We are looking for an experienced Executive Assistant to provide outstanding administrative and executive support to the President and Chief Executive Officer in Vancouver, British Columbia. This long-term contract position involves coordinating travel arrangements, managing schedules, and supporting investor relations, communication, and external affairs. The ideal candidate will thrive in a dynamic environment, handling complex tasks with precision and attention to detail. Responsibilities: • Arrange and manage intricate international travel plans, including last-minute changes, securing visas, and ensuring compliance with company policies. • Oversee credit card reconciliations, expense reimbursements, and invoice processing for corporate communications. • Coordinate internal and external meetings, events, and conferences, ensuring seamless execution. • Maintain accurate passport records and organize immunizations for executive travel. • Prepare thorough correspondence, reports, and presentations for internal and external stakeholders. • Update and manage content on the corporate intranet site, ensuring information is current and relevant. • Establish and maintain organized hardcopy and electronic filing systems for easy access and retrieval. • Collaborate with other Executive Assistants to provide coverage and support cross-departmental initiatives. • Assist with membership renewals, conference registrations, and subscriptions. • Build and maintain strong relationships with travel agencies to handle emergencies effectively, including weekend support.

• Minimum of 3 years of experience in executive-level administrative support, including international travel coordination. • Proven ability to manage complex schedules and maintain flexibility in high-pressure situations. • Demonstrated proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Strong organizational skills with exceptional attention to detail and the ability to prioritize tasks effectively. • Excellent written and verbal communication skills, with the ability to interact confidently across all levels of the organization. • High degree of professionalism and discretion in handling sensitive information. • Self-motivated and capable of working independently while contributing to team objectives. • Experience in the mining industry or related sectors is an asset, along with a Diploma or Degree in Business Administration.

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Vancouver, BC
onsite
Temporary
40 - 45 CAD / Hourly
We are looking for an experienced Executive Assistant to provide outstanding administrative and executive support to the President and Chief Executive Officer in Vancouver, British Columbia. This long-term contract position involves coordinating travel arrangements, managing schedules, and supporting investor relations, communication, and external affairs. The ideal candidate will thrive in a dynamic environment, handling complex tasks with precision and attention to detail. Responsibilities: • Arrange and manage intricate international travel plans, including last-minute changes, securing visas, and ensuring compliance with company policies. • Oversee credit card reconciliations, expense reimbursements, and invoice processing for corporate communications. • Coordinate internal and external meetings, events, and conferences, ensuring seamless execution. • Maintain accurate passport records and organize immunizations for executive travel. • Prepare thorough correspondence, reports, and presentations for internal and external stakeholders. • Update and manage content on the corporate intranet site, ensuring information is current and relevant. • Establish and maintain organized hardcopy and electronic filing systems for easy access and retrieval. • Collaborate with other Executive Assistants to provide coverage and support cross-departmental initiatives. • Assist with membership renewals, conference registrations, and subscriptions. • Build and maintain strong relationships with travel agencies to handle emergencies effectively, including weekend support.
2026-03-17T00:00:00Z

Executive Assistant Job in Vancouver, BC | Robert Half