We are looking for an experienced Accounting Clerk to join our team on a contract basis in Mississauga, Ontario. The ideal candidate will bring strong expertise in accounts payable, accounts receivable, and financial data entry, ensuring efficient and accurate processing of transactions. This role requires proficiency with QuickBooks Desktop and Microsoft Excel to support critical accounting functions.<br><br>Responsibilities:<br>• Manage accounts payable processes, including verifying and processing invoices and payments.<br>• Handle accounts receivable tasks, such as tracking payments and generating invoices.<br>• Accurately enter financial data into QuickBooks Desktop and other accounting systems.<br>• Assist with month-end financial activities, including reconciliations and reporting.<br>• Organize and maintain financial records and filing systems for easy accessibility.<br>• Support purchasing activities by processing orders and tracking expenses.<br>• Conduct account reconciliations to ensure the accuracy of financial data.<br>• Collaborate with team members to address discrepancies and resolve financial issues.<br>• Generate reports and provide insights to aid in decision-making and financial planning.
<p>We are looking for a dedicated Accounting Clerk to join our team in Mississauga, Ontario. This role is ideal for someone who thrives in a dynamic office environment and enjoys a mix of accounting and customer service responsibilities.</p><p><br></p><p>Responsibilities:</p><ul><li>Prepare and distribute customer invoices in a timely manner.</li><li>Record incoming payments and process credit card transactions accurately.</li><li>Monitor accounts receivable aging and follow up on outstanding balances.</li><li>Maintain and update customer account information, ensuring accuracy and completeness.</li><li>Review, code, and process supplier invoices, matching them with purchase orders and receipts.</li><li>Ensure appropriate approvals are obtained prior to processing payments.</li><li>Prepare and execute payment runs, including cheque and EFT/ACH transactions.</li><li>Respond to vendor inquiries and resolve payment discrepancies promptly.</li><li>Perform vendor account reconciliations and assist with monthly bank reconciliations.</li><li>Greet visitors and handle incoming calls, emails, and in-person inquiries professionally.</li><li>Maintain a clean and organized reception area to ensure a welcoming environment.</li><li>Coordinate meeting room bookings and manage appointment schedules.</li><li>Receive, sort, and distribute mail and deliveries efficiently.</li><li>Provide support with document filing, data entry, and maintaining office records.</li><li>Assist other departments with administrative tasks as required.</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Markham, Ontario. In this role, you will play a key part in ensuring timely and accurate processing of payments while collaborating with internal departments and external vendors. If you are organized, have strong math skills, and thrive in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process invoices, cheque requisitions, and expense reports using the company’s Accounts Payable system.<br>• Ensure accurate application of Canadian tax rules when processing invoices.<br>• Reconcile invoice entries in the system and collaborate with Purchasing and Receiving teams to resolve discrepancies.<br>• Respond to inquiries from internal management and vendors regarding payment statuses.<br>• Generate system reports to track current and overdue invoices and maintain accurate vendor payment histories.<br>• Work closely with the Vendor Maintenance team to update and maintain vendor information.<br>• Handle incoming mail, organize and file documents appropriately.<br>• Meet productivity and performance targets consistently.<br>• Assist with special projects and provide reporting and data analysis as requested by management.<br>• Perform other duties as assigned by management.
We are looking for a detail-oriented Purchasing Clerk to join our team on a long-term contract basis in Markham, Ontario. In this role, you will manage essential procurement tasks, ensuring the seamless flow of materials and services vital to our operations. You will collaborate with multiple departments to maintain efficiency and compliance with company policies.<br><br>Responsibilities:<br>• Process daily purchasing activities, including creating purchase orders, updating order acknowledgments, and tracking shipping details.<br>• Monitor overdue orders and maintain accurate delivery dates within the system.<br>• Address and resolve vendor-related non-conformances promptly.<br>• Maintain and regularly update a critical list of purchase orders to ensure operational continuity.<br>• Collaborate closely with departments such as Engineering, IT, Shipping/Receiving, Marketing, and Accounting to support business objectives.<br>• Ensure adherence to company purchasing policies and procedures.<br>• Identify opportunities for cost savings and implement procurement improvements.<br>• Utilize ERP and CRM systems to manage purchasing data effectively.<br>• Support additional tasks and projects as assigned to enhance procurement processes.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a long-term contract basis in Vaughan, Ontario. In this role, you will handle a variety of financial tasks, including processing invoices, reconciling accounts, and ensuring timely vendor payments. This position offers the opportunity to work in a collaborative environment while maintaining accuracy and efficiency in accounts payable operations.<br><br>Responsibilities:<br>• Code invoices and accounts accurately while reconciling and researching customer information.<br>• Process account transactions to ensure timely payments and high-quality outcomes.<br>• Investigate and resolve exceptions by reviewing correspondence and routing unresolved items to appropriate departments.<br>• Perform research and reconciliation tasks to update and maintain account records.<br>• Monitor expense reports for policy violations and flag discrepancies.<br>• Match account information, process vendor payments, and clear expenses.<br>• Sort and organize incoming mail, preparing invoices for scanning and payment processing.<br>• Scan invoices into the system and route unscanned mail to appropriate departments.<br>• Provide clerical support to the Accounts Payable department to ensure smooth operations.<br>• Maintain vendor files and address inquiries efficiently.
