7 results for Office And Administrative in Pickering, ON

Administrative Assistant

North York, Ontario
onsite
Temporary
19 - 22 CAD / Hourly
We are looking for an organized Administrative Assistant to support a contract project with a real estate development organization in North York, Ontario. This Contract position is ideal for someone who works efficiently, pays close attention to detail, and is comfortable handling large volumes of documents with accuracy. The successful candidate will help organize and prepare records for digitization while ensuring electronic files are labelled clearly and stored correctly. Responsibilities: • Review and organize paper records before processing to ensure documents are grouped appropriately. • Prepare files for scanning by removing staples, separating pages, and arranging materials in the proper order. • Scan tax, loan, and other project-related documents into digital format with a high level of accuracy. • Upload and save electronic records in OneDrive using clear and consistent file names and titles. • Identify document types and place them in the correct electronic folders to maintain an orderly filing system. • Complete assigned volumes of work within established timelines while maintaining quality and attention to detail. • Use Microsoft Office applications to support document handling, record tracking, and administrative tasks as needed.
2026-09-23T00:00:00Z

Administrative Assistant

Hamilton, Ontario
onsite
Temporary
23.75 - 27.5 CAD / Hourly
We are looking for an Administrative Assistant to support the daily operations of a busy educational environment in Hamilton, Ontario. This Contract position is ideal for someone who is approachable, organized, and confident managing front-office tasks while interacting with students, families, and school staff. The successful candidate will play an important role in keeping communication, attendance tracking, and visitor coordination running smoothly throughout the school day. Responsibilities: • Communicate with teachers and school staff to relay updates, coordinate information, and support day-to-day administrative needs. • Assist with parent and guardian communication regarding student matters, ensuring messages are handled clearly and effectively. • Help coordinate student transportation arrangements, including confirming bus or ride details when needed. • Maintain accurate attendance records and follow up on absences in accordance with school procedures. • Welcome and assist visitors in person, providing a friendly and attentive front-desk experience. • Monitor visitor access through camera systems and support safe entry procedures for the school. • Prepare printed materials and complete small administrative projects to support school operations. • Use Microsoft Office applications and school-based platforms to manage correspondence, records, and routine administrative tasks.
2026-09-25T00:00:00Z

Accounting and Office Manager

Brampton, Ontario
onsite
Permanent
75000 - 80000 CAD / Yearly
Job Title: Accounting and Office ManagerSalary: $75-$80kLocation: Brampton, OntarioJob Type: Full-time, Permanent Job Summary: Robert Half Canada is seeking a dependable and detail-focused Accounting and Office Manager on behalf of our client in the healthcare/senior care industry. This position combines accounting responsibilities with office administration and is well suited for someone who enjoys managing financial processes, supporting daily operations, and helping maintain an organized and efficient workplace. Key Responsibilities:<ul><li>Oversee daily accounting operations, including accounts payable, accounts receivable, invoicing, and reconciliations</li><li>Prepare journal entries and assist with month-end and year-end close activities</li><li>Maintain general ledger accuracy and supporting financial documentation</li><li>Support budgeting, reporting, and cash flow tracking</li><li>Coordinate payroll-related administration in collaboration with internal or external providers</li><li>Monitor office operations, supplies, vendor relationships, and administrative processes</li><li>Maintain organized records, files, and internal documentation</li><li>Support leadership with administrative and financial reporting tasks</li><li>Help ensure compliance with internal controls, policies, and relevant regulations</li><li>Identify opportunities to improve accounting and office processes</li></ul>
2026-09-25T00:00:00Z

