<p><strong>Legal Assistant (Infrastructure)</strong></p><p><br></p><p><strong>The Role</strong></p><p>This senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices.</p><p><br></p><p><strong>Core Responsibilities</strong></p><p><br></p><p><strong>1. Advanced Document Production & Technical Editing</strong></p><ul><li><strong>Drafting & Revisions:</strong> Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li><strong>Technical Suite:</strong> Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul><p><strong>2. Practice & Logistics Management</strong></p><ul><li><strong>Strategic Scheduling:</strong> Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li><strong>Travel & Travel Support:</strong> Oversee and coordinate intricate business travel arrangements.</li><li><strong>Information Systems:</strong> Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul><p><strong>3. Financial & Operational Liaison</strong></p><ul><li><strong>Billing Coordination:</strong> Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li><strong>Communication Hub:</strong> Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li><strong>Resource Delegation:</strong> Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
<p><strong>Legal Administrative Assistant – Insurance Litigation</strong></p><p><strong> </strong></p><p>We are seeking a professional Legal Administrative Assistant to join a well-established litigation boutique in Downtown Vancouver. This is a confidential search for a firm recognized for its approachable leadership and a genuine commitment to work-life balance. Supporting an Insurance Defence Partner, you will be part of a team that values open communication and professional development.</p><p> </p><p><strong>The Opportunity</strong></p><p>This role offers a sophisticated litigation practice within a supportive boutique environment. Key responsibilities include:</p><ul><li><strong>Litigation Support:</strong> Preparing and formatting court documents, including application records, books of authorities, and appeal books.</li><li><strong>File Management:</strong> Managing the full file lifecycle from opening to closing; maintaining a diligent BF system for limitation dates.</li><li><strong>Administrative Coordination:</strong> Handling client billing, scheduling appointments, and managing correspondence with opposing counsel and experts.</li></ul><p><strong>Why Join This Team?</strong></p><ul><li><strong>Work-Life Balance:</strong> We offer a hybrid onsite-remote work structure with the option for additional earned flex days off every few weeks.</li><li><strong>Comprehensive Benefits:</strong> 100% employer-paid extended health benefits, an annual Health Spending Account, and an RRSP matching program.</li><li><strong>Supportive Culture:</strong> Work with an easygoing team that is open to feedback and values a healthy office dynamic.</li></ul>
<p><strong>Legal Administrative Assistant (Tax, Trust & Estates)</strong></p><p><strong>Position Summary</strong></p><p>This role provides comprehensive support for a high-volume practice focused on sophisticated tax planning, corporate restructuring, and wealth management. The successful candidate will oversee complex files from inception to completion, ensuring both administrative precision and high-quality document production across domestic and international legal matters.</p><p><strong>Primary Accountabilities</strong></p><p><strong>1. Specialized Document & Transactional Support</strong></p><ul><li><strong>Drafting & Preparation:</strong> Generate and edit legal correspondence and documents related to corporate reorganizations, business successions, and tax structuring.</li><li><strong>Transactional Assistance:</strong> Support the acquisition and sale of businesses, securities offerings, and trust/estate planning matters.</li><li><strong>Dispute & Disclosure:</strong> Assist with documentation for tax disputes before revenue authorities and voluntary disclosure filings.</li></ul><p><strong>2. File Lifecycle & Compliance</strong></p><ul><li><strong>End-to-End Management:</strong> Oversee complex files from initial opening to final closing, ensuring strict adherence to both digital and physical filing compliance standards.</li><li><strong>Due Diligence:</strong> Conduct essential corporate, land title, and conflict searches to ensure file integrity.</li><li><strong>Administrative Oversight:</strong> Manage time entry, maintain detailed calendars, and handle all general administrative functions.</li></ul><p><strong>3. Client & Practice Coordination</strong></p><ul><li><strong>Communication:</strong> Act as a collaborative point of contact, ensuring professional and clear communication with clients and authorities.</li><li><strong>Inbound Investment:</strong> Support matters involving inbound investment and tax considerations for non-resident clients.</li></ul>
