15 results for Hr Assistant jobs

HR Specialist

Toronto, ON
onsite
Permanent
130000 - 155000 CAD / Yearly
We are looking for an experienced HR People Operations Specialist to support a dynamic organization in Toronto, Ontario. In this role, you will partner with leaders and employees to strengthen workplace practices, improve engagement, and ensure human resources programs are delivered effectively. This position requires a strong background in employee relations, performance management, benefits administration, and HR systems oversight within a fast-paced environment. Responsibilities:• Lead and mentor a human resources team, ensuring daily activities support broader people strategies and organizational goals.• Act as a trusted advisor to leaders and staff by offering practical guidance on workplace policies, employment legislation, performance concerns, attendance matters, and organizational structure.• Develop and support learning initiatives, including workshops and training sessions on key human resources topics and annual performance review processes.• Drive programs that enhance employee engagement, support retention efforts, and contribute to a positive workplace culture.• Review and maintain HR policies, handbook content, and related procedures, identifying opportunities to improve clarity, compliance, and employee support.• Provide coaching to managers and employees on goal setting, development planning, career growth, and appropriate training opportunities.• Oversee the accuracy of employee records and ensure all personnel updates, changes, and departures are documented and entered in a timely manner.• Coordinate with internal systems teams to manage HR system updates, test enhancements, resolve issues, and support the rollout of new functionality.• Manage disability and leave cases, including claims coordination, return-to-work planning, and communication with third-party providers, payroll, and leaders.• Support compensation and benefits administration by preparing market survey submissions, reviewing trends, and addressing benefit-related concerns.
2026-06-12T00:00:00Z

HR Recruiter

Edmonton, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is seeking an experienced HR Recruiter to join their team in Edmonton, Alberta. This role supports full-cycle recruitment, talent planning, and end-to-end hiring processes from intake through onboarding, in close partnership with hiring leaders. The ideal candidate is detail-oriented, highly organized, and brings strong judgement in candidate assessment, with the ability to manage multiple searches while delivering a high-quality hiring experience.Responsibilities:<ul><li>Lead full-cycle recruitment from role intake and posting to offers and onboarding.</li><li>Partner with hiring leaders to develop effective hiring strategies aligned with business needs.</li><li>Manage multiple requisitions while ensuring timely communication and process consistency.</li><li>Conduct thorough screening and interviews, including credibility checks where needed.</li><li>Coordinate assessments, assignments, and reference checks to support hiring decisions.</li><li>Prepare offers and support compensation recommendations based on equity and market data.</li><li>Contribute to workforce planning and talent pipeline development.</li><li>Support on-site hiring leaders with interview coordination and recruitment logistics.</li></ul>
2026-07-06T00:00:00Z

HR Business Partner

Ottawa, ON
onsite
Contract / Temporary
36 - 41 CAD / Hourly
We are looking for a fluently bilingual HR Business Partner to support a non-profit organization in Ottawa, Ontario. This Long-term Contract position is ideal for a detail-oriented human resources specialist who can balance strategic partnership with hands-on execution in a fast-paced, high-volume environment. The successful candidate will contribute across recruitment, employee support, policy guidance, and core HR operations while helping leaders maintain an effective and people-focused workplace. Responsibilities:- Partner with managers to provide day-to-day guidance on employee relations, workplace practices, and HR policies across the organization.- Lead full-cycle recruitment activities for multiple openings, including sourcing candidates, screening applicants, coordinating interviews, and supporting hiring decisions.- Manage a high volume of HR requests and priorities while maintaining accuracy, responsiveness, and a strong service mindset.- Support onboarding activities to ensure new employees are integrated smoothly and receive the tools, information, and training they need to succeed.- Assist with performance management processes by advising leaders, tracking review cycles, and helping maintain consistent documentation.- Administer core HR programs related to benefits, employee records, and general HR operations using established systems and procedures.- Contribute to the development and delivery of training for managers and employees on HR practices, policies, and workplace expectations.- Work with HR systems and recruitment platforms to maintain data integrity, produce reports, and support efficient hiring and administrative processes.
2026-07-10T00:00:00Z