<p><strong>Position Overview</strong></p><p>We are seeking a highly organized and detail-oriented <strong>Accounts Receivable (AR)/ Accounts Payable (AP) Clerk</strong> for our client in Mississauga, Ontario for a full-time, in-office role. This dual-function position requires adept multitasking skills, accuracy in financial recordkeeping, and the ability to collaborate effectively with internal teams, customers, and vendors. The AR Lead oversees incoming payments and account reconciliation, while assisting with AP tasks such as invoice processing and vendor payment coordination. If you possess strong analytical skills and a commitment to financial accuracy, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Accounts Receivable (AR):</strong></p><ul><li>Record and process incoming payments to maintain accurate financial records.</li><li>Reconcile customer payments with corresponding invoices, investigating and resolving discrepancies.</li><li>Communicate with customers to address overdue accounts, arrange payment plans, and ensure timely payments.</li><li>Prepare, analyze, and report AR aging data to management, identifying overdue accounts and recommending action.</li><li>Monitor receivable balances to support company cash flow and collection objectives.</li><li>Collaborate with the sales and customer service teams to keep customer information up to date.</li><li>Use and maintain accurate records in accounting systems.</li></ul><p><strong>Accounts Payable (AP):</strong></p><ul><li>Review, verify, and process vendor invoices, ensuring accuracy with purchase orders, contracts, and approvals.</li><li>Match invoices to purchase orders and delivery receipts to confirm correct billing for goods and services.</li><li>Prepare and submit payment schedules, ensuring timely and accurate processing in alignment with company policies.</li><li>Allocate vendor expenses to the appropriate General Ledger accounts for accurate financial reporting.</li><li>Maintain timely communication with vendors to resolve invoice discrepancies and clarify payment terms.</li><li>Organize AP transaction records, keeping documentation audit-ready and accessible.</li><li>Ensure proper filing and storage of payment-related documents, including invoices and receipts.</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Administrator to join our team in Toronto, Ontario. In this role, you will be responsible for managing the accurate and timely processing of invoices and payments, ensuring compliance with company policies, and maintaining strong vendor relationships. This is an excellent opportunity to contribute to the efficiency and integrity of our financial operations.<br><br>Responsibilities:<br>• Review and validate vendor invoices, ensuring accurate coding and proper approvals in line with company policies.<br>• Prepare and process payments through various methods, including cheques and wire transfers, adhering to payment schedules.<br>• Address vendor inquiries, resolve discrepancies, and build positive, detail-oriented relationships with suppliers.<br>• Process and audit employee expense reports to ensure compliance with organizational guidelines.<br>• Reconcile accounts payable-related accounts, including vendor statements, on a monthly basis.<br>• Maintain organized and accurate records of invoices, payments, and supporting documentation.<br>• Support month-end and year-end closing activities, including accruals and financial reporting.<br>• Identify opportunities to enhance accounts payable processes and implement improvements.<br>• Ensure adherence to relevant accounting standards, company policies, and regulatory requirements.
