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43 results for Office Administrator in San Ramon, CA

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dependable Office Manager to support overnight hotel operations. This is a long-term contract position within the hospitality industry, ideal for someone who can lead with confidence during late-night hours while providing attentive guest service. The person in this role will oversee front office activity, handle operational matters independently, and help keep overnight reporting and administrative processes accurate and organized. Responsibilities: • Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift. • Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues. • Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately. • Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment. • Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise. • Maintain precise documentation and review overnight transactions and reports for completeness and consistency. • Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures. • Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable. • Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.
2026-04-29T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Office ManagerEnsure efficient day-to-day operations by supervising facilities, staff, and administrative support activities.Job Responsibilities:<ul><li>Oversee office procedures and administrative staff.</li><li>Manage budgets, supplies, and vendor relationships.</li><li>Coordinate internal communications and events.</li><li>Implement and enforce office policies.</li></ul>
2026-04-10T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Oversee daily office functions, vendor coordination, and administrative processes to support a productive and efficient workplace. Responsibilities:<ul><li>Manage office operations and procedures</li><li>Oversee supplies, vendors, and facilities needs</li><li>Support budgeting and reporting activities</li><li>Coordinate administrative support across teams</li><li>Improve office workflows and efficiency</li></ul>
2026-04-24T00:00:00Z

Office Assistant

Walnut Creek, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Robert Half's client in the professional services industry is seeking a reliable, detail-oriented Office Assistant to join their team on a contract-to-permanent basis. This is a great opportunity to step into a professional office environment, build long-term stability, and work alongside a team that values accuracy, organization, and client trust. This position is 100% onsite in Walnut Creek, CA. In this Office Assistant role, you’ll be a key point of support for daily operations—helping ensure the office runs smoothly and clients feel welcomed and well supported. What You’ll Do:<ul><li>Be the friendly first point of contact, welcoming clients and creating a positive, polished experience</li><li>Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings</li><li>Keep records organized through filing, scanning, and document management</li><li>Answer and route incoming phone calls with professionalism and discretion</li><li>Maintain office mailboxes and ensure correspondence is handled promptly</li><li>Provide general administrative and clerical support that keeps the team efficient</li></ul>Why This Opportunity Stands Out:<ul><li>Contract-to-permanent pathway with potential for long-term placement</li><li>Work in a stable, professional fiduciary environment</li><li>Gain experience supporting meaningful client services</li><li>Collaborative team with clear processes and expectations</li><li>Ideal for someone who enjoys structure, organization, and being trusted with important details</li></ul>If you’re dependable, organized, and looking for an Office Assistant role that can grow into something more permanent, this could be a great next step.
2026-04-27T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-24T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Administrative AssistantSupport daily office operations by providing high-quality administrative services to staff and clients.Job Responsibilities:<ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment. Responsibilities: • Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support. • Answer and direct inbound calls with a high standard of communication and customer service. • Perform accurate data entry to maintain and update records, databases, and spreadsheets. • Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner. • Assist in coordinating meetings, events, and appointments, ensuring timely arrangements. • Handle correspondence such as emails and memos to facilitate clear communication within the organization. • Utilize Microsoft Office Suite to create, edit, and organize documents effectively. • Monitor office supplies and place orders as needed to ensure uninterrupted operations. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-04-24T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z

Administrative Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting. Responsibilities: • Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow. • Review research materials aloud as needed to support the scientist’s work and ongoing projects. • Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements. • Assist with movement and navigation within the office environment when on-site support is needed. • Prepare or help complete expense documentation in partnership with the labs administrative support team. • Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned.
2026-04-29T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are seeking a temp to hire Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Administrative Assistant Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage emails and correspondence in both English and Spanish• Coordinate calendars, meetings, and appointments• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Administrative Assistant role, please apply today.
2026-04-29T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment. Responsibilities: • Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate. • Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards. • Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process. • Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible. • Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed. • Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay. • Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas. • Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
2026-04-28T00:00:00Z

Administrative Assistant

Portola Valley, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Overview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support. Responsibilities: • Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented. • Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies. • Scan and upload all relevant documentation into the organization's systems before the end of each shift. • Maintain patient valuables and update notifications from clinical staff promptly, following department policies. • Utilize online systems and payer websites to verify insurance eligibility and demographic information. • Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience. • Distribute notices of privacy practices and obtain visitor authorizations as required. • Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies. • Attend department meetings, workshops, and training sessions to stay informed of updates and procedures. • Ensure office equipment is operational and follow downtime procedures when necessary.
2026-04-22T00:00:00Z

Payroll Administrator

Walnut Creek, CA
onsite
Temporary / Contract
40 - 45.5 USD / Hourly
We are looking for a skilled Payroll Administrator to join our team in Walnut Creek, California, on a long-term contract basis. This role involves managing bi-monthly payroll for a diverse workforce across multiple entities, ensuring accuracy and compliance with tax regulations, bonuses, and allowances. The ideal candidate will bring expertise in WORKDAY and demonstrate strong analytical and communication skills. Responsibilities:• Process bi-monthly payroll for U.S. and international employees across multiple entities, ensuring timely and accurate payments.• Maintain payroll data integrity in Workday, including timekeeping and payroll inputs.• Coordinate payroll transmission to ADP Workforce Now and troubleshoot any discrepancies.• Calculate and administer quarterly bonuses, commissions, and allowances, applying appropriate tax deductions.• Reconcile payroll data each pay period and collaborate with accounting to address variances.• Provide detailed explanations of payroll calculations and resolve discrepancies through root-cause analysis.• Partner with the General Ledger Accountant to support payroll posting and reconciliation.• Utilize Microsoft Excel for payroll-related analyses, including pivot tables and VLOOKUPs.• Ensure compliance with payroll regulations and company policies for salaries, bonuses, and employee benefits.• Assist in managing payroll for salaried and hourly employees, ensuring adherence to multi-state and international payroll requirements.
2026-04-28T00:00:00Z