HR Consultant - Talent

North York, ON
onsite
Contract / Temporary
45 - 55 CAD / Hourly
We are looking for an experienced HR Consultant to support a dynamic environment through a Contract engagement. This role will provide strategic and hands-on guidance to strengthen recruitment practices, improve team effectiveness, and build more consistent people processes across the HR function. The successful candidate will work closely with a small HR team to identify opportunities for improvement, coach staff on sound talent practices, and help create greater visibility and structure within the hiring lifecycle. Responsibilities:• Assess current HR and recruitment operations to identify process gaps, inefficiencies, and opportunities to improve overall function performance.• Review team structure and working relationships across the HR department to recommend practical approaches that enhance organizational effectiveness.• Partner with HR leaders and advisors to strengthen talent acquisition practices, including intake, pre-screening, candidate evaluation, and hiring coordination.• Provide coaching and guidance to HR team members on recruitment best practices, interviewing approaches, and consistent candidate assessment methods.• Help define clearer workflows, service expectations, and accountability measures to improve transparency throughout the hiring process.• Analyze skill levels within the HR team and highlight development needs that support stronger delivery across people programs.• Advise on the alignment of responsibilities between talent acquisition, total rewards, and broader HR functions to reduce overlap and confusion.• Support the implementation of improved people processes and technology-related recruitment practices as the organization modernizes its HR approach.
2026-07-03T00:00:00Z

Human Resources (HR) Manager

Nisku, AB
onsite
Permanent
140000 - 170000 CAD / Yearly
Our client is a well-established and growing Canadian industrial services organization seeking a strategic and hands-on Human Resources Manager – Canada to lead its national HR function. Supporting a unionized workforce across multiple sites, business units, and jurisdictions, you will serve as a trusted advisor to senior leadership while remaining closely connected to field operations and the realities of industrial project work. You will work closely with executive leadership, operations teams, project managers, union representatives, and HR staff to ensure consistent, practical, and legally compliant HR support across the organization. Key Responsibilities include: <ul><li>Leads the HR function, ensuring programs, policies, and practices align with operational requirements and business objectives.</li><li>Act as a trusted advisor to executives, operational leaders, project teams, and key stakeholders.</li><li>Provide practical and timely HR guidance in a fast-paced, client-driven environment.</li><li>Support workforce planning, organizational changes, performance management, employee relations matters, and complex people decisions.</li><li>Provide leadership and guidance within a complex unionized environment.</li><li>Interpret collective agreements and advise on grievances, discipline, labour relations strategy, and workforce deployment.</li><li>Maintain a strong understanding of industrial operations and project-based workforce requirements.</li><li>Lead workplace investigations involving harassment, discrimination, policy violations, conduct concerns, and other employee relations issues.</li><li>Coach leaders on performance management, conflict resolution, documentation, corrective action, and difficult conversations.</li><li>Ensure compliance with Canadian employment standards, labour legislation, human rights legislation, privacy requirements, occupational health and safety obligations, and company policies.</li><li>Provide guidance, prioritization, mentorship, and professional development support.</li><li>Strengthen HR capabilities, service delivery, and process consistency across the business.</li><li>Foster a collaborative, responsive, and solutions-focused HR culture.</li><li>Partner with Talent Acquisition and operations leaders to support high-volume staffing requirements across projects, shutdowns, maintenance work, and client-driven demand.</li><li>Provide oversight of recruitment, onboarding, retention, and workforce planning initiatives.</li><li>Identify opportunities to improve efficiency across a complex multi-site organization.</li></ul>Working Conditions<ul><li>Office-based role with regular interaction with operational leaders and project teams.</li><li>Regular travel throughout Canada to support business operations, workforce initiatives, investigations, and site visits.</li><li>Exposure to industrial, field, yard, and shop environments as required.</li></ul>Our client offers the opportunity to play a critical leadership role in a growing and highly respected industrial services organization. This position provides broad HR accountability, significant executive exposure, and the ability to directly influence business performance, workforce strategy, and organizational culture across Canada. Apply today!
2026-07-09T00:00:00Z

