<p>As a crucial part of the management group, your role will concentrate on offering strategic financial advice and ensuring conformity with fiscal regulations to achieve our goals, boost sales and increase profitability. Answering directly to the company's CFO and working closely with the General Manager of the Instrument Transformer Division, you will be answerable for organizing the fiscal tasks including financial planning, budgeting, predicting, control and analysis.</p><p><br></p><p><strong>Your Contributions:</strong></p><p>· Provide support to the management team through accurate, timely, data-driven insights and reports to aid important business decisions. </p><p>· Initiate and supervise the entire financial plan supporting the company's short and long-term targets– for example, revenue growth, profitability and cash supervision. </p><p>· Aid in the continuous enhancement of financial guidelines, methods, reports, and planning processes.</p><p>· Direct the budgeting and foreseeing procedures to ensure precise financial projections; track the achievement of goals with department heads. </p><p>· Supervise the monthly financial statement closure process and coordinate the timely and accurate preparation/review of the monthly financial report packages for the management and other stakeholders. </p><p>· Alongside the General Manager, approve sales price, CapEx, OpEx and financial T/C’s, taking into account the financial goals. </p><p>· Scrutinize and analyze manufacturing costs and identify chances for cost reduction and efficiency enhancement. </p><p>· Work together with other Finance teams and internal departments to gather/share information necessary to support financial results. </p><p>· Lead and mentor finance team members while building a culture of high performance, continuous improvement, and professional growth.</p><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team in Toronto, Ontario. This long-term contract position offers an exciting opportunity to contribute to essential financial operations while fostering collaboration across multiple departments. The successful candidate will play a pivotal role in maintaining accurate and efficient accounts payable processes, ensuring compliance with organizational policies and procedures.<br><br>Responsibilities:<br>• Process invoices, credit card transactions, and out-of-pocket expenses with precision, adhering to established policies and timelines.<br>• Investigate and resolve purchase order discrepancies, coding errors, and payment issues in the system.<br>• Verify vendor and partner information, including bank details, to ensure secure and accurate transactions.<br>• Support the refinement of reporting processes to enhance departmental efficiency and accuracy.<br>• Contribute to the cleanup of the accounts payable subledger, ensuring data integrity.<br>• Assist in the transition to new financial systems, including Workday and ServiceNow, ensuring seamless implementation.<br>• Conduct daily bank checks to confirm payment success, address returns, and identify unusual activity.<br>• Prepare weekly payment batches and manage bank balances to guarantee sufficient funds for processing.<br>• Provide onboarding and training to new team members, promoting a collaborative and knowledgeable work environment.<br>• Participate in month-end closing activities and audits as needed, ensuring compliance and accuracy.
<p>Our well established manufacturing client located in the Kawarthas' is looking for their next Costing Manager to help support their Accounting Team and growing organization and you will working in great work environment that promotes work/life balance and with a supportive Manager </p><p><br></p><p>Key Functions:</p><p><br></p><p>• Support month-end and year-end closing activities related to cost and inventory accounting</p><p>• Drive budgeting, forecasting and financial analysis related to costs.</p><p>• Provide cost analysis for pricing decisions, product line profitability, and margin improvement.</p><p>• Develop, implement and monitor cost standards for products and operations.</p><p>• Conduct BOM and routing reviews to align with actual production processes</p><p>• Track inventory movements and ensure accurate costing of WIP and finished Goods</p><p>• Support Sales Analyst with development of a Pricing Calculator</p><p><br></p>
