38 results for Office Manager jobs

Finance Manager

Ottawa, ON
onsite
Permanent
90000 - 120000 CAD / Yearly
We are looking for an experienced Controller to lead financial operations and provide sound oversight of accounting activities for our construction client in Kingston, Ontario. This position plays a key role in supporting business decisions through accurate reporting, budgeting, and payroll administration. The successful candidate will bring strong systems knowledge, a hands-on approach to financial management, and the ability to strengthen reporting processes while maintaining compliance and accuracy. Responsibilities:• Oversee day-to-day accounting operations and ensure financial records are complete, accurate, and maintained in accordance with established standards.• Prepare monthly, quarterly, and annual financial reports that provide clear insight into organizational performance and support leadership decision-making.• Lead budgeting activities, monitor variances, and provide analysis to help guide financial planning and resource allocation.• Manage payroll processes and coordinate with relevant systems to ensure employees are paid accurately and on schedule.• Administer and optimize accounting software and related financial tools to improve efficiency, reporting quality, and internal controls.• Produce customized financial analyses and ad hoc reports to address operational needs and executive requests.• Support the maintenance and improvement of reporting frameworks using tools such as Crystal Reports and other business systems.• Collaborate with internal stakeholders to align financial information with operational priorities and strengthen overall data accuracy.
2026-08-11T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
Our client is seeking a highly organized and proactive Executive Assistant to provide confidential administrative and operational support to senior leadership. This role is ideal for someone who brings strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide day-to-day administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare, edit, and format correspondence, presentations, reports, and other business documents</li><li>Act as a point of contact for internal and external stakeholders, maintaining professionalism and discretion</li><li>Coordinate meetings, prepare agendas, take meeting notes, and follow up on action items</li><li>Support expense processing, invoice approvals, and other administrative workflows</li><li>Organize and maintain digital and physical records in an accurate and timely manner</li><li>Assist with event planning, special projects, and cross-functional coordination as needed</li><li>Anticipate administrative needs and help improve processes to support team efficiency</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Mississauga, ON
onsite
Permanent
75000 - 78000 CAD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership while helping drive human resources and administrative operations in Ontario. This position blends executive coordination with hands-on HR administration, requiring strong judgement, organization, and the ability to manage sensitive information with discretion. The successful candidate will contribute to employee programs, leadership support, and governance activities in a fast-paced, detail-focused environment. Responsibilities: • Coordinate executive schedules, organize meetings, assemble briefing materials, and support daily priorities for senior leadership. • Contribute to human resources planning by maintaining policies, tracking staffing needs, and supporting recruitment activities from posting through interviews and onboarding. • Partner with internal leaders on employee relations matters, including workplace concerns, accommodations, investigations, and progressive discipline processes. • Support compensation and benefits administration in collaboration with finance, while maintaining accurate employee files, training records, and related documentation. • Monitor vacation scheduling and mandatory training completion to help ensure operational coverage and compliance requirements are met. • Prepare internal and external communications such as reports, presentations, announcements, newsletters, and meeting summaries. • Act as a liaison for board and governance activities by organizing meetings, compiling agendas and packages, and safeguarding confidential materials. • Respond to inquiries from internal stakeholders and external partners, resolving escalated administrative issues in a thorough and timely manner. • Assist with workplace administration tasks such as access credentials, parking coordination, leadership events, and support for volunteers assigned to the portfolio.
2026-08-12T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
