<p>Our client, a property management company located in West Los Angeles, is looking for an Executive Assistant to support their CEO & President. As the Executive Assistant, you will provide backup support to a few office executives, and you will also act as the Office Manager to support the exciting corporate office! You will work for a company that is a leader in the property management industry that oversees a diverse portfolio of residential communities across Southern California.</p><p> </p><p>This role is perfect for someone who thrives in behind-the-scenes support, ensuring seamless operations and empowering the President and executive leaders to make impactful decisions. Your responsibilities will range from managing executive schedules and communications to optimizing workplace operations for corporate staff. If you excel at maintaining confidentiality, efficiency, and organization, this position is the perfect fit. This is a contract to hire position, and the salary range is $80-$90k DOE. You will work onsite Monday-Thursday, and remote on Fridays! Hours are 9am-6pm and parking is covered. Robert Half is looking for a candidate with at least 2 years of experience supporting C-level executives or senior leadership. High-level proficiency in Microsoft Office Suite and excellent written and verbal communication skills is a must. Anyone who has experience working in property management is a huge plus!</p><p> </p><p><strong>Job Duties:</strong></p><ul><li>Oversee and manage the President's schedule, including meeting coordination, strategic priority planning, and managing travel itineraries.</li><li>Draft, review, and refine internal and external communications such as reports, presentations, and correspondence.</li><li>Act as a trusted liaison, safeguarding executive priorities and addressing challenges preemptively.</li><li>Provide confidential administrative support to the President and executive team.</li><li>Supervise onsite operations including reception duties, vendor coordination, inventory management, equipment maintenance, and workspace functionality.</li><li>Maintain an inviting, organized office environment to enhance employee productivity and satisfaction.</li><li>Administer access credentials, building keys, and corporate phone lists to ensure smooth daily operations.</li><li>Organize internal events and meetings with attention to logistics, catering, and space optimization.</li><li>Manage the corporate mobile device program, reviewing invoices, monitoring usage, and overseeing device distribution.</li><li>Lead monthly workplace safety initiatives and ensure compliance standards are met.</li><li>Analyze workflows to identify inefficiencies and introduce systems that improve organizational functionality.</li><li>Assist with company-wide communication efforts and contribute to special projects affecting the organization's portfolio.</li></ul>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Calendaring/calendar management</p><p>· Schedule meetings and conference calls</p><p>· Composing and screening correspondence</p><p>· Travel arrangements (air, ground, hotel accommodations)</p><p>· Preparing and/or editing presentations or meeting material</p><p>· Answer/screen calls </p><p>· Intermediate to advance proficiency in Microsoft Excel, Outlook, PowerPoint, and Word</p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Irvine, California, offering an excellent opportunity to contribute to the success of a dynamic organization. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring smooth executive operations.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely updates.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required information is available.<br>• Act as a liaison between executives and internal or external stakeholders, facilitating clear communication.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and prioritize incoming communications, responding or redirecting as needed.<br>• Organize and oversee special projects or events as directed by senior leadership.<br>• Ensure compliance with company policies and procedures in the execution of administrative tasks.<br>• Troubleshoot scheduling conflicts and adapt plans to accommodate changes effectively.
We are looking for an Executive Assistant with strong attention to detail to support senior leadership within a healthcare-focused organization in Los Angeles, California. In this Contract-to-Permanent position, you will play a critical role in enhancing organizational efficiency by managing schedules, coordinating communications, and ensuring seamless execution of executive-level responsibilities. This role requires adaptability, a high level of professionalism, and a commitment to upholding the company’s mission and values.<br><br>Responsibilities:<br>• Manage complex calendars and schedules to optimize executive time, including arranging meetings and appointments.<br>• Coordinate and book travel arrangements, ensuring accuracy and efficiency in itineraries.<br>• Serve as a liaison between executives and internal teams, fostering clear communication and collaboration.<br>• Prepare documentation and reports for board meetings, and actively participate in these sessions.<br>• Assist with executive correspondence, ensuring timely and well-organized responses.<br>• Monitor and prioritize incoming requests to ensure urgent matters are addressed promptly.<br>• Support organizational initiatives by maintaining detailed records and documentation.<br>• Collaborate with other team members to resolve conflicts and foster a positive working environment.<br>• Adapt to dynamic situations and evolving priorities with flexibility and efficiency.<br>• Handle additional administrative tasks as assigned to meet organizational needs.