<p>We are looking for an experienced<strong> Senior Insurance Claims & Risk Analyst</strong> to join our Client's team on a short-term contract basis in Caledon, Ontario. In this role, you will provide specialized expertise in risk management, claims analysis, and insurance program administration. </p><p><br></p><p>This contract position will support the organization for a period of 1-2 months, ensuring seamless operations while a team member is on leave. </p><p>Please note, this role will require 3 days in Client's office in Caledon, ON.</p><p><br></p><p>Responsibilities:</p><p>• Offer expert guidance on risk management strategies to various departments within the organization.</p><p>• Identify and assess potential risks, recommending effective mitigation and control measures.</p><p>• Investigate claims thoroughly, gathering necessary evidence and collaborating with adjusters and insurers to resolve or settle claims efficiently.</p><p>• Analyze claim trends and provide actionable recommendations to reduce the likelihood and severity of future incidents.</p><p>• Oversee the administration of the organization’s insurance programs, ensuring compliance with relevant policies and procedures.</p><p>• Draft and review contract terms to minimize potential risks to the organization.</p><p>• Interpret and evaluate insurance policies and documents to ensure adequate coverage and protection.</p><p>• Assess legal liabilities related to claims, agreements, and other operational activities.</p><p>• Deliver exceptional customer service by providing accurate, courteous, and timely responses to inquiries and issues.</p>
<p><strong>The Company</strong></p><p>Our client in Mississauga, Ontario is looking for a Media Webmaster for a 1 year contract. This is <strong>an in office position</strong>, and the selected candidate must be able to <strong>work in office 4 days per week</strong>, located near the airport (HWY 427/401). </p><p><br></p><p><strong>The Position</strong></p><p>The Media Webmaster will be responsible for managing, optimizing, and maintaining digital media assets for web platforms. The ideal candidate will have experience working with content management systems (CMS), basic image editing, and organizational workflows for digital media. You’ll be responsible for ensuring digital images and related content are web-ready, properly archived, and consistently meet brand standards.</p><p><br></p><p>Responsibilities:</p><ul><li>Download, retouch, and optimize images for web use, ensuring fast load times and visual quality.</li><li>Upload images and digital content to content management systems in a timely and accurate manner.</li><li>Organize and archive media assets in designated folders, adhering to established naming conventions and version control processes.</li><li>Support and coordinate incoming web image requests from various departments, ensuring timely and quality delivery.</li><li>Perform ad hoc duties such as competitive benchmarking, image research, or digital asset audits as needed.</li></ul>
We are looking for a detail-oriented Financial Analyst to join our team in Cambridge, Ontario. In this role, you will conduct comprehensive financial analyses, prepare accurate reports, and provide valuable insights to support decision-making and operational efficiency. You will also play a critical role in financial operations such as month-end processes, budgeting, and fixed asset management.<br><br>Responsibilities:<br>• Prepare journal entries, accruals, and reconciliations to ensure accurate month-end financial reporting.<br>• Analyze monthly financial reports, identify discrepancies, and take corrective actions as needed.<br>• Maintain and oversee fixed asset records, including depreciation schedules and project cost tracking reports.<br>• Support budgeting processes by providing accurate forecasts for depreciation and other financial elements.<br>• Collaborate with cross-functional teams to gather financial data and offer actionable insights.<br>• Contribute to process improvements by identifying inefficiencies and standardizing financial procedures.<br>• Assist in the implementation and integration of financial systems and processes.<br>• Provide ad-hoc analysis and support for special projects as required.
<p>A growing mechanical services provider in Etobicoke is looking to add a detail-oriented and service-driven Scheduling Manager to join their operations team and take ownership of workforce coordination and service scheduling within a busy mechanical contracting environment. This role is instrumental in ensuring technicians are deployed effectively, client commitments are met, and day-to-day operations run seamlessly.</p><p>You’ll be the central point of contact for clients, technicians, and project managers — balancing priorities, adjusting schedules in real time, and helping the business achieve maximum efficiency.</p><p><strong>Key Responsibilities</strong></p><ul><li>Build and maintain daily and weekly schedules for approximately 25 field technicians, ensuring work is assigned based on availability, skill set, and certifications.</li><li>Organize service calls, preventative maintenance, and project work to meet customer expectations and contractual agreements.</li><li>Monitor job progress, responding quickly to emergencies, delays, or unexpected changes by re-allocating resources.</li><li>Confirm appointments with clients, provide updates on schedule changes, and resolve timing or resourcing issues.</li><li>Partner with operations leaders and project managers to coordinate manpower between service and project demands.</li><li>Keep scheduling systems and databases up to date with accurate, real-time information.</li><li>Track scheduling performance and provide reporting to management on utilization, efficiency, and service levels.</li></ul><p><br></p>