Robert Half Canada is partnering with a client to hire an experienced Executive Assistant who will provide high-level support to senior leadership and help drive the smooth coordination of daily business operations. This opportunity is ideal for someone who is organized, adaptable, and confident managing a wide range of administrative responsibilities in a professional environment. About the OpportunityIn this role, you will serve as a trusted administrative partner to senior leaders, helping manage priorities, coordinate communications, and support key business activities. The successful candidate will bring strong attention to detail, sound judgment, and the ability to build effective working relationships with colleagues and external contacts. Key Responsibilities<ul><li>Provide proactive administrative support to senior leadership, including calendar management, meeting scheduling, and travel coordination</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business materials</li><li>Coordinate meetings and events, including agendas, meeting materials, notes, and follow-up on action items</li><li>Manage incoming communications and respond or redirect matters as appropriate</li><li>Handle expense submissions, invoice processing, and related administrative documentation</li><li>Maintain organized records, files, and documentation systems</li><li>Support internal coordination across teams and assist with special projects</li><li>Anticipate needs, identify efficiencies, and help improve administrative processes</li><li>Exercise a high level of discretion when handling confidential information</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Edmonton, AB
onsite
Permanent
75000 - 80000 CAD / Yearly
Our client is seeking a highly organized and detail-oriented Executive Assistant & HR Administrator to join their team. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and enjoys balancing executive support, human resources administration, payroll coordination, and operational support.Reporting to senior leadership, the successful candidate will play a key role in ensuring the smooth day-to-day operation of the organization while supporting HR initiatives, employee programs, and administrative processes. The key responsibilities include: Executive & Administrative Support<ul><li>Coordinate day-to-day administrative activities, including management of the master calendar, shared email accounts, document management systems, and maintenance of the organization's document library.</li><li>Prepare reports, correspondence, presentations, and other administrative documentation with a high degree of accuracy.</li><li>Collect, organize, maintain, and analyze data to support reporting, reconciliation, process control, and organizational decision-making.</li><li>Manage multiple priorities and deadlines while maintaining exceptional attention to detail.</li></ul>Human Resources Support<ul><li>Provide administrative support across the employee lifecycle, including:</li><li>Recruitment coordination</li><li>Job postings</li><li>Candidate screening and interview scheduling</li><li>New employee onboarding</li><li>Offboarding activities</li><li>Employee documentation and records management</li><li>Leave administration</li><li>Annual certifications and compliance tracking</li><li>Maintain employee files and HR records while ensuring strict confidentiality.</li><li>Support policy reviews and research initiatives by gathering information and preparing recommendations for leadership.</li><li>Assist with employee communications, programs, resources, and engagement initiatives.</li></ul>Payroll & Benefits Administration<ul><li>Assist with payroll administration and related documentation.</li><li>Coordinate employee benefits administration and support enrollment and maintenance activities.</li><li>Track performance review timelines, documentation, meeting coordination, and completion status.</li></ul>Training & Projects<ul><li>Prepare and maintain employee handbooks, training materials, and internal resources.</li><li>Coordinate training sessions, staff events, and employee development initiatives.</li><li>Support special projects and process improvement initiatives designed to enhance operational efficiency and organizational effectiveness.</li><li>Collaborate with management and team leaders on continuous improvement efforts and organizational initiatives.</li></ul>The ideal candidate is a proactive and service-oriented professional who enjoys supporting both people and processes. You bring a positive attitude, exceptional organizational skills, and a willingness to take initiative while maintaining a high level of professionalism and confidentiality. This is a full-time, permanent, office-based (West Edmonton) that offers a competitive total rewards package, and room for professional growth. Apply today!
2026-08-13T00:00:00Z

