04-03T00:00:00Z

Receptionist/Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
35000 - 39000 USD / Yearly
We are looking for a detail-oriented and welcoming Administrative Assistant in Tampa, Florida. In this role, you will manage the front desk, provide administrative support, and ensure smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with people. Responsibilities:• Greet visitors warmly and assist them with inquiries to create a positive experience.• Oversee front desk activities, including sorting and distributing mail, managing deliveries, and keeping the reception area tidy.• Coordinate and schedule appointments, manage calendars, and provide administrative assistance to staff as needed.• Perform general office duties such as data entry, filing, and maintaining accurate records.• Operate a multi-line phone system to answer and direct calls efficiently.• Address routine inquiries from clients and staff promptly and courteously.• Ensure office supplies are adequately stocked by monitoring inventory and placing orders.• Support the organization by assisting with event coordination and other clerical duties as required.
2026-04-10T00:00:00Z

Construction Administrative Assistant

Sarasota, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Construction Administrator in Sarasota, Florida. In this role, you will play a key part in supporting construction projects by managing documentation, coordinating permitting processes, and assisting with budget monitoring. This position is ideal for someone with a strong background in construction administration and project coordination. Responsibilities:• Oversee the preparation and management of construction documents, including contracts, purchase orders, work orders, and other related documents. • Collaborate with Project Managers to draft, coordinate, and track contracts and subcontracts.• Facilitate the permitting process by liaising with county agencies, completing necessary forms and utilizing county and city websites. • Monitor project budgets, analyze financial variances, and work with Project Managers to ensure cost control and adherence to approved budgets.• Review and verify the accuracy of contract agreements and assist in their preparation and execution.• Process lien waivers and Notices to Owner (NTOs) in compliance with industry regulations.• Provide accounting support by handling Accounts Payable tasks, such as invoice review, data entry, and payment processing.
2026-04-10T00:00:00Z

Receptionist

Tampa, FL
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a personable and dependable Receptionist to support a school office on a contract assignment. This position is well suited for someone who enjoys creating a positive experience for students, families, staff, and visitors while keeping front desk activity organized throughout the day. You will serve as the first point of contact and help maintain a welcoming, well-organized atmosphere in a steady, part-time setting. Responsibilities: • Welcome students, parents, employees, and delivery personnel while directing each visitor appropriately upon arrival. • Manage a multi-line phone system by answering incoming calls promptly, routing messages, and connecting callers to the correct contacts. • Maintain an orderly front desk area and ensure guests receive courteous, efficient assistance throughout the day. • Provide general administrative support such as relaying information, handling routine inquiries, and assisting with basic office coordination. • Monitor visitor flow and help uphold school front office procedures in a detail-oriented and friendly manner.
2026-04-24T00:00:00Z

Paralegal

Tampa, FL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Paralegal to support a busy litigation practice in Tampa, Florida. This Contract position is ideal for someone with a strong background in insurance defense, particularly matters involving medical malpractice and healthcare-related claims. The role requires someone who can manage complex case activity, work closely with attorneys and external partners, and contribute to high-quality case preparation from discovery through trial. Responsibilities: • Organize, collect, and evaluate case-related records, including electronically stored information, while helping identify additional materials that may impact litigation strategy. • Perform civil, criminal, and litigation-related background investigations and secure certified or otherwise authenticated records when required for case development. • Prepare production sets for discovery by reviewing documents for responsiveness, applying Bates numbering, and protecting sensitive or privileged content through proper redaction. • Support all phases of trial readiness by assembling exhibits, maintaining witness and subpoena files, coordinating preparation sessions, and assisting attorneys during proceedings. • Review and analyze medical documentation, billing records, and related materials to create clear chronologies, summaries, and damage-supporting case references. • Conduct legal and factual research using online databases and internal resources to support pleadings, motion practice, and overall case management. • Communicate effectively with clients, insurance carriers, opposing counsel, vendors, and expert witnesses to keep matters moving efficiently and professionally. • Coordinate with retained experts by facilitating qualification reviews, engagement logistics, document exchange, and ongoing case communication. • Examine vendor billing for accuracy and submit approved invoices promptly for processing in accordance with firm procedures.
2026-04-23T00:00:00Z