<p>Robert Half is seeking a proactive and detail-oriented HR Coordinator to support our client’s human resources department. This dynamic role involves handling a variety of HR tasks to ensure processes run smoothly and efficiently. As an HR Coordinator, you will be instrumental in recruitment efforts, employee orientation, maintaining employee files and fostering a positive employee experience.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform administrative support for HR functions, including employee records management, documentation, and compliance tracking.</li><li>Coordinate recruitment activities, including scheduling interviews, communicating with candidates, and assisting with onboarding processes.</li><li>Facilitate new hire orientations to ensure employees have a seamless and welcoming start.</li><li>Support benefits enrollment, resolve employee inquiries, and assist with other HR-related programs and initiatives.</li><li>Maintain accurate employee data in HRIS systems and generate reports as needed.</li><li>Assist in the development and implementation of policies, keeping up with employment law and HR best practices to ensure compliance.</li><li>Partner with internal teams to address employee relations questions, helping to foster a supportive and inclusive workplace culture.</li></ul><p><br></p>
<p>We are looking for a dedicated and detail-oriented Cost Accountant to join our team in Etobicoke, Ontario. This role is integral to ensuring accurate financial reporting, budget management, and cost analysis to support operational efficiency. The ideal candidate will bring expertise in accounting systems, variance analysis, and ERP platforms to optimize financial processes.</p><p><br></p><p>Responsibilities:</p><p>• Conduct detailed cost analysis to monitor expenses and improve financial efficiency.</p><p>•Create Item Master and affiliated records for all new Molded and Printed inventory items</p><p>•Develop routings to allocate labour and overhead costs to inventory items</p><p>•Ensure purchased items are costed accurately</p><p>•Revalue actual inventory costs monthly based on resin pricing</p><p>•Weekly reporting of Flash results and customer volumes, including labor and overhead spending with managers/supervisors (weekly and monthly)</p><p>•Participate in Month-end financial close in agreed-upon time frame for inventory/cost issues.</p><p>•Participate in year-end audit</p><p>•Analyze material variances and freight and pallet costs (monthly)</p><p>•Assist with financial budget preparation for Toronto facility</p><p>•Administration of Bill of Material, Routings and Costed BOMs (daily)</p><p>•Administration of daily cycle count adjustments (daily)</p><p>•Assist and later lead annual physical inventory to include planning, execution and variance analysis for finished goods, raw materials and W.I.P.</p><p><br></p><p><br></p>
<p>We are looking for an experienced Accounting Manager for a client in the construction industry to oversee financial operations and ensure the accuracy of the organization's accounting processes. The ideal candidate will bring expertise in managing financial systems, streamlining processes, and leading a team to achieve operational excellence. This role is based in Toronto and offers an opportunity to make a significant impact on the company's financial health.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee full-cycle accounting, HST and T2 tax filings, audits, and internal controls.</p><p>• Monitor financial performance, identify improvements, and make recommendations.</p><p>• Maintain accurate financial records, including general ledger, accounts payable/receivable, cash flow, and budgets.</p><p>• Prepare monthly, quarterly, and annual financial statements in compliance with accounting standards.</p><p>• Develop and enforce accounting policies, procedures, and internal controls.</p><p>• Lead budgeting and forecasting processes in collaboration with department heads.</p><p>• Manage cash flow and working capital, ensuring optimal cash management.</p><p>• Conduct regular reviews of financial data to identify discrepancies and implement corrective measures.</p><p>• Collaborate with internal teams to ensure compliance with financial regulations and standards.</p><p>• Develop and maintain accounting policies and procedures to improve efficiency and accuracy.</p><p>• Train and mentor team members, fostering growth and ensuring high performance.</p><p>• Coordinate audits and ensure readiness for financial reviews.</p><p>• Evaluate and implement improvements to internal control systems.</p>