We are looking for a skilled and proactive Executive Assistant to provide high-level support to the Head of Investor Relations. This is a Contract-to-permanent position based in Santa Monica, California, offering the chance to work with a dynamic team in the financial services industry. The ideal candidate will have a strong background in executive support and investor relations, with experience in private equity or asset management.<br><br>Responsibilities:<br>• Oversee complex calendar management, including scheduling multi-day investor roadshows and coordinating cross-time zone meetings.<br>• Organize comprehensive travel arrangements for domestic and international trips, including flights, accommodations, transportation, and detailed itineraries.<br>• Draft and edit detail-oriented investor communications, such as meeting confirmations and follow-up correspondence.<br>• Create detailed briefing documents for meetings using internal tools and resources.<br>• Assist the Head of Investor Relations with limited partner engagement, including scheduling, document preparation, and updates.<br>• Support the planning and execution of investor meetings, site visits, and events hosted by the firm.<br>• Address ad hoc requests for investor information and assist with completing questionnaires and diligence materials.<br>• Collaborate with the Investor Relations team to update marketing assets, including web content and LinkedIn posts as needed.
We are looking for an experienced Executive Assistant to join a dynamic private equity firm in Los Angeles, California. In this contract position, you will work closely with the Managing Partner, providing high-level administrative and personal support. The role requires exceptional organizational skills, professionalism, and adaptability to handle a variety of tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and maintain a complex executive calendar, including scheduling meetings and appointments.<br>• Coordinate domestic and international travel arrangements, ensuring accuracy and efficiency.<br>• Prepare detailed meeting materials and act as a liaison between internal teams and external stakeholders.<br>• Handle sensitive correspondence with discretion and professionalism.<br>• Process expense reports, ensure timely vendor communications, and oversee general office management.<br>• Perform personal assistant duties such as running errands, organizing appointments, and coordinating events.<br>• Plan and execute logistics for family-related activities or occasional personal events.<br>• Serve as a gatekeeper for communication, prioritizing and filtering messages appropriately.<br>• Assist with conference calls, presentations, and other executive-level tasks.<br>• Provide support during after-hours or overtime as needed to ensure seamless operations.
<p>Robert Half is seeking a poised, proactive, and highly organized Executive Assistant for a distinguished client in Fallbrook, CA. This role is ideal for someone who thrives in a high-trust environment, enjoys managing complex calendars, and can anticipate needs before they arise. If you're a master of discretion and a wizard with logistics, this is your moment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide high-level administrative support to senior executives.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Handle confidential information with the utmost discretion.</li><li>Liaise with internal departments and external partners.</li><li>Assist with project coordination and follow-up tasks.</li></ul>
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced environment. This Contract-to-Permanent position is based in Laguna Beach, California, and offers an exciting opportunity to contribute to high-level organizational success. The ideal candidate will be proactive, detail-oriented, and skilled at managing complex schedules, coordinating meetings, and driving operational efficiency.<br><br>Responsibilities:<br>• Manage and prioritize complex calendars for executives, ensuring alignment with key business priorities.<br>• Act as a liaison with senior leadership, including the Founder and Board of Directors, to facilitate effective communication and organizational alignment.<br>• Provide comprehensive administrative support to C-Suite and VP-level leaders, ensuring smooth day-to-day operations.<br>• Organize and manage internal and external meetings, including scheduling, agenda preparation, follow-ups, and detailed note-taking.<br>• Develop and refine presentations and materials for internal leadership discussions and external-facing purposes.<br>• Plan and coordinate travel arrangements, including domestic and international itineraries, expense reporting, and follow-up tasks.<br>• Assist in planning and executing company-wide events such as marketing initiatives, sales meetings, leadership offsites, and cross-departmental gatherings.<br>• Identify and lead ad-hoc projects that enhance team efficiency and contribute to organizational success.