<p>Corporate Legal Assistant – Technology & Cross-Border Law (Boutique)</p><p><br></p><p>The Opportunity Our client is a modern, tech-focused Vancouver boutique specializing in AI, Web3, and Video Game law. Operating with a startup culture, they are seeking a Corporate Legal Assistant to manage a portfolio of 1,000+ companies across Canada and the U.S.</p><p><br></p><p>The Role Working in a Mac-only, AI-integrated environment, you will:</p><ul><li>Manage Minute Books: Oversee digital and physical records for Canadian and Delaware entities.</li><li>Annual Compliance: Handle high-volume annual reports, returns, and regulatory filings.</li><li>Portfolio Oversight: Use automated software to organize folder structures and ensure data integrity.</li><li>Administrative Support: Manage filing fees/trust funds, invoicing, and basic regulatory compliance.</li><li>File Analysis: Review minute books and search reports to track corporate changes.</li></ul><p><br></p><p><br></p><p><br></p>
<p><strong>Legal Assistant (Corporate/Transactional)</strong></p><p><strong>The Opportunity</strong></p><p>We are seeking a dedicated professional to provide comprehensive support for a legal team. This role balances high-level administrative management with technical transactional work and financial oversight. The ideal candidate thrives in a high-volume environment where precision and discretion are paramount.</p><p><strong>Core Responsibilities</strong></p><p><strong>1. Practice & Workflow Coordination</strong></p><ul><li><strong>Onboarding & Offboarding:</strong> Manage the full file lifecycle, including conflict checks, client intake (KYC/Source of Funds), and systematic archiving.</li><li><strong>Operational Support:</strong> Coordinate complex calendars, schedule meetings, manage contact lists, and maintain bring-forward systems.</li><li><strong>Communications:</strong> Serve as a primary point of contact for clients via phone and email; manage mail distribution and expense reporting.</li></ul><p><strong>2. Transactional & Document Production</strong></p><ul><li><strong>Document Management:</strong> Draft, format, and edit agreements, spreadsheets, reports, and correspondence.</li><li><strong>Closing Support:</strong> Coordinate the execution of documents, prepare digital closing books, and manage trust-related paperwork.</li><li><strong>Due Diligence:</strong> Conduct necessary property and corporate searches via provincial registries and online databases.</li></ul><p><strong>3. Financial Administration</strong></p><ul><li><strong>Billing Lifecycle:</strong> Oversee the billing process from WIP reporting and pre-bill editing to final issuance and digital filing.</li><li><strong>Account Management:</strong> Monitor outstanding accounts receivable and conduct professional follow-ups on balances.</li><li><strong>Trust Accounting:</strong> Process trust-related documentation for closings and invoice payments.</li></ul><p><strong>4. Collaborative Support</strong></p><ul><li>Provide coverage for other team members and assist with shared reception duties as required.</li></ul>
<p>Our client, a private family holding office is seeking a highly organized, proactive, and discreet Executive Assistant to support the Chair and Vice Chair within a transitioning, multi-entity environment. The organization is evolving from an operating business structure into a long-term family holding platform. This role will primarily provide EA/PA-level support to two senior family principals, while working collaboratively with an existing Executive Assistant who supports the CEO.</p><p><br></p><p>This position requires a calm, capable professional who thrives in a high-trust, fast-paced environment and is comfortable managing both business and personal coordination responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Principal Support</strong></p><p>• Provide dedicated day-to-day EA/PA support to the Chair and Vice Chair</p><p>• Manage diaries, meetings, and competing priorities with strong attention to detail</p><p>• Anticipate needs and proactively manage scheduling conflicts</p><p>• Draft and manage correspondence as required</p><p><br></p><p><strong>Calendar, Travel & Logistics</strong></p><p>• Coordinate complex calendars and appointments</p><p>• Arrange travel itineraries (flights, accommodation, ground transport)</p><p>• Prepare briefing materials and ensure principals are well prepared</p><p>• Track confirmations, RSVPs, and key deadlines</p><p><br></p><p><strong>Property & Personal Coordination</strong></p><p>• Liaise with property managers and external vendors across multiple residential properties</p><p>• Coordinate household logistics and services as required</p><p>• Maintain organized records relating to properties, services, and renewals</p><p><br></p><p><strong>Collaboration & Office Support</strong></p><p>• Work closely with the existing Executive Assistant to ensure seamless coverage</p><p>• Provide occasional back-up support to the CEO’s EA when required</p><p>• Maintain organized files, contact databases, and key documentation</p><p>• Support broader administrative projects as needed</p><p><br></p>