<p>Are you an experienced Accounts Payable professional ready to take on a leadership role in a dynamic, global environment? Our client is seeking an <strong>Accounts Payable (AP) Supervisor</strong> with expertise in settlements and banking to oversee the disbursement operations as part of their Shared Services team. Reporting to the Accounts Payable Manager, this position plays a pivotal role in ensuring accurate and timely payment processing while maintaining financial controls and driving operational excellence.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Supervise daily accounts payable settlements, ensuring the prompt and accurate processing of global payments using Workday (Source: RH Acronym Guide).</li><li>Manage invoice reviews, maintaining compliance with tax laws, internal policies, and banking deadlines.</li><li>Handle urgent and rush payment requests professionally and expediently.</li><li>Lead the AP team by assigning tasks, conducting team huddles, providing coaching, and evaluating performance against KPIs (key performance indicators).</li><li>Resolve payment inquiries from internal and external stakeholders and address ServiceNow ticket resolution.</li><li>Update and maintain standard operating procedures and payment checklists for seamless operations.</li><li>Identify process improvements by reviewing systems and workflows for gaps and collaborating with stakeholders to implement enhancements.</li><li>Act as the primary operational banking contact for African branches and liaise with the Treasury Operations team in Canada.</li><li>Ensure compliance with AP policies and maintain supplier master data integrity.</li></ul>
<p>Are you an ambitious and detail-oriented professional with a keen interest in tax planning? A well-established organization is seeking a <strong>Junior-Level Tax Planning Associate</strong> to join their growing team. This is an excellent opportunity for someone with a strong foundation in tax law or financial planning who is eager to develop their expertise in the dynamic world of tax strategy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Collaborate with senior team members to develop and implement effective tax planning strategies.</li><li>Assist in analyzing client financial information to identify tax savings opportunities and ensure compliance with federal, provincial, and local tax laws.</li><li>Prepare and review tax returns, projections, and other related documentation for individuals and corporate clients.</li><li>Stay up to date on tax regulations and legal changes, providing research and insight to support team strategies and recommendations.</li><li>Work directly with clients to gather necessary documentation and provide exceptional service.</li><li>Support the preparation of tax opinions, memos, and other related documents as needed.</li><li>Work collaboratively with internal teams to ensure the successful execution of client needs.</li></ul><p><br></p><p><br></p>
<p>We are offering an exciting opportunity for a Tenant Account Manager in the real estate industry, specifically located in Mississauga, Ontario. As part of our team, you will play a pivotal role in managing and coordinating tenant-related financial activities. Your responsibilities will revolve around account reconciliation, managing accounts receivable, billing, cash applications, and collections.</p><p><br></p><p>Responsibilities:</p><p>• Manage and monitor tenant accounts, ensuring accuracy and timeliness in billing and collections</p><p>• Handle accounts receivable, ensuring prompt resolution of any discrepancies</p><p>• Conduct account reconciliation tasks diligently to maintain accurate records</p><p>• Facilitate cash applications and collections, optimizing processes for efficiency</p><p>• Utilize various software tools such as Microsoft Excel,, YARDI for managing and tracking financial activities</p><p>• Ensure adherence to best practices in commercial collections</p><p>• Be flexible and adaptive in using Yardi or similar real estate-specific software for managing tenant accounts</p><p>• Support other team members in their financial tasks as needed, promoting a collaborative work environment.</p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Toronto, Ontario. In this role, you will provide critical support to ensure the smooth processing of financial transactions for multiple entities within the organization. This is a unique opportunity to contribute to a dynamic team during a peak season, with the potential for high-impact results.<br><br>Responsibilities:<br>• Manage the full accounts payable cycle, including purchase order setup, invoice receipt, and three-way matching.<br>• Ensure accurate and timely data entry into accounting systems, reconciling vendor statements and resolving discrepancies.<br>• Collaborate with operations teams to confirm monthly purchase order entries and approvals through SharePoint.<br>• Address vendor-related issues, providing solutions efficiently to maintain strong relationships.<br>• Generate accruals on a monthly basis to ensure accurate financial reporting.<br>• Utilize ERP systems such as Viewpoint Vista and other construction-related software for accounts payable processes.<br>• Prepare reports and analyze data using Microsoft Excel, including pivot tables.<br>• Support the team during peak seasons, handling a high volume of invoices, up to 3,000 monthly.<br>• Train and guide less experienced team members, sharing expertise and ensuring adherence to best practices.<br>• Maintain flexibility to work additional hours during month-end periods as required.