HR and Administrative Generalist

North York, Ontario
onsite
Permanent
60000 - 70000 CAD / Yearly
Robert Half Canada is seeking an organized and service-oriented HR and Administrative Generalist to support a broad range of human resources and administrative functions for a client organization in North York. This position plays an important role in day-to-day back-office operations and serves as a key point of contact for employees, visitors, and external callers.The successful candidate will help ensure smooth office operations, deliver strong internal customer service, and support HR processes, employee experience, and administrative activities across the organization. Key Responsibilities Human Resources<ul><li>Support the recruitment and hiring process, including candidate sourcing, screening, interview coordination, and hiring recommendations.</li><li>Assist with onboarding and offboarding processes to help create a positive employee experience.</li><li>Coordinate and support employee training and development initiatives.</li><li>Provide day-to-day guidance to employees and managers on HR policies, procedures, and practices.</li><li>Partner with internal and external stakeholders to support programs and initiatives that contribute to a respectful and inclusive workplace culture.</li><li>Assist with performance management processes, including goal setting, reviews, feedback, and appraisal administration.</li><li>Maintain accurate and confidential employee records in compliance with applicable employment legislation and company policies.</li><li>Support employee engagement programs and initiatives.</li><li>Participate in HR projects and other related duties as assigned.</li></ul> Administration, Customer Service, and Communication<ul><li>Perform daily administrative duties, including recordkeeping, office coordination, and operational support.</li><li>Help maintain efficient back-office operations and ensure consistency with established procedures.</li><li>Receive, sort, and distribute incoming mail, courier packages, and deliveries.</li><li>Monitor office supply inventory and place orders as needed.</li><li>Communicate effectively with management and external service providers, including vendors, trades, and security contacts.</li><li>Coordinate office maintenance, equipment servicing, and vendor support as required.</li><li>Answer and direct incoming phone calls in a professional and courteous manner.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Handle sensitive and confidential information with discretion.</li><li>Provide administrative support to management and assist with special projects.</li></ul>
2026-09-15T00:00:00Z

Receptionist & Office Assistant

Toronto, Ontario
onsite
Permanent
50000 - 60000 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-09-11T00:00:00Z

Admin Coordinator / Executive Assistant

Toronto, Ontario
onsite
Permanent
70000 - 80000 CAD / Yearly
Job Title: Management AssistantSalary: $70-$80k Location: Toronto, Ontario Job Type: Full-time, Permanent Job Summary:Robert Half Canada is recruiting on behalf of our client, a global Asset Management firm for a Management Assistant opportunity in Toronto. This role is ideal for an organized and adaptable administrative professional who enjoys supporting office operations and senior team members in a fast-paced corporate environment. Key Responsibilities<ul><li>Coordinate meetings and events, including scheduling, preparing meeting materials, booking conference rooms, arranging catering, and ensuring meeting spaces are set up and equipped for a seamless experience.</li><li>Provide administrative support to leadership team members, assisting with document preparation, correspondence, reporting, special projects, and ad hoc administrative requests as needed.</li><li>Manage complex calendars and scheduling for senior leaders, coordinating internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring efficient time management.</li><li>Coordinate domestic and international travel arrangements, including flights, and accommodations ensuring compliance with company policies.</li><li>Prepare, reconcile, and maintain expense reports and corporate credit card records.</li><li>Maintain confidential records, files, and administrative documentation while exercising a high degree of professionalism, discretion, and attention to detail.</li><li>Serve as a key point for greeting visitors and external clients.</li></ul>
2026-09-25T00:00:00Z

Executive Assistant

Toronto, Ontario
onsite
Temporary
26.6 - 30.8 CAD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support within a non-profit organization in Toronto, Ontario. This Contract position requires an experienced, detail-oriented candidate who can manage executive priorities, coordinate daily operations, and keep sensitive information organized with discretion. The ideal candidate brings strong judgement, exceptional attention to detail, and the ability to support senior leaders in a fast-paced environment. Responsibilities: • Manage complex calendars for senior executives, organizing meetings, appointments, and schedule changes to support shifting business needs. • Coordinate travel arrangements and prepare detailed itineraries, ensuring bookings, logistics, and related documentation are handled accurately. • Process expense claims and reconcile spending records using Concur while maintaining timely and organized reporting. • Support virtual and in-person meetings by arranging logistics, preparing materials, and facilitating sessions through Cisco Webex Meetings. • Maintain accurate administrative records and update information in CRM systems to support communication and executive follow-up. • Assist with timekeeping administration and related reporting using Kronos Timekeeping System and ADP where required. • Prepare, format, scan, photocopy, and distribute documents to support executive correspondence, presentations, and internal administration. • Work closely with senior leaders and internal stakeholders to ensure priorities, deadlines, and follow-up actions are managed effectively.
2026-09-23T00:00:00Z