10 Results for Office Administrator Jobs in Guelph, ON

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Office Manager

Toronto, ON
onsite
Permanent
80000 - 120000 CAD / Yearly
Manager, Office & Business Operations This individual will oversee the day-to-day administrative operations of our Toronto head office, located at Yonge & Davisville, while supporting a variety of business initiatives and special projects across the organization. The successful candidate is an energetic and resourceful professional who thrives in a dynamic environment, enjoys wearing multiple hats, and can balance operational responsibilities with project-based work. They are highly organized, proactive, and comfortable working independently while partnering with stakeholders across the business. Key Responsibilities<ul><li>Manage office administration, mail, courier services, deliveries, and logistics across the organization.</li><li>Serve as a key point of contact for employees regarding office operations, workplace services, and administrative support.</li><li>Coordinate office supply inventory, procurement activities, and vendor relationships.</li><li>Process invoices, track expenses, and support office budget management.</li><li>Oversee the day-to-day operations of the Toronto office, ensuring a professional, efficient, and welcoming workplace environment.</li><li>Assist in planning and executing office improvements, relocations, renovations, and workspace optimization initiatives.</li><li>Develop, document, and continuously improve administrative processes and operational procedures.</li><li>Lead or support special projects and cross-functional initiatives, including operational improvements, workplace enhancements, and business process optimization.</li><li>Coordinate and support internal events, meetings, employee engagement initiatives, and company-wide activities.</li><li>Prepare reports, presentations, and administrative materials for leadership as required.</li></ul>
2026-10-22T00:00:00Z

Office Manager

Mississauga, ON
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism. Responsibilities: • Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams. • Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively. • Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records. • Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination. • Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations. • Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes. • Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions. • Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
2026-10-28T00:00:00Z

Administrative Assistant

Toronto, ON
onsite
Temporary
22.8 - 26.4 CAD / Hourly
We are looking for an Administrative Assistant to join our team on a Contract basis in Toronto, Ontario. In this role, you will provide dependable day-to-day administrative support, help keep office operations organized, and contribute to a well-organized experience for both internal teams and external visitors. This opportunity is well suited to someone who is attentive to detail, responsive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Produce, edit, and organize documents, reports, and presentation materials while maintaining a high level of accuracy and consistency. • Coordinate calendars by arranging meetings, appointments, and travel plans to support smooth daily operations for team members. • Prepare meeting materials, record key discussion points, and track follow-up items to help ensure timely completion of next steps. • Maintain orderly physical and digital filing systems so records remain secure, current, and easy to retrieve when needed. • Enter and update information in administrative systems with care to support complete and accurate recordkeeping. • Monitor office supply levels, place orders as required, and liaise with suppliers to ensure the workplace remains well stocked. • Welcome visitors and handle incoming inquiries courteously, delivering strong service to clients and colleagues alike. • Support communication by managing email correspondence and assisting with inbound and outbound calls as part of daily administrative operations. • Review existing administrative practices, identify opportunities for greater efficiency, and recommend practical improvements to workflows.
2026-10-29T00:00:00Z

Administrative Assistant

Toronto, ON
onsite
Temporary
19 - 22 CAD / Hourly
We are looking for a Contract Administrative Assistant to support day-to-day workplace operations in Toronto, Ontario. This position plays an important role in creating an organized, detail-focused, and welcoming office environment for employees and visitors. The successful candidate will help coordinate administrative activities, maintain office resources, and ensure the workspace runs efficiently. Responsibilities: • Welcome employees, guests, and service providers while maintaining a courteous and positive front-office experience. • Support workplace events by arranging room setup, coordinating catering, liaising with external vendors, and keeping event schedules current. • Monitor kitchen and pantry inventory, replenish supplies as needed, and help keep shared areas clean, stocked, and functional. • Carry out routine inspections of office spaces to identify housekeeping, safety, or maintenance concerns and follow up as required. • Apply workplace procedures consistently and escalate building, cleaning, or repair issues to the appropriate teams. • Work closely with facilities, janitorial staff, and internal contacts to address operational needs and maintain a well-managed office environment. • Maintain administrative records, update tracking documents and databases, and prepare reports with accuracy and attention to detail. • Provide general office support through email communication, appointment scheduling, call handling, and data entry tasks. • Assist with basic upkeep of shared office equipment and help ensure common workplace resources remain in good working order.
2026-10-26T00:00:00Z

Payroll Administrator

York Region, ON
onsite
Permanent
75000 - 95000 CAD / Yearly
About the Opportunity Robert Half Canada has partnered with an organization in the transportation, haulage, and logistics industry to hire a Payroll Administrator. This role is ideal for a detail-oriented payroll professional with experience managing payroll processes in a deadline-driven environment. The successful candidate will support accurate and timely payroll administration while maintaining compliance with company policies and applicable legislation. Key Responsibilities<ul><li>Process payroll accurately and on schedule for hourly, salaried, and, where applicable, unionized employees</li><li>Maintain employee payroll records, including new hires, terminations, rate changes, deductions, and benefits updates</li><li>Review and verify timesheets, attendance records, and payroll-related data for accuracy and completeness</li><li>Administer statutory deductions, remittances, and year-end payroll reporting, including T4s and related documentation</li><li>Respond to employee payroll inquiries in a professional and timely manner</li><li>Reconcile payroll accounts and assist with month-end reporting and related journal entries</li><li>Support payroll audits and maintain payroll documentation in an organized and confidential manner</li><li>Coordinate with Human Resources, Accounting, and operational teams to ensure accurate payroll processing</li><li>Monitor compliance with applicable employment standards, payroll legislation, and internal controls</li><li>Identify opportunities to improve payroll procedures and reporting processes</li></ul>
2026-10-08T00:00:00Z