We are looking for a detail-oriented Accounts Receivable Administrator to join our team in Toronto, Ontario. In this role, you will manage financial transactions, assist with tenant accounts, and provide support to site administrators and property managers. This position requires strong organizational skills and the ability to work collaboratively in a fast-paced environment.<br><br>Responsibilities:<br>• Process cheque deposits, electronic fund transfers (EFTs), and payments through designated platforms.<br>• Distribute payment reports to site administrators and address residential account inquiries.<br>• Generate accounts receivable reports on a monthly basis and as requested by property managers.<br>• Prepare monthly availability reports and issue tenant charges as needed.<br>• Handle tenant move-outs, including issuing refunds and sending accounts to collections where applicable.<br>• Prepare and issue notices such as N4s and N1s, including manual calculations for Above Guideline Increases (AGIs).<br>• Verify leases and make necessary adjustments to ensure accuracy.<br>• Issue interest payments and tax receipts to tenants as required.<br>• Review tenant ledgers for discrepancies, resolve issues, and close accounts upon move-out.<br>• Provide support at reception during lunch breaks or other periods as needed.
<p>Our client a fast growing multinational manufacturing company has an immediate opening for an Assistant Controller, responsibilities are as follows, </p><p><br></p><p><br></p><p>• Participate in the monthly close process, including posting and reviewing journal entries and preparing </p><p>balance sheet reconciliations.</p><p>• Responsible for various financial reporting, forecasts and variance analysis.</p><p>• Oversee the general ledger, including managing journal entries and reconciling accounts.</p><p>• Support daily manufacturing operations as it relates to financials – inventory, scrap, variances, etc. </p><p>• Ensuring compliance with all accounting standards </p><p>• Purchase Requisition review and approval.</p><p>• Participate in financial audits, SOX review and remediation plans.</p><p>• Ad-hoc reporting and analyses.</p><p>• Back-fill Controller roles and responsibilities, when required.</p><p><br></p><p><br></p>
<p>We are offering an exciting opportunity for a Sr. Accountant in Aurora, Ontario. This position primarily involves overseeing full-cycle accounting functions for a diverse portfolio of properties, which include investment, and rental properties. The Sr. Accountant will also be responsible for property accounting, asset tracking, and potentially trust accounting.</p><p><br></p><p>Responsibilities</p><p>• Overseeing the full cycle of accounting, which includes managing accounts payable and receivable, conducting bank reconciliations, and maintaining the general ledger.</p><p>• Preparing and reviewing financial statements and reports on a monthly, quarterly, and annual basis.</p><p>• Ensuring compliance with tax regulations, financial policies, and accounting standards.</p><p>• Maintaining accurate records of investment, and rental properties.</p><p>• Tracking and managing acquisitions, depreciation, and disposals of equipment and vehicles.</p><p>• Preparing and reconciling schedules for property insurance, auto insurance, and utilities.</p><p>• Overseeing day-to-day bookkeeping activities and ensuring timely recording of transactions.</p><p>• Performing bank, credit card, and loan reconciliations to guarantee accuracy.</p><p>• Assisting in managing and reconciling rental income, lease agreements, and tenant accounts.</p><p>• Possibly handling trust accounting procedures in compliance with regulatory requirements, maintaining accurate trust accounts, and preparing related financial reports.</p><p>• Preparing and filing corporate tax returns, GST/HST filings, and other regulatory reports.</p><p>• Utilizing Microsoft Office, particularly Excel, to create and manage financial models, perform data analysis, and generate reports.</p><p>• Drafting financial statements, reports, and internal documentation using Word.</p><p>• Managing communication, schedules, and financial deadlines using Outlook.</p>
<p>We are looking for a dynamic Talent Acquisition Specialist to join our team in Toronto, Ontario. In this role, you will play a key part in driving our company's success by attracting and securing top talent, while promoting our core values of passion, teamwork, integrity, accountability, and innovation. Your expertise in recruitment strategies and dedication to creating a seamless candidate experience will help us build a sustainable and adaptable organization.</p><p><br></p><p>About Us</p><p>We are a fast-growing global furniture design and manufacturing company, dedicated to creating beautiful, high-quality products for customers worldwide. Guided by our core values of <strong>Passion, Teamwork, Integrity, Accountability, and Innovation</strong>, we’re committed to building a sustainable, adaptable, and customer-responsive business.</p><p>We are looking for a <strong>Talent Acquisition Specialist</strong> to join our People & Culture team. This role is critical to driving growth by attracting, engaging, and hiring the best talent across North America and international markets.</p><p><br></p><p>Job Summary</p><p>As a Talent Acquisition Specialist, you will take ownership of the full recruitment cycle, from sourcing and outreach to placement, while ensuring a positive candidate experience. You’ll design and execute creative recruitment strategies, manage multiple concurrent roles, and build talent pipelines that support both immediate hiring needs and long-term workforce planning. You’ll also collaborate closely with HR and cross-functional teams to strengthen culture and enhance the employee experience.