We are looking for a highly organized and proactive Executive Assistant to join our team in Long Beach, California. This long-term contract position will support multiple senior executives and assist with office events, ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and enjoy tackling diverse responsibilities, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and maintain the calendars of senior executives, including scheduling appointments and meetings.<br>• Coordinate domestic and international travel arrangements, along with preparing detailed expense reports.<br>• Organize and maintain files, documents, and internal programs for easy access and reference.<br>• Assist in planning and executing office events, including the company holiday party.<br>• Oversee licensure renewals for architects and ensure timely submission of all required documentation.<br>• Provide administrative support for meetings, including preparing materials and taking notes when necessary.<br>• Offer general office support, including reception coverage and ad hoc tasks as needed.<br>• Collaborate with team members to ensure smooth coordination of projects and events.<br>• Attend weekly staffing meetings to stay informed and contribute to team planning.
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
<p>A property management company in DTLA are in need of an administrative assistant to join their team on a contract to hire basis. You’ll be responsible for scheduling vendors, updating property and vendor documents, processing invoices and providing clerical support to the property management team. </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
<p>We’re working with a property management company in Santa Monica who are looking for an Administrative Assistant to join their team on a contract to hire basis. The Administrative Assistant will be responsible for heavy scheduling and calendar management, composing correspondence, project coordination, processing expense reports, coordinating with vendors and special projects as needed. </p>
<p>We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in El Segundo, California. This long-term contract position offers the opportunity to work in a dynamic and fast-paced environment, supporting daily administrative and operational functions. The ideal candidate will excel in multitasking, communication, and organization while contributing to high-volume customer service and project coordination.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including data entry, document organization, and file management.</p><p>• Monitor and track expedited orders, ensuring schedules are updated accurately and promptly.</p><p>• Maintain and manage spreadsheets using Excel and Google Sheets for order tracking and reporting purposes.</p><p>• Create and edit formulas, filter data, and prepare basic pivot tables for efficient reporting.</p><p>• Deliver exceptional customer service by addressing inquiries professionally and coordinating with internal teams.</p><p>• Assist in the planning and coordination of graduation projects and apparel-related tasks.</p><p>• Contribute to various operational activities in a small-office setting, adapting to evolving priorities.</p><p>• Perform light physical tasks such as moving items upstairs and lifting objects up to 15 lbs when necessary.</p>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
<p>If you're someone who thrives in a fast-paced environment, loves keeping things organized, and enjoys being the go-to person for getting things done, this Administrative Assistant role in Vista might be your perfect fit. This company values initiative, attention to detail, and a positive attitude—and they’re looking for someone who can bring all three to the table. In this role, you won’t just be answering phones and filing paperwork—you’ll be a key part of the team, supporting operations, coordinating schedules, and helping the business run smoothly day in and day out.</p><p><br></p><p><strong><u>💼 What You’ll Be Doing:</u></strong></p><ul><li>Provide administrative support to multiple departments, including scheduling meetings, preparing documents, and managing calendars.</li><li>Answer and direct phone calls, emails, and other communications with professionalism and warmth.</li><li>Assist with data entry, reporting, and maintaining internal databases.</li><li>Coordinate travel arrangements and expense reports.</li><li>Help organize company events, meetings, and training sessions.</li><li>Maintain office supplies and ensure the workspace is tidy and efficient.</li><li>Support special projects and take initiative to improve office processes.</li></ul>