Executive Assistant

Brampton, ON
onsite
Permanent
75000 - 80000 CAD / Yearly
Key Responsibilities: Executive & Administrative Support • Provide direct administrative support to the President. • Manage calendars, meetings, appointments, and daily scheduling. • Prepare, edit, and organize emails, letters, reports, presentations, and other business documents. • Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners. • Screen and prioritize calls, emails, and requests. • Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items. • Maintain confidential company and executive information with professionalism and discretion. • Assist with travel arrangements, reservations, event planning, and other executive needs. • Organize and maintain digital and physical files. Business & Office Coordination: • Support the President with daily business operations and administrative priorities. • Track outstanding items, deadlines, approvals, and follow-ups. • Assist with coordinating documents for projects, vendors, clients, and internal departments. • Communicate with staff, management, and external contacts in a professional manner. • Help prepare information for meetings, proposals, company updates, and presentations. • Support general office administration as needed. Social Media & Marketing Support • Assist with creating and posting basic social media content for platforms such as LinkedIn. • Help collect project photos, company updates, employee highlights, and event content. • Work with internal teams to gather information for posts and marketing materials. • Draft captions and simple company announcements. • Help maintain a professional and consistent company brand online. • Support website or marketing updates when required. • Coordinate with external marketing vendors, photographers, or designers when needed. Qualifications: • Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role. • Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred. • Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred. • Experience working in a small-to-medium-sized business is considered an asset. • Experience in the construction, civil, engineering, trades, or related industry is an asset but not required. • Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups. • Excellent written and verbal communication skills. • Strong organizational and time-management skills with the ability to manage multiple priorities. • High level of professionalism, discretion, and confidentiality. • Strong attention to detail and ability to work independently with minimal supervision. • Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams. • Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook. • Experience creating simple social media posts, captions, company announcements, or marketing content is an asset. • Valid driver’s licence and access to a vehicle is an asset, depending on business needs.
2026-10-30T00:00:00Z

Executive Assistant

North York, ON
onsite
Temporary
36.1 - 41.8 CAD / Hourly
We are looking for a contract Executive Assistant to provide dependable day-to-day administrative support to the President of a non-profit organization in North York, Ontario. This short-term opportunity is suited to someone who can step in quickly, manage routine priorities with confidence, and help maintain an organized workflow. The role focuses on practical coordination, including calendar support, meeting logistics, and invoice administration, while working collaboratively with other executive support team members. Responsibilities: • Coordinate the President’s schedule by arranging meetings, updating calendar commitments, and ensuring appointments are managed efficiently. • Handle invoice administration using Great Plains, maintaining accuracy and supporting timely processing of payments and records. • Provide general administrative assistance that keeps daily operations moving smoothly, including document preparation, scanning, and related office tasks. • Support meeting execution through scheduling, logistics coordination, and the use of tools such as Cisco Webex Meetings when required. • Monitor competing priorities, organize incoming requests, and help ensure urgent matters are addressed in a timely manner. • Work closely with other executive assistants and internal stakeholders to maintain continuity of support during this contract period. • Assist with expense-related coordination, travel arrangements, and administrative follow-up as needed. • Contribute to presentation materials, collateral decks, or small project coordination tasks when additional support is required.
2026-10-30T00:00:00Z

Executive Assistant

Guelph, ON
onsite
Permanent
80000 - 95000 CAD / Yearly
We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.What you’ll do:<ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute Board packages, reports, presentations and other governance materials</li><li>Record and prepare Board and committee meeting minutes, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul>
2026-10-22T00:00:00Z

Executive Assistant

Kitchener, ON
onsite
Permanent
80000 - 90000 CAD / Yearly
A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment. What You'll DoAs the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate and prioritize a high volume of emails and correspondence</li><li>Prepare, review, and format presentations, reports, and executive communications</li><li>Process and reconcile executive expense reports accurately and on time</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up actions</li><li>Draft professional correspondence, meeting summaries, and other business documents</li><li>Maintain confidential information and exercise sound judgment in sensitive situations</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and stakeholders on behalf of the executive</li></ul>
2026-10-27T00:00:00Z

Bookkeeper

Hamilton, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
We are looking for a meticulous Bookkeeper to join a respected construction company in Hamilton, Ontario. In this role, you will support day-to-day accounting operations with a strong focus on payables, payroll accuracy, and timely financial recordkeeping. This opportunity is ideal for someone who thrives in a deadline-driven environment and enjoys contributing to a collaborative finance team. Responsibilities:• Review incoming invoices, match them to supporting documents, and ensure amounts and approvals are accurate before processing• Administer weekly payroll for employees and applicable contractors while maintaining precise records and meeting scheduled deadlines• Calculate and submit statutory payroll deductions and assist with year-end payroll reporting, including preparation of required tax slips• Reconcile accounts payable records, investigate discrepancies, and follow up with suppliers to resolve outstanding issues• Maintain organized vendor information and coordinate payment runs to support prompt and accurate disbursements• Contribute to month-end and year-end accounting activities by preparing reconciliations and supporting financial reporting• Provide additional bookkeeping and administrative assistance as needed to support the accounting function
2026-10-21T00:00:00Z

10 results for Office Administrator in Guelph, ON