</p><p><br></p><p>Key Responsibilities</p><p><strong>Recruitment & Talent Acquisition</strong></p><ul><li>Develop and implement tailored recruitment strategies to meet evolving business needs.</li><li>Manage the full recruitment cycle, ensuring a seamless and professional candidate experience.</li><li>Conduct interviews and assess candidates for skills, cultural fit, and alignment with company values.</li><li>Leverage multiple channels (LinkedIn Recruiter, networking, referrals, job portals, social media) to source top-tier talent.</li><li>Build and maintain proactive talent pipelines for future hiring needs.</li><li>Partner with external recruitment agencies, including overseas partners, to support international hiring.</li><li>Source and recruit for diverse roles across Canada, the U.S., and select international markets.</li><li>Stay informed on legal hiring requirements across regions to ensure compliance.</li><li>Manage multiple high-priority roles simultaneously while maintaining efficiency and timeliness.</li><li>Utilize and maintain the Applicant Tracking System (<strong>BambooHR Talent Portal</strong>).</li></ul><p><strong>HR & Cross-Functional Support</strong></p><ul><li>Share market intelligence and innovative recruitment strategies with internal teams.</li><li>Collaborate with the HR Generalist to support day-to-day HR operations.</li><li>Support corporate culture through team-building and engagement initiatives.</li><li>Manage the Careers inbox and maintain applicant tracking records.</li><li>Assist with additional HR-related projects as assigned by leadership.</li></ul>
<p>We are offering an exciting opportunity for a Controller in the manufacturing/ distribution industry. As a Controller, you will be responsible for managing financial operations, maintaining financial reports, and ensuring the overall financial health of the business. This role is IN OFFICE (with flexibility)</p><p><br></p><p>Responsibilities:</p><p>• Safeguard company assets and ensure financial integrity by developing and implementing internal controls.</p><p>• Collaborate closely with senior management to guide financial strategy and decision-making.</p><p>• Provide financial insights and recommendations for strategic planning and business development.</p><p>• Handle financial reporting and ensure accuracy and compliance.</p><p>• Manage the company’s budgeting process, forecast financial trends, and analyze variances.</p><p>• Prepare financial statements and reports on a monthly, quarterly, and annual basis.</p><p>• Monitor and manage cash flow to ensure the company has adequate liquidity for operations.</p><p>• Support management with financial decision-making, including cost-saving initiatives and profitability analysis.</p><p>• Manage banking relationships and collaborate with external auditors during annual audits.</p><p>• Oversee tax filings and ensure compliance with financial regulations.</p>
<p>We are looking for an experienced Bilingual Help Desk Support specialist to join our team in Mississauga or London, Ontario. This long-term contract role involves providing technical assistance and support to ensure the successful deployment and functionality of IT hardware and devices across multiple sites. The ideal candidate will excel in both independent and collaborative settings, demonstrating strong communication and problem-solving skills.</p><p><br></p><p>Responsibilities:</p><p>• Validate survey data across 2400 sites to ensure accurate information collection.</p><p>• Assist with the setup, configuration, and deployment of tablets at various field locations.</p><p>• Collaborate closely with the project team to guarantee smooth logistics and deployment operations.</p><p>• Maintain clear and detailed documentation on site requirements, issues, and deployment progress.</p><p>• Communicate updates effectively and escalate challenges promptly when necessary.</p><p>• Troubleshoot basic connectivity and networking issues, such as Wi-Fi setup.</p><p>• Ensure all devices are correctly prepared and ready for field use.</p><p>• Provide technical support and guidance to field teams as required.</p><p>• Coordinate shipping details and manage the delivery of tablets to designated sites.</p><p>• Support bilingual communication needs (English/French) to facilitate effective collaboration across Canadian locations.</p>
We are looking for a detail-oriented and success-driven Receptionist to join our team on a contract basis in Markham, Ontario. In this role, you will act as the first point of contact for visitors and staff, ensuring smooth day-to-day operations. This is a short-term opportunity lasting 2-3 weeks, ideal for someone with a strong administrative background.<br><br>Responsibilities:<br>• Sort and distribute incoming and outgoing mail and packages, arranging for couriers as required.<br>• Facilitate the booking of boardrooms and meeting spaces upon staff requests.<br>• Manage the initial invoicing process before forwarding it through the appropriate system.<br>• Answer and manage a multi-line phone system, directing calls and taking messages as needed.<br>• Provide exceptional customer service to visitors and employees, addressing inquiries promptly.<br>• Maintain organized filing systems for easy access to records and documents.<br>• Coordinate and schedule appointments, ensuring all parties are informed of meeting details.<br>• Handle email correspondence efficiently, responding to and forwarding messages as required.<br>• Assist with general office duties to support administrative operations.