Human Resources (HR) Manager

North York, ON
onsite
Permanent
100000 - 120000 CAD / Yearly
Are you a strategic HR leader who enjoys balancing people, compliance, and business partnership? We're partnering with a well-established manufacturing organization to identify an experienced Human Resources Manager who thrives in a fast-paced, operational environment and is passionate about building strong workplace culture while supporting business growth.This is a highly visible leadership role, partnering closely with site leadership to drive employee engagement, performance, compliance, and organizational effectiveness.What You'll Be Doing<ul><li>Partner with department leaders to align HR initiatives with business objectives.</li><li>Provide strategic guidance and coaching on employee relations, performance management, and leadership development.</li><li>Lead investigations and ensure employee relations matters are handled fairly, consistently, and in a timely manner.</li><li>Oversee HR compliance with federal and provincial employment legislation and represent the organization when required.</li><li>Develop, maintain, and continuously improve HR policies, procedures, and best practices.</li><li>Manage external HR audits and ensure ongoing compliance.</li><li>Analyze employee feedback, including exit interviews and engagement surveys, and recommend actionable improvements.</li><li>Lead annual performance review, compensation, bonus, and KPI programs.</li><li>Support compensation planning and organizational talent initiatives.</li><li>Partner with Health & Safety leadership on complex workplace injury and Workers' Compensation matters.</li><li>Lead and mentor the site's HR Generalists while fostering a collaborative, high-performing HR team.</li><li>Represent HR during site meetings, leadership discussions, and employee engagement initiatives.</li><li>Champion a positive workplace culture while supporting continuous improvement across the organization.</li><li>Ensure compliance with all Health & Safety, Quality, Food Safety, GMP, and Integrated Management System requirements.</li></ul>
2026-07-08T00:00:00Z

Legal Assistant

Calgary, AB
onsite
Permanent
55000 - 65000 CAD / Yearly
We are supporting a boutique firm with offices in Calgary and Vancouver that practices in corporate, commercial, immigration, employment and litigation law. They are a team of 15-20 located in the heart of Calgary’s business community. As a firm they take pride in their ability to serve businesses, families and individuals with diligence and professionalism. They value an entrepreneurial mindset, a diverse and inclusive team, and creating a culture where employees feel supported and empowered. About the Position:We are currently seeking an experienced Legal Assistant to join their Calgary office to work in the area of Business Law (corporate and commercial), and other areas as may be required. This position will appeal to candidates with 3+ years of experience who enjoy continuous learning and being productive in a collaborative, fast-paced environment. As the Legal Assistant you will provide administrative and legal support to the firm’s lawyers by preparing legal documents, conducting research, organizing files, managing schedules, and maintaining communication with clients. This role is crucial in ensuring effectiveness of legal services within the firm and requires strong organizational skills and attention to detail. Key Responsibilities:<ul><li>Assisting lawyers and paralegals involved in Business Law (corporate and commercial) and other practice areas.</li><li>Managing files including searches, conflicts, retainers, opening, organizing, maintaining, billing and closing.</li><li>Preparing closing books and assisting with organizing and updating corporate records.</li><li>Drafting, formatting and revising email and letter correspondence, memos, agreements and other documents.</li><li>Conducting searches for due diligence and other purposes.</li><li>Submitting documents for registration at Land Titles, Personal Property Registry and other registries.</li><li>Drafting and revising documents, checklists and organizing materials for meetings, transactions, closings.</li><li>Administration of time entry and billing of client files.</li><li>Coordinating meetings in person and by video and teleconference and assisting with preparation for meetings.</li><li>Performing other legal and administrative tasks assigned from time to time.</li></ul>
2026-07-07T00:00:00Z

Mailroom Assistant

Toronto, ON
onsite
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a dependable Mailroom Assistant to support daily document handling and front-desk related operations for a Financial Services organization in Toronto, Ontario. This Long-term Contract position is ideal for someone who works accurately, manages administrative tasks efficiently, and is comfortable in a fast-paced office setting. The successful candidate will help maintain smooth mail distribution, data processing, and general reception support while contributing to an organized workplace. Responsibilities: • Receive, sort, and distribute incoming mail, courier packages, and internal documents in a timely manner. • Prepare outgoing correspondence and shipments, ensuring items are labelled, packaged, and routed correctly. • Enter alphanumeric information into internal systems with a high level of accuracy and attention to detail. • Provide administrative support at the front desk, including directing visitors and responding to routine inquiries. • Use Microsoft Word and Excel to update records, prepare basic documents, and track daily activities. • Maintain organized filing systems and ensure mailroom and reception areas remain orderly and well maintained. • Coordinate with internal departments to deliver documents and support day-to-day office communication.
2026-07-02T00:00:00Z