Executive Assistant

Concord, ON
onsite
Temporary
25 - 35 CAD / Hourly
We are looking for an accomplished Executive Assistant to support senior leadership in Vaughan, Ontario within the waste and environmental services sector. This Long-term Contract opportunity is suited to someone who thrives in a dynamic setting, can manage multiple executive priorities with confidence, and consistently handles sensitive matters with professionalism. The successful candidate will provide dependable administrative coordination for several executives, helping keep schedules, meetings, travel, and documentation organized and running smoothly. Responsibilities: • Deliver day-to-day executive support for multiple senior leaders, ensuring administrative needs are handled accurately and efficiently. • Oversee complex calendars, arrange appointments, and align meeting schedules across internal teams and external contacts. • Organize domestic and international travel, including bookings, itineraries, updates, and last-minute adjustments when needed. • Prepare, submit, and monitor expense claims using corporate expense platforms while maintaining complete and accurate records. • Coordinate meeting logistics, distribute required materials, and help ensure discussions and follow-up actions stay on track. • Create and format presentations, spreadsheets, reports, and other business documents to support executive priorities. • Monitor outstanding tasks, provide timely reminders, and help leadership meet commitments and deadlines. • Manage confidential information with sound judgement and a high level of discretion in all communications and documentation. • Provide additional administrative assistance to the broader leadership team as business needs evolve.
2026-08-13T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
80000 - 90000 CAD / Yearly
Our client is seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who can manage competing priorities, communicate effectively with diverse stakeholders, and help maintain smooth day-to-day operations in a dynamic, mission-driven environment. Key Responsibilities<ul><li>Provide confidential administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare correspondence, presentations, reports, agendas, and meeting materials.</li><li>Support internal and external communications with professionalism, tact, and discretion.</li><li>Coordinate meetings, take minutes, and track follow-up actions.</li><li>Manage expense reporting, invoice processing, and other administrative documentation.</li><li>Maintain organized electronic and physical filing systems.</li><li>Liaise with internal teams, external partners, and community stakeholders.</li><li>Help prioritize inquiries and requests, responding independently where appropriate.</li><li>Support special projects and contribute to process improvements.</li><li>Perform other related administrative duties as assigned.</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
Robert Half Canada is recruiting on behalf of a client for an Executive Assistant. This opportunity is suited to an organized, adaptable, and professional individual who can provide high-level administrative support to senior leadership while helping maintain efficient day-to-day operations. Key Responsibilities<ul><li>Provide administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Coordinate internal and external meetings, including agendas, materials, meeting notes, and follow-up on action items</li><li>Manage communications on behalf of executives with professionalism, discretion, and sound judgment</li><li>Process expenses, invoices, and other administrative documentation accurately and in a timely manner</li><li>Maintain organized digital and physical filing systems and records</li><li>Support office coordination, event planning, and special projects as needed</li><li>Build effective working relationships with internal teams and external stakeholders</li><li>Anticipate administrative needs and identify opportunities to improve workflows and processes</li></ul>
2026-07-16T00:00:00Z

Receptionist

Oshawa, ON
onsite
Temporary
17.1 - 19.8 CAD / Hourly
We are looking for a detail-oriented and approachable Receptionist to join our client’s team in Oshawa, Ontario on a Contract basis. This position supports the day-to-day front desk operations of a busy construction and contractor environment, serving as a key point of contact for visitors, callers, and deliveries. The ideal candidate brings strong communication skills, sound judgement, and the ability to keep administrative tasks organized and running smoothly. Responsibilities: • Welcome visitors, contractors, and staff at the front desk while maintaining a courteous and welcoming first impression. • Manage a multi-line telephone system by receiving incoming calls, directing inquiries to the appropriate contacts, and taking accurate messages when needed. • Coordinate incoming and outgoing mail, courier packages, and deliveries to ensure timely distribution and tracking. • Monitor shared email communications and respond to routine inquiries or forward messages to the appropriate team members. • Perform data entry and maintain organized digital and paper filing systems to support office administration. • Schedule appointments and assist with calendar coordination for internal meetings and visitor arrangements. • Prepare basic correspondence and administrative documents using Microsoft Word, Outlook, and Excel. • Keep the reception area and front office processes organized to support efficient daily operations.
2026-08-13T00:00:00Z