We are looking for a meticulous and organized Contracts Administrator to oversee the preparation, review, and management of contracts and related documentation. In this role, you will collaborate closely with sales and executive teams to ensure accurate handling of customer agreements, renewals, and product databases. This position requires a highly focused individual with a strong background in contract management and administrative processes.<br><br>Responsibilities:<br>• Manage maintenance contract renewals by reviewing, calculating, and issuing renewal invoices at least 90 days prior to expiry, while coordinating with the Sales team to address customer inquiries.<br>• Work with the Sales team to generate accurate pricing, quotations, and responses to customer product or licensing questions.<br>• Oversee sales order processing by verifying purchase orders, issuing license keys, and updating product databases with license and maintenance information.<br>• Maintain and update the product database to reflect changes such as new products, system migrations, or license adjustments, ensuring proper documentation and accurate status updates.<br>• Create, review, and revise software license agreements, supplements, and addendums in collaboration with executive management.<br>• Ensure customer contracts and agreements are thoroughly evaluated, highlighting acceptable and unacceptable terms, and providing recommendations to executive management.<br>• Support the invoicing process by ensuring accurate preparation of sales and maintenance invoices and coordinating with the finance team for proper posting.<br>• Keep detailed records of all contracts, renewals, and invoices, ensuring proper documentation and accessibility for team members.<br>• Assist with compliance and regulatory requirements by reviewing contracts and maintaining adherence to company standards.
<p>The Director of Operations will play an instrumental leadership role in overseeing and optimizing all aspects of clinic operations while ensuring top-tier patient care, operational excellence, and staff performance across multiple clinic locations. Reporting to the Chief Growth Officer and indirectly to the Founder & CEO, the Director will have a critical impact on organizational growth, compliance, and the patient experience while fostering an inclusive and high-performing workplace culture. This individual will also be positioned for career advancement opportunities into a potential Vice President of Operations role within the growing healthcare organization.</p><p> </p><p> </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Leadership & Team Management:</strong></li><li> Lead and manage 7–8 direct supervisor reports and their teams, fostering collaboration, accountability, and performance excellence.</li><li><strong>Operational Oversight:</strong></li><li> Ensure efficient and compliant day-to-day clinic operations across all locations, maintaining high-quality patient care standards.</li><li><strong>Strategy Development:</strong></li><li> Create and execute operational strategies that align with growth objectives and support continuous improvement initiatives.</li><li><strong>Metrics & Reporting:</strong></li><li> Implement and track key performance indicators (KPIs), dashboards, and metrics to enable data-driven decision-making processes.</li><li><strong>Partnership & Collaboration:</strong></li><li> Partner with the Chief Growth Officer (CGO) and CEO to scale operations, enhance best practices, and drive innovation.</li><li><strong>Talent Development:</strong></li><li> Facilitate coaching, performance management, and succession planning to foster career growth within the organization.</li><li><strong>Meeting Facilitation:</strong></li><li> Conduct monthly one-on-one and leadership team meetings to ensure alignment and performance management across teams.</li><li><strong>Cultural Development:</strong></li><li> Promote an inclusive, professional, and accountable organizational culture across locations.</li></ul><p><strong>Site Visits:</strong></p><p> Travel occasionally to other clinic sites (Toronto, Guelph, Waterloo) to ensure operational consistency and alignment</p>