Mailroom Assistant

Thornhill, ON
onsite
Contract / Temporary
20 - 23 CAD / Hourly
We are looking for a dependable Mailroom Assistant to provide part-time office support in Markham, Ontario. This Long-term Contract opportunity is suited to someone who can work independently, manage light but important on-site tasks, and help keep daily office operations running smoothly. The role begins with on-site onboarding and training support, with ongoing visits scheduled based on business needs. Responsibilities: • Manage incoming mail by receiving, organizing, and delivering items to the appropriate areas within the office. • Prepare outbound packages, courier materials, and mail shipments, ensuring items are processed accurately and sent on time. • Attend the office on a periodic basis to provide in-person support, including scheduled monthly visits and additional site attendance when required. • Respond to routine workplace issues such as basic printer troubleshooting and coordination of technical support requests. • Act as a point of contact for facility-related matters by arranging cleaning services, submitting maintenance requests, and communicating with building management. • Help maintain an orderly and functional office by identifying supply or equipment needs and arranging replacements when necessary. • Provide general administrative and operational assistance to support day-to-day office activities. • Assist with office setup and ongoing coordination needs related to the current workplace environment when requested.
2026-07-09T00:00:00Z

Office Assistant

North York, ON
onsite
Permanent
60000 - 65000 CAD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for a growing manufacturing company in Concord, Ontario. This position is well suited to someone who enjoys keeping an office organized, assisting internal teams, and delivering a positive experience to customers and visitors. The successful candidate will play an important role in maintaining efficient workflows, accurate documentation, and responsive front-office support. Responsibilities: • Provide day-to-day administrative assistance to leadership and staff across multiple departments to help keep operations running smoothly. • Manage front-desk activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Maintain office records, prepare documents, and complete data entry tasks with a high level of accuracy and attention to detail. • Order and organize office supplies while ensuring shared workspaces and administrative resources remain well maintained. • Support billing activities by assisting with invoicing and helping with accounts payable and accounts receivable administration. • Deliver customer service support by responding to routine requests and coordinating follow-up with internal teams as needed. • Handle photocopying, scanning, filing, and other general office tasks to support efficient document management. • Protect sensitive business information by maintaining confidential files and following established administrative procedures.
2026-06-12T00:00:00Z

Sr Executive Assistant

Edmonton, AB
onsite
Permanent
80000 - 90000 CAD / Yearly
Robert Half is searching for a Senior Executive with strong leadership and project management capabilities to work with an exceptional client, based in the Edmonton area. This position combines executive-level coordination with operational leadership, ensuring meetings, facilities, vendor relationships, and administrative processes run smoothly. The successful candidate will bring strong judgement, discretion, and organizational skills to support executives, the Board of Directors, and cross-functional teams in a fast-paced corporate environment. Responsibilities:<ul><li>Lead, coach, and develop the office administrative team through performance management, daily direction, and ongoing skill development.</li><li>Oversee day-to-day office operations including reception, mail services, supplies, catering, and general workplace services.</li><li>Manage departmental budgeting and forecasting, ensuring alignment with business priorities.</li><li>Coordinate team workflows to maintain service excellence and operational efficiency.</li><li>Build strong cross-functional relationships to support seamless internal service delivery.</li><li>Provide confidential, high-level administrative support to the Executive Team and Board of Directors.</li><li>Manage complex calendars, meetings, travel logistics, and executive priorities.</li><li>Plan and execute Board and Executive meetings, including agenda development, preparation of materials, and follow-up actions.</li><li>Prepare professional correspondence, reports, and meeting packages.</li><li>Process expense reporting and reimbursements for senior leadership and Board members.</li><li>Oversee vendor relationships, including facilities, maintenance, and office service providers.</li><li>Manage workplace logistics such as office furnishings, equipment, and service contracts.</li><li>Administer corporate programs (e.g., recognition, sponsorship assets, or similar corporate initiatives).</li><li>Maintain and track contracts using a contract management system.</li><li>Provide back-up administrative support compliance-related documentation as needed.</li><li>Lead special projects and cross-functional initiatives.</li><li>Identify and implement process improvements to enhance efficiency, service quality, and internal client experience.</li><li>Promote a culture of innovation, collaboration, and service excellence.</li><li>Support organizational safety initiatives and compliance requirements.</li></ul>
2026-07-09T00:00:00Z

Accounting Assistant

Ottawa, ON
onsite
Contract / Temporary
22.1635 - 25.663 CAD / Hourly
We are looking for an Accounting Assistant to support the day-to-day financial operations of a not-for-profit organization in Ottawa, Ontario. This Long-term Contract position is ideal for someone who brings strong attention to detail, sound accounting knowledge, and hands-on experience working with Sage 50 and Bamboo. The successful candidate will help maintain accurate records, process financial transactions efficiently, and contribute to the smooth administration of accounting activities. Responsibilities: • Review incoming invoices for accuracy, completeness, and proper supporting documentation before processing • Enter payable transactions into the accounting system and assign the correct general ledger coding • Prepare and record bank deposits while ensuring all receipts are documented appropriately • Maintain organized financial files and ensure accounting records are kept up to date and accessible • Reconcile corporate credit card activity and investigate discrepancies in a timely manner • Perform regular bank account reconciliations to confirm balances and resolve outstanding items • Prepare and submit pension contribution information in accordance with reporting deadlines • Assist with accounts payable administration and payment processing to support timely vendor remittance
2026-06-24T00:00:00Z