<p>Robert Half is searching for an Accounts Payable Specialist to work with our client, a growing manufacturing organization, located in the Mississauga area. As the Accounts Payable Specialist you will be responsible for full cycle accounts payable functions;</p><p><br></p><p>- Process Inventory, PO and non-PO invoices and obtain appropriate approvals </p><p>- Data entry of invoices into ERP system and ensure all supporting documentation is uploaded</p><p>- Ensure invoices are coded correctly and allocated to the correct cost centre</p><p>- Preparation of weekly payments via EFT, Wire and cheques</p><p>- Prepare employee expense reports and ensure they are recorded to the correct cost centre</p><p>- Perform credit card reconciliations and bank reconciliations </p><p>- Reconcile accounts payable Sub Ledger to the General Ledger</p><p>- Prepare month end journal entries and accruals </p><p>- Monitor cash flow and support cash flow planning</p><p>- Maintain relationships with vendors, manage vendor inquiries and correspond with vendor in a timely manner </p><p><br></p>
<p>Robert Half is urgently seeking an Accounts Payable Specialist to join a thriving organization in the healthcare industry! This 6-month contract role is based fully on-site in the heart of downtown Toronto, offering the chance to work in a fast-paced and collaborative environment. As an Accounts Payable Specialist, you’ll play a vital role in supporting the company’s financial processes while showcasing your organizational skills, attention to detail, and problem-solving abilities. This position is perfect for individuals with strong Accounts Payable & SAP experience, and who thrive on maintaining smooth financial operations. If you’re eager to contribute to a dynamic team and gain valuable experience in accounts payable, we encourage you to apply today.</p><p><br></p><ul><li>Process a high volume of invoices and payment requests with accuracy.</li><li>Validate invoices against corporate policies and payment authorizations.</li><li>Reconcile supplier accounts monthly, resolving discrepancies and aged items.</li><li>Collaborate with vendors and internal teams to address outstanding issues.</li><li>Perform purchase order (2- and 3-way match) and coding verification.</li><li>Assist with month-end, quarter-end, year-end tasks, and audits.</li><li>Support financial accrual preparations and wire transfers.</li><li>Participate in SAP testing, troubleshooting, and updating training documents.</li><li>Maintain organized accounts payable records per department standards.</li><li>Provide backup and fulfill other duties as assigned to meet business needs.</li></ul>
<p>Robert Half is partnered with a leading food manufacturing organization who is looking to hire an Accounts Receivable Specialist to their growing team. This is a full time permanent position located in the Mississauga area. Reporting to the Controller, the Accounts Receivable Specialist will be responsible for;</p><p>- Monitor and manage the accounts receivable ledger, ensuring timely and accurate processing of invoices and receipts</p><p>- Review aging reports regularly and prioritize accounts for collection efforts based on payment terms and risk</p><p>- Proactively contact customers via phone, email, and written correspondence to follow up on past-due invoices and resolve payment delays</p><p>- Maintain positive customer relationships to facilitate prompt resolution of payment issues while upholding professional communication standards</p><p>- Post payments in the ERP system and prepare bank deposits </p><p>- Investigate and resolve disputes related to deductions</p><p>- Work closely with internal teams (e.g. sales and finance departments) to address and resolve customer concerns effectively</p><p>- Perform trade spend analysis </p><p>- Prepare weekly and monthly accounts receivable reports and provide updates to management on the status of outstanding payments</p><p>- Maintain thorough and accurate records of all collection activities, communications, and payment arrangements for audit or review purposes</p><p>- Post journal entries and support the Controller with Month End close procedure </p><p>- Identify opportunities to streamline and improve the accounts receivable and collection processes</p><p><br></p><p><br></p><p><br></p>
We are looking for a dedicated Senior Accounting Technician to join our team in Toronto, Ontario. In this role, you will provide essential financial and tax-related services, ensuring attention to detail and excellence in all tasks. The successful candidate will contribute to our client-focused approach, delivering high-quality solutions tailored to the unique needs of ultra-high-net-worth families and private foundations.<br><br>Responsibilities:<br>• Maintain accurate bookkeeping records and prepare journal entries for holding companies.<br>• Compile and prepare Notice to Reader financial statements with precision and timeliness.<br>• Create comprehensive working paper files for clients to support financial reporting and tax compliance.<br>• Prepare personal, corporate, and trust income tax returns, ensuring adherence to relevant regulations.<br>• Manage payroll processes and prepare government reports, including year-end tax forms.<br>• Utilize accounting software such as QuickBooks to support client needs and resolve inquiries.<br>• Respond promptly and professionally to client questions, providing clear and actionable guidance.<br>• Ensure compliance with tax filing requirements, including partnership tax filings where applicable.<br>• Collaborate with team members to deliver exceptional service and maintain high standards of accuracy.