<p>We are partnering with a well known Real Estate firm in Vancouver to find a talented and experienced Executive Assistant to support one of the owners.</p><p><br></p><p>The role is business-critical and requires a highly experienced Executive Assistant who can step into an established structure, quickly earn trust, and provide seamless, discreet support at the ownership level.</p><p><br></p><p>The Executive Assistant will manage a complex and dynamic calendar, acting as the primary gatekeeper for the Owner’s time and communications. Daily responsibilities include preparing and responding to high-level correspondence, coordinating meetings with senior executives and external partners, and ensuring all documents, contracts, and approvals are handled efficiently and confidentially.</p><p><br></p><p>The role involves preparing agendas and briefing materials, attending meetings when required, capturing action items, and following up to ensure completion. The EA will also manage contract tracking, document execution, expense reconciliation, and coordination with Accounting and Operations. Success in this role depends on anticipation, discretion, and the ability to manage competing priorities without direct supervision.</p><p><br></p><p><br></p>
<p><strong>Senior Corporate Paralegal (Transactional & Operations)</strong></p><p><br></p><p><strong>The Opportunity</strong></p><p>This senior-level role within a downtown practice involves leading complex corporate and tax-driven transactions. Reporting directly to the Practice Group Leader, the position requires a blend of independent file management and departmental leadership, focusing on maintaining a respectable, high-efficiency practice.</p><p><strong>Primary Accountabilities</strong></p><p><strong>1. Transactional Leadership</strong></p><ul><li><strong>Technical Execution:</strong> Lead corporate and tax-motivated transactions, including the preparation and filing of all necessary corporate documentation.</li><li><strong>Due Diligence:</strong> Conduct thorough searches and legal research to support active files and ensure legislative compliance.</li><li><strong>Drafting:</strong> Prepare high-level legal correspondence and documentation related to complex corporate matters.</li></ul><p><strong>2. Departmental Operations & Quality Control</strong></p><ul><li><strong>Mentorship:</strong> Provide guidance and mentorship to junior staff members to foster professional growth within the department.</li><li><strong>Process Improvement:</strong> Support practice efficiency by developing procedural updates and maintaining rigorous quality control standards.</li><li><strong>Database Management:</strong> Oversee the maintenance of corporate records and internal databases to ensure data integrity</li></ul><p><br></p>
<p><strong>Corporate Paralegal </strong></p><p><br></p><p><strong>The Role</strong></p><p>This position is a technical, transaction-heavy role that prioritizes complex corporate maneuvers over routine records maintenance. The successful candidate will manage a high volume of files within a compressed work-week structure, requiring a focus on efficiency and high-level structural planning.</p><p><br></p><p><strong>Technical Responsibilities</strong></p><p><br></p><p><strong>1. Corporate Transaction Management</strong></p><ul><li><strong>Entity Structuring:</strong> Lead the execution of incorporations, continuations, and amalgamations.</li><li><strong>Financial & Tax Planning Support:</strong> Manage the procedural aspects of corporate rollovers, dividend declarations, and share structure planning.</li><li><strong>File Specialization:</strong> Focus energy on active transactional files and strategic reorganizations rather than routine corporate record-keeping.</li></ul><p><strong>2. Practice Operations</strong></p><ul><li><strong>High-Volume Execution:</strong> Navigate a fast-paced environment with a heavy file load while maintaining rigorous standards of accuracy.</li><li><strong>Project Ownership:</strong> Take full responsibility for the lifecycle of corporate transactions from initial drafting to final implementation.</li><li><strong>Time Management:</strong> Operate effectively within a compressed work week, requiring high productivity and the ability to meet tight deadlines.</li></ul>
<p>Robert Half are working with a well-established local government law firm with offices in British Columbia and Alberta. The firm acts for municipalities, regional districts, and other public bodies across the province, providing practical, strategic advice on complex governance and workplace matters.</p><p><br></p><p>My client is seeking a talented Labour & Employment Lawyer (5+ years’ call) to join its growing practice. This is an excellent opportunity for a lawyer who enjoys sophisticated advisory work, meaningful client contact, and the opportunity to build a long-term practice in the public sector space.</p><p><br></p><p>You will work directly with experienced partners and clients on a broad range of labour, employment, and workplace law issues affecting public sector employers.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Advising municipal and public sector employers on employment and labour matters</li><li>Drafting and reviewing employment agreements, workplace policies, and bylaws</li><li>Handling grievances, arbitrations, and collective bargaining matters</li><li>Advising on workplace investigations, human rights issues, and disciplinary matters</li><li>Representing clients before labour arbitrators, administrative tribunals, and courts</li><li>Providing strategic risk management advice to senior leadership and elected officials</li><li>Billable hours target: 1375.</li></ul><p><br></p><p><br></p>