Accounting Assistant

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an Accounting Assistant to join a real estate and property organization in Calgary, Alberta on a contract basis. This role supports day-to-day accounting operations with a focus on accounts payable, accounts receivable, reconciliations, billing, and month-end activities. The successful candidate will be comfortable working independently while maintaining accurate financial records in a fast-paced environment. Responsibilities:• Manage the full accounts payable cycle, including invoice processing, coding, batching, and payment preparation.• Support accounts receivable by preparing invoices, applying payments, and following up on outstanding balances.• Post journal entries and maintain the general ledger.• Perform bank, credit card, and account reconciliations, resolving discrepancies as needed.• Support billing activities and respond to internal and customer inquiries.• Assist with month-end close by preparing schedules and reconciling accounts.• Contribute to account clean-up projects and other bookkeeping tasks.• Use accounting systems and Excel, including PivotTables and VLOOKUP, to manage financial data and reporting.
2026-07-10T00:00:00Z

Accounting Assistant

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an Accounting Assistant to join a non-profit organization in Calgary, Alberta on a long-term contract basis. This role supports day-to-day accounting operations with a focus on accounts payable, expense processing, reconciliations, and administrative support. The successful candidate will be comfortable with technology, quick to learn, and able to manage high-volume transactions with accuracy. Responsibilities:• Enter supplier invoices, complete coding, and verify supporting documentation.• Review accounts payable records to ensure accuracy and completeness.• Support the Senior Accountant with daily accounting activities and finance workflows.• Process expense claims, verify receipts, and prepare reimbursement documentation.• Reconcile vendor statements and investigate discrepancies.• Assist with account reconciliations and maintain organized financial records.• Support payment processing activities, including cheque runs and electronic transfers.• Assist with seasonal registration and renewal activities after training.• Use Microsoft Office 365 tools, including Excel, Outlook, SharePoint, and OneDrive, to manage financial information and documentation.
2026-07-07T00:00:00Z

HR and Administrative Generalist

North York, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
Robert Half Canada is seeking an organized and service-oriented HR and Administrative Generalist to support a broad range of human resources and administrative functions for a client organization in North York. This position plays an important role in day-to-day back-office operations and serves as a key point of contact for employees, visitors, and external callers.The successful candidate will help ensure smooth office operations, deliver strong internal customer service, and support HR processes, employee experience, and administrative activities across the organization. Key Responsibilities Human Resources<ul><li>Support the recruitment and hiring process, including candidate sourcing, screening, interview coordination, and hiring recommendations.</li><li>Assist with onboarding and offboarding processes to help create a positive employee experience.</li><li>Coordinate and support employee training and development initiatives.</li><li>Provide day-to-day guidance to employees and managers on HR policies, procedures, and practices.</li><li>Partner with internal and external stakeholders to support programs and initiatives that contribute to a respectful and inclusive workplace culture.</li><li>Assist with performance management processes, including goal setting, reviews, feedback, and appraisal administration.</li><li>Maintain accurate and confidential employee records in compliance with applicable employment legislation and company policies.</li><li>Support employee engagement programs and initiatives.</li><li>Participate in HR projects and other related duties as assigned.</li></ul> Administration, Customer Service, and Communication<ul><li>Perform daily administrative duties, including recordkeeping, office coordination, and operational support.</li><li>Help maintain efficient back-office operations and ensure consistency with established procedures.</li><li>Receive, sort, and distribute incoming mail, courier packages, and deliveries.</li><li>Monitor office supply inventory and place orders as needed.</li><li>Communicate effectively with management and external service providers, including vendors, trades, and security contacts.</li><li>Coordinate office maintenance, equipment servicing, and vendor support as required.</li><li>Answer and direct incoming phone calls in a professional and courteous manner.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Handle sensitive and confidential information with discretion.</li><li>Provide administrative support to management and assist with special projects.</li></ul>
2026-07-09T00:00:00Z