We are looking for a detail-oriented Payroll Specialist to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will manage end-to-end payroll processes for salaried and hourly employees, contractors, and external service providers. The ideal candidate will have a strong background in payroll systems, compliance, and reporting, and will play a key role in ensuring accurate and timely payroll administration.<br><br>Responsibilities:<br>• Administer bi-weekly payroll for salaried, hourly, and contract employees using ADP Workforce Now.<br>• Process remuneration and expense reimbursements for board members, committee members, and external service providers on a bi-weekly and semi-monthly basis using Payworks.<br>• Coordinate with HR to ensure accurate and timely processing of new hires, terminations, Records of Employment (ROEs), and payroll adjustments.<br>• Calculate and manage pension contributions, taxable benefits, and other payroll deductions.<br>• Reconcile payroll registers with the general ledger, investigate discrepancies, and prepare necessary journal entries.<br>• Handle year-end reporting, including T4s, T4As, T2200s, and Employer Health Tax filings.<br>• Maintain up-to-date payroll records and support internal audits and budget planning initiatives.<br>• Stay informed on payroll regulations and contribute to policy updates and process improvements.<br>• Respond to employee and stakeholder payroll inquiries while maintaining confidentiality.
<p>We are looking for a detail-oriented Billing Analyst to join our team in Scarborough, Ontario. In this role, you will play a key part in ensuring accurate financial reporting and invoicing while contributing to the efficiency of our accounting processes. If you thrive in a collaborative environment and are eager to build your career in billing and financial analysis, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Review and compare actual costs to budgets and forecasts, updating monthly and quarterly job reports as needed.</p><p>• Assist in monthly job forecast updates, including productivity tracking and data input.</p><p>• Support the reconciliation and coding of payments within JD Edwards systems.</p><p>• Generate accurate invoices for clients and follow up to secure client approvals.</p><p>• Prepare documentation to facilitate accounts receivable and payable activities.</p><p>• Collaborate with team members to resolve discrepancies and ensure financial accuracy.</p><p>• Maintain organized records and ensure compliance with company policies.</p><p>• Contribute to process improvements within the billing and financial systems.</p><p>• Perform other duties as assigned to support the accounting team.</p>
<p><strong>About the Role:</strong></p><p><br></p><p>We’re hiring a Payroll Integration Lead to support the implementation of new business units into our enterprise payroll system. This is a key role within our People & Culture team, responsible for guiding cross-functional teams through the successful integration, configuration, and testing of payroll processes within our cloud-based HCM environment.</p><p><br></p><p>This position is ideal for a payroll professional with a strong track record in payroll system implementations, a deep understanding of workforce structures, and a collaborative approach to stakeholder engagement.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead the end-to-end payroll integration process for new locations across a multi-jurisdictional footprint</li><li>Partner with HR, Finance, Operations, and system consultants to align business practices with platform capabilities</li><li>Oversee discovery and configuration planning, ensuring accurate documentation of:</li><li>Workforce structure (departments, positions, jobs)</li><li>Scheduling, time tracking, and time off policies</li><li>Earnings, deductions, and benefits setup</li><li>Compliance requirements, including collective agreements and local legislation</li><li>Act as the primary point of contact for all payroll-related system design and implementation needs</li><li>Audit HR/payroll data prior to system uploads to ensure accuracy and integrity</li><li>Facilitate user acceptance testing (UAT) and payroll parallel testing, including training and support</li><li>Troubleshoot issues with both property stakeholders and system partners to ensure timely resolution</li><li>Monitor and communicate project milestones and risks to leadership</li><li>Support the first payroll cycles post-implementation and assist teams in transitioning to steady-state operations</li></ul><p><br></p>
<p>We are looking for a meticulous and detail-oriented Payroll Specialist to join our team in Markham, Ontario. In this role, you will play a key part in ensuring accurate and timely payroll processing while maintaining the highest standards of confidentiality and integrity. This is an excellent opportunity to contribute to a dynamic organization that makes a meaningful impact on the lives of others.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process bi-weekly payroll operations with precision and adherence to deadlines.</p><p>• Verify the accuracy of payroll reports through detailed audits and reconciliations.</p><p>• Handle payroll-related documentation, including Records of Employment (ROEs) and tax forms.</p><p>• Respond to employee inquiries regarding payroll and resolve issues efficiently.</p><p>• Assist with maintaining and updating employee records, including new hires, terminations, and salary adjustments.</p><p>• Support the preparation of various reports, including ad hoc, monthly, quarterly, and year-end summaries.</p><p>• Contribute to the administration and maintenance of company benefit programs.</p><p>• Provide training and guidance to new management staff on payroll processes and procedures.</p><p>• Ensure compliance with multi-provincial payroll regulations and union agreements.</p><p>• Maintain organized payroll records to support audit and compliance requirements.</p>
