Front Desk Coordinator Jobs

Receptionist

Langley, BC
onsite
Temporary
20 - 22 CAD / Hourly
We are looking for a detail-oriented Receptionist to join a construction and contractor environment in Langley, British Columbia on a part time contract basis. This position is fully on site and will serve as the first point of contact for visitors, deliveries, and incoming communications. The successful candidate will bring strong administrative judgment, a customer-focused approach, and the ability to keep front-office operations running smoothly in a busy workplace. Responsibilities:• Welcome visitors and direct them appropriately while maintaining a courteous and organized front-desk presence.• Receive and sign for incoming deliveries and ensure packages are routed to the correct internal contacts.• Manage a multi-line phone system by answering calls promptly, forwarding inquiries, and taking clear messages when needed.• Support day-to-day office coordination by monitoring shared communications through tools such as Microsoft Teams.• Prepare, enter, and update basic administrative information accurately using standard office software.• Assist with scheduling-related tasks and help keep calendars or appointments organized as requested.• Maintain orderly digital and physical filing systems to support efficient document retrieval.• Respond to routine email inquiries in a detail-oriented and timely manner.
2026-10-05T00:00:00Z

Receptionist

Surrey, BC
onsite
Temporary
20 - 21 CAD / Hourly
We are looking for a welcoming and highly organized Receptionist to support daily front-desk operations for a financial services office in Surrey, British Columbia. This short term Contract opportunity is well suited to someone who enjoys creating a positive first impression, managing multiple administrative tasks, and keeping office services running smoothly. The successful candidate will bring strong judgement, a service-minded approach, and the confidence to handle changing priorities effectively. Responsibilities:• Welcome employees, members, and guests at reception, provide assistance upon arrival, and help maintain a well-organized front-office experience.• Coordinate incoming and outgoing courier activity, record deliveries accurately, and ensure items reach the correct recipients on time.• Sort, distribute, and track regular mail and internal deliveries while maintaining clear logs for movement of materials.• Arrange catering for meetings and workplace events, including placing orders and assisting with food setup when required.• Monitor office supply levels, place replenishment orders, and help keep shared areas stocked and organized.• Prepare and issue security passes as needed, following office procedures for visitor and access support.• Assist with parking-related arrangements and respond to general administrative requests from the team.• Provide dependable reception coverage during scheduled hours as well as vacation or sick leave absences when needed.
2026-10-05T00:00:00Z

Receptionist

Vancouver, BC
onsite
Temporary
23.75 - 25 CAD / Hourly
We are looking for a Receptionist to join an engineering organization in Vancouver, British Columbia on a Contract basis. This fully onsite role will support front-desk operations while assisting with a range of administrative tasks that help the office run smoothly. The successful candidate will be comfortable managing a busy phone line, welcoming visitors, and providing dependable day-to-day support to the local administrative team. Responsibilities: • Welcome visitors, manage front-desk activity, and ensure a welcoming experience for everyone entering the office. • Handle a high volume of incoming calls through a multi-line phone system and direct inquiries to the appropriate contacts. • Coordinate meeting arrangements by scheduling boardrooms, preparing rooms, and assisting with visitor logistics. • Keep reception, kitchen, and common office areas tidy, organized, and ready for daily use. • Track office supply levels and arrange replenishment to maintain essential inventory. • Submit and follow up on building-related service requests to support a well-maintained workplace. • Provide administrative assistance such as preparing documents, updating records, and completing data entry tasks. • Support office processes by managing general email correspondence and helping the team stay organized through administrative follow-up.
2026-10-02T00:00:00Z

Receptionist

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented and approachable Receptionist to join their team in Calgary, Alberta. This role supports day-to-day reception operations by providing a professional and welcoming first point of contact for visitors, employees, and vendors while maintaining an organized and efficient front desk. The ideal candidate is customer-focused, dependable, and confident in a workplace setting, with strong communication and organizational skills. Responsibilities:<ul><li>Greet and assist visitors, employees, and service providers in a professional and welcoming manner.</li><li>Manage front desk operations, identify visitor needs, and direct them to the appropriate contact.</li><li>Answer and route incoming calls using a multi-line phone system efficiently and professionally.</li><li>Perform routine administrative duties, including appointment scheduling, record maintenance, and data entry.</li><li>Monitor the reception area and ensure visitor access procedures are followed.</li><li>Manage email communications, relay messages, and coordinate front desk activities.</li><li>Collaborate with supervisors and team members to support smooth daily operations.</li></ul>
2026-09-25T00:00:00Z

Office and Finance Coordinator

Lower Mainland, BC
onsite
Permanent
50000 - 65000 CAD / Yearly
We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting. Responsibilities: • Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities.• Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible.• Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism.• Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities.• Maintain orderly office systems, records, and workflows to support efficient operations across the organization.• Prepare client billing for engineering work and help ensure invoices are issued accurately and on time.• Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items.• Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks.• Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
2026-09-29T00:00:00Z

Medical Receptionist

Edmonton, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking a detail-oriented Medical Receptionist in Edmonton, Alberta on a Contract basis. This role supports a busy hearing clinic by welcoming clients, coordinating appointments, and handling day-to-day administrative tasks. The successful candidate will bring strong communication skills, sound judgement, and the ability to manage competing priorities while providing friendly, efficient service. This is a one-month contract with potential for extension. Responsibilities:• Welcome clients, provide front-desk support, and create a positive first impression.• Manage appointment schedules, confirm visits, and adjust calendars as needed.• Maintain accurate and organized client records.• Answer incoming calls and communicate with clients professionally.• Provide general administrative support, including document handling, reporting, and office coordination.• Use scheduling and Microsoft systems, including Outlook, Excel, and SharePoint.• Assist with training and clinic coverage across Edmonton locations as required.• Maintain a clean, organized, and welcoming front-office environment.
2026-10-05T00:00:00Z

Receptionist & Office Assistant

Toronto, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-09-11T00:00:00Z

7 results for Front Desk Coordinator jobs