Payroll Administrator

San Francisco, CA
onsite
Permanent / Full Time
80000 - 83000 USD / Yearly
PAYROLL ADMINSTRATOR Apply immediately for consideration! We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco (degree and bi-lingual). As a Payroll Administrator, your role will be pivotal in coordinating the payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues. Responsibilities-Payroll for over 300 employees on ADP-Create schedules in ABI for union extra help, referrals and any non-seniority employees- Review and complete department WIP approvals in ABI-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system-Prepare and inputs vacation and PTO pay into timekeeping system -Prepare all checks and review for accuracy-Address & resolve employee’s payroll-related issues-Assist with any other payroll /accounting/scheduling related project as they may arise
2026-04-15T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-04-24T00:00:00Z

Office Services Associate

Redwood City, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a dependable Office Services Associate to support essential workplace operations for a client team in Redwood City, California. This Contract position focuses on delivering high-quality back-office assistance across document handling, mail distribution, and front-of-house service needs. The ideal candidate will help maintain smooth daily workflows in both physical and digital office environments while providing responsive support across multiple service areas. Responsibilities: • Manage incoming and outgoing mail, packages, and interoffice deliveries to keep distribution timely and accurate. • Operate scanning, copying, and reprographics equipment to produce, digitize, and organize business documents with attention to detail. • Provide document support services by preparing files, handling print requests, and maintaining orderly records in both paper and electronic formats. • Answer and direct calls on a multi-line phone system in a detail-oriented manner while assisting with general front-desk or reception-related needs. • Support meeting and hospitality functions by helping prepare shared spaces and coordinating basic office service requests. • Assist with audio/visual setup for meetings and presentations to ensure rooms are ready for use. • Monitor office service areas and equipment, reporting issues and helping maintain a clean, efficient workspace. • Contribute to additional administrative or operational service tasks as needed to support daily client and team requirements.
2026-04-29T00:00:00Z

Facilities Manager/Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Facilities ManagerOverview:We’re seeking an experienced Facilities Manager to oversee daily building operations and ensure a safe, efficient, and well‑maintained workplace. This role partners closely with vendors and internal teams to support business operations.Key Responsibilities:<ul><li>Manage facilities operations including maintenance, repairs, and space planning</li><li>Coordinate vendors, service contracts, and preventative maintenance schedules</li><li>Oversee workplace safety, compliance, and building standards</li><li>Manage facilities budgets, invoices, and operational projects</li></ul>
2026-04-25T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Provide high-level administrative support to senior leadership, including scheduling, communications, and confidential project coordination. Responsibilities:<ul><li>Manage executive calendars and travel arrangements</li><li>Prepare meeting materials and reports</li><li>Coordinate executive communications</li><li>Handle confidential information with discretion</li><li>Support special projects and workflow management</li></ul>
2026-04-24T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Executive AssistantProvide dedicated support to senior executives, managing complex schedules and handling confidential communications.Job Responsibilities:<ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
2026-04-10T00:00:00Z

Executive Assistant

Portola Valley, CA
onsite
Temporary / Contract
30 - 50 USD / Hourly
Job Title: Executive Assistant / Office ManagerOverview:We’re seeking a proactive Executive Assistant to support senior leadership while overseeing day‑to‑day office operations. This role blends high‑level administrative support with hands‑on office management in a fast‑paced environment.Key Responsibilities:<ul><li>Manage complex executive calendars, meetings, and correspondence</li><li>Oversee office operations including supplies, vendors, and facilities coordination</li><li>Serve as point of contact for internal teams, visitors, and external partners</li><li>Support onboarding, office logistics, and special projects as needed</li></ul>
2026-04-25T00:00:00Z

Executive Assistant

Mountain View, CA
onsite
Temporary / Contract
30 - 50 USD / Hourly
Job Title: Executive AssistantOverview:We’re seeking a proactive, detail‑oriented Executive Assistant to support senior leadership in a fast‑paced professional environment. This role requires strong judgment, discretion, and the ability to anticipate needs.Key Responsibilities:<ul><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Prepare correspondence, presentations, and executive‑level materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-04-25T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 35 USD / Hourly
We are looking for an experienced and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This contract position, based in San Francisco, California, offers an exciting opportunity for someone who excels in organization and thrives in a fast-paced, client-focused environment. The role requires a proactive individual capable of managing multiple priorities with discretion and precision. Responsibilities: • Manage complex calendars and schedules for senior leaders, ensuring efficient coordination of meetings and appointments. • Organize and prepare materials such as agendas, presentations, and notes for internal and external meetings. • Arrange detailed travel plans, including booking flights, accommodations, and transportation, and handle associated expense reporting. • Oversee confidential communications and document preparation with a high level of attention to detail. • Support onboarding processes for new hires and assist with team operations, including office logistics and vendor coordination. • Collaborate with various departments, including HR and Operations, on key administrative tasks and projects. • Maintain a high standard of conduct and poise while interacting with clients, internal teams, and executive leadership. • Track deadlines and ensure all deliverables are completed with accuracy and attention to detail. • Serve as a reliable point of contact for inquiries and correspondence, ensuring timely and effective communication.
2026-04-29T00:00:00Z