<p>Robert Half is working with a well-established glass manufacturing company in Vista, CA to find a reliable and proactive Administrative Assistant. This is a great opportunity to support a growing business with a strong reputation in the industry.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide administrative support to office staff and management.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare and maintain documents, reports, and spreadsheets.</li><li>Schedule meetings, appointments, and coordinate travel arrangements.</li><li>Assist with inventory tracking and order processing.</li><li>Maintain filing systems and ensure data accuracy.</li><li>Support customer service and vendor relations as needed.</li></ul>
<p><strong>Job Title:</strong> Administrative Assistant (Temp)</p><p> <strong>Location:</strong> Los Angeles, CA | Onsite</p><p> <strong>Schedule:</strong> Monday, Wednesday, Friday | 11:00 AM – 3:00 PM</p><p> <strong>Duration:</strong> Approximately 4 weeks</p><p> <strong>Start Date:</strong> Friday, August 29th</p><p><strong>Job Description:</strong></p><p> We are seeking a detail-oriented <strong>Administrative Assistant</strong> to support a short-term project focused on organizing and streamlining company files. This role will involve sorting, organizing, and logging files—both electronically and physically—to create an efficient, accessible system for the entire company.</p><p>The ideal candidate is highly organized, proactive, and comfortable managing multiple tasks independently. This is a temporary opportunity with a clear scope, perfect for someone looking to contribute immediately to an important organizational project.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Sort, organize, and log company files</li><li>Maintain accurate electronic and physical records</li><li>Assist in creating a streamlined filing system accessible to all staff</li><li>Support general administrative tasks as needed</li></ul><p><strong>Qualifications:</strong></p><ul><li>Strong organizational skills and attention to detail</li><li>Proficiency with Microsoft Office or similar software</li><li>Ability to work independently and meet deadlines</li><li>Prior administrative experience preferred, but not required</li></ul><p><br></p>
<p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling appointments and organizing files.</p><p>• Respond to inbound calls and emails in a timely and detail-oriented manner.</p><p>• Perform data entry and maintain accurate records within office systems.</p><p>• Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</p><p>• Support team members with various office management tasks to ensure smooth operations.</p><p>• Assist in preparing reports, presentations, and business correspondence.</p><p>• Utilize modern office tools and software to streamline processes and improve efficiency.</p><p>• Coordinate virtual meetings and provide technical support during online interviews.</p>
We are looking for a detail-oriented Jr. Administrative Assistant to join our team in Los Angeles, California. In this long-term contract position, you will play a vital role in supporting daily operations and ensuring accurate data management. This on-site role offers an excellent opportunity to contribute to a dynamic workplace and build valuable administrative skills.<br><br>Responsibilities:<br>• Organize and manage databases by removing outdated or unused information.<br>• Coordinate with carriers to cancel unused numbers or prepare detailed spreadsheets for submission.<br>• Assist in scheduling and managing calendars to ensure smooth workflow.<br>• Arrange travel bookings and prepare necessary documents for import and export purposes.<br>• Facilitate conference calls and ensure proper documentation of discussions.<br>• Collaborate with internal teams and external vendors to maintain effective communication.<br>• Provide general administrative support to enhance team productivity.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Calabasas, California. In this role, you will provide essential support to ensure smooth day-to-day operations by performing a variety of administrative tasks. The ideal candidate is organized, meticulous, and capable of multitasking in a dynamic work environment.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate parties, providing excellent customer service.<br>• Perform accurate data entry tasks to maintain up-to-date records and databases.<br>• Assist with general office administrative duties, including filing, scheduling, and correspondence.<br>• Serve as the first point of contact for visitors, handling receptionist duties with care and efficiency.<br>• Support team members by organizing and maintaining office supplies and documentation.<br>• Coordinate meetings and appointments, ensuring schedules are efficiently managed.<br>• Process and handle incoming and outgoing mail and packages.<br>• Prepare reports, presentations, and other documents as needed.