<p>Are you a detail-driven professional with a flair for numbers? Do you thrive in dynamic and fast-paced environments where your contributions truly make an impact? Join an <strong>industry-leading manufacturing company</strong> that values precision, collaboration, and innovation! We’re on the lookout for a highly motivated <strong>Accounting Clerk</strong> to be a key player in keeping our financial operations running smoothly.</p><p><strong>Why You’ll Love Working Here</strong></p><ul><li>Be part of a friendly, supportive team in an established, thriving industry.</li><li>Gain hands-on experience with diverse financial processes, including month-end and year-end tasks.</li><li>Enjoy opportunities for professional growth while contributing to a fast-paced, collaborative environment.</li></ul><p><strong>What You’ll Do</strong></p><p>As our go-to numbers expert, your daily responsibilities will include:</p><ul><li><strong>Accounts Payable:</strong> Manage 10-15 invoices per day (received via email or download) and perform flawless 3-way matching.</li><li><strong>Payments & Banking:</strong> Handle check runs, EFTs, daily deposits, and posting for wire payments across multiple bank accounts and GLs (Canadian and U.S. currencies).</li><li><strong>Month-End Support:</strong> Partner with the Controller on key tasks like bank reconciliations, HST reconciliations, and expense reporting.</li><li><strong>Audit Assistance:</strong> Support interim and year-end audits (year-end wrapping up on Dec 31).</li><li><strong>Collection Confidence:</strong> Make courteous collection calls to ensure timely payments, resolving any issues swiftly.</li><li><strong>Process Improvements:</strong> Issue purchase orders, monitor intercompany transactions, and contribute to overall financial efficiency.</li></ul><p><strong>Nice-to-Have:</strong></p><p>Understanding of inventory processes brings added value, though it’s not a dealbreaker!</p>
<p><strong><u>This is a hybrid position (3x a week in the office) in Downtown Toronto. </u></strong></p><p><br></p><p><br></p><p>Do you have experience leading ISO 27001 audits? Are you excited by the opportunity to manage cybersecurity programs for AI? </p><p><strong> </strong></p><p><strong> </strong></p><p>This leadership position is focused on building and executing cyber risk management programs aligned with emerging technologies such as AI/ML, quantum systems, and other disruptive innovations. As a hands-on contributor, you will develop and enforce security frameworks that meet compliance obligations. Your work will ensure alignment with enterprise-wide risk management initiatives while supporting regulatory standards.</p><p><strong> </strong></p><p> </p><p><strong>What you will do and how you will make an impact … </strong></p><p><strong> </strong></p><p><br></p><p><br></p><ul><li>Lead ISO 27001 audits from initial assessment and control validation through final reporting and certification processes.</li></ul><p><br></p><p><br></p><ul><li>Oversee risk management and compliance for AI platforms and emerging technologies, ensuring alignment with frameworks like the NIST AI Risk Management Framework and ISO/IEC standards.</li></ul><p><br></p><p><br></p><ul><li>Collaborate with cross-functional teams to evaluate technology risks associated with new innovations (e.g., generative AI and quantum computing) and implement solutions to mitigate exposure.</li></ul><p><br></p><p><br></p><ul><li>Guide risk assessments and develop policies for third-party platforms and vendors. </li></ul><p><br></p><p><br></p><ul><li>Establish and operationalize security controls across hybrid cloud and enterprise landscapes, leveraging automation and AI-related safeguards.</li></ul><p><br></p><p><br></p><ul><li>Design and enforce governance structures to ensure compliance with industry regulations, including those specific to AI governance.</li></ul><p><br></p><p><br></p><ul><li>Represent cybersecurity leadership in enterprise-wide risk discussions, incident response planning, and resiliency testing for advanced technologies.</li></ul><p><br></p><p><br></p><ul><li>Support regulatory alignment efforts by tracking developments in cybersecurity laws and standards and incorporating these into organizational compliance programs.</li></ul><p><br></p>