Receptionist

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Receptionist to join their team in Calgary, Alberta. This role supports the day-to-day operations of the office by providing reception, administrative, and workplace support while creating a welcoming and organized environment. The ideal candidate is organized, approachable, and customer-focused, with strong communication skills and the ability to manage multiple priorities in a fast-paced office.Responsibilities:<ul><li>Greet employees, visitors, and contractors; manage front-desk reception.</li><li>Answer and direct phone calls and relay messages accurately.</li><li>Prepare shipping documents and coordinate courier packages.</li><li>Maintain kitchen, common areas, and meeting rooms.</li><li>Restock coffee, refreshments, and office supplies.</li><li>Assist vendors and coordinate site access as needed.</li><li>Provide general administrative and office support.</li></ul>
2026-08-13T00:00:00Z

Receptionist

Edmonton, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced and service-oriented Receptionist to join their team in Edmonton, Alberta. This role supports front-desk operations and daily administrative activities by providing professional and welcoming service to visitors, callers, and internal teams. The ideal candidate is proactive, organized, and an effective communicator who can provide reliable front-desk coverage and keep day-to-day office activities running smoothly.Responsibilities:<ul><li>Greet visitors, manage reception, and provide professional customer service.</li><li>Operate multi-line phone systems, direct calls, and relay messages accurately.</li><li>Schedule appointments and maintain organized, up-to-date calendars.</li><li>Manage email correspondence and provide clear, professional responses.</li><li>Perform accurate data entry and maintain organized administrative records and files.</li><li>Provide daily administrative support using Microsoft Word, Excel, and Outlook.</li><li>Proactively address front-desk needs and support efficient office operations.</li></ul>
2026-08-12T00:00:00Z

Receptionist

Edmonton, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced and service-oriented Receptionist to join their team in Edmonton, Alberta. This role supports the day-to-day operations of the front office by providing reception and administrative support. The ideal candidate is professional, organized, proactive, and committed to delivering excellent customer service while managing multiple tasks efficiently.Responsibilities:<ul><li>Greet guests and staff professionally, creating a welcoming front-desk experience.</li><li>Answer and direct multi-line phone calls and relay messages accurately.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Respond to emails and prepare routine correspondence.</li><li>Maintain accurate records and update internal databases.</li><li>Organize and manage digital and paper filing systems.</li><li>Use Microsoft Word, Excel, and Outlook for daily administrative tasks.</li><li>Provide reliable reception and general administrative support.</li></ul>
2026-08-13T00:00:00Z

Accounting and Administration Manager

Vancouver, BC
onsite
Permanent
100000 - 125000 CAD / Yearly
The Accounting and Administration Manager will oversee the efficient administrative operations, manage the billing and maintenance administration team while also performing other key duties as assigned. This role requires a strong blend of leadership, organizational skills, and the ability to maintain a l of customer service in a client-facing role. This role will be responsible for maintaining and documenting all contract information, provide regular data reporting to the client, overseeing the accounting and administrative requirements of the contract, and assisting in overall financial reporting. <ul><li>Lead, mentor, and coordinate the activities of the contract’s administrative and billing staff, ensuring efficient workflow and adherence to deadlines</li><li>Foster a collaborative and supportive team environment, setting performance expectations and conducting regular performance reviews for all direct reports</li><li>Oversee contract full-cycle accounting, including monthly, quarterly, and annual accrual processes</li><li>Oversee document control processes and maintain contract accounting records in accordance with the client’s requirements</li><li>Oversee the completion of accounts receivable, accounts payable, and payroll functions, ensuring accuracy and compliance.</li><li>Assist in development of facility maintenance budgets, forecasts, and variance analysis</li><li>Drive continuous improvement of accounting processes, controls and reporting</li><li>Oversee work order management responsibilities of the team</li><li>Work with procurement and other departments on implementing and streamlining workflow processes</li><li>Create and update training materials, ensuring consistency in process execution and quality of service</li><li>Lead ongoing training initiatives to improve team efficiency and service quality</li><li>Offer back-up support to the Administrators, ensuring administrative duties are handled efficiently when needed</li><li>Other duties as assigned</li></ul>
2026-08-13T00:00:00Z