8 results for Front Desk Coordinator jobs

Front Desk Coordinator

Etobicoke, ON
onsite
Temporary
23.75 - 25 CAD / Hourly
We are looking for a Front Desk Coordinator to join a busy healthcare environment on a contract basis. This role is ideal for someone who enjoys creating a positive first impression, keeping administrative processes organized, and supporting patients through each stage of their clinic experience. The successful candidate will manage front reception activities, coordinate appointments and referrals, and maintain accurate records while working closely with clinical and administrative teams. Responsibilities: • Welcome patients, visitors, and medical professionals with a courteous and attentive approach while ensuring they are guided to the correct clinic area or contact person. • Handle patient intake by collecting and confirming demographic details, health coverage information, insurance data, and other required documentation. • Answer front desk and telephone inquiries, provide clear information within scope, relay messages promptly, and direct complex concerns to the appropriate team member. • Review incoming referrals for accuracy and completeness, then follow up with physicians, healthcare providers, or patients to obtain any missing details. • Maintain electronic patient files by updating charts, entering appointment and clinical information, and organizing scanned or uploaded documents, reports, and test results. • Coordinate bookings by arranging, confirming, adjusting, or cancelling appointments, referrals, consultations, and diagnostic services as needed. • Communicate schedule changes, patient movements, and service updates to healthcare providers, internal departments, and external partners in a timely manner. • Support patients with access to virtual care tools and arrange interpretation services when required to help ensure a smooth care experience. • Contribute to clinic administration by processing mail, filing records, tracking service data, preparing reports, and assisting with billing, receivables, and other shared office duties. • Follow privacy, health and safety, and organizational standards at all times while supporting accurate documentation and quality improvement efforts.
2026-08-21T00:00:00Z

Front Desk Coordinator

Oakville, ON
onsite
Temporary
23.75 - 25 CAD / Hourly
We are looking for a Front Desk Coordinator to join our team in Oakville, Ontario on a Contract basis. This role is ideal for someone who enjoys creating a positive first impression while keeping front-office operations organized and efficient in a healthcare setting. The successful candidate will support patient intake, appointment coordination, documentation management, and day-to-day administrative activities with accuracy and professionalism. Responsibilities: • Welcome patients, visitors, and clinical partners warmly and ensure they are guided to the appropriate service area or team member. • Manage front-desk interactions by answering inquiries, handling incoming calls, and passing along urgent messages in a timely and accurate manner. • Complete patient registration by confirming demographic details, health coverage information, insurance data, and other required records. • Review incoming referrals for accuracy, follow up on incomplete submissions, and update electronic patient files with current information. • Book, confirm, adjust, and cancel appointments while coordinating related consultations, diagnostic services, and interpreter support when needed. • Prepare, scan, upload, copy, and organize patient forms, reports, and clinical documentation to maintain complete and accessible records. • Maintain accurate data in electronic systems, including appointment information, patient updates, discharge records, and operational tracking details. • Work closely with internal teams, physician offices, and external healthcare providers to support smooth scheduling and communication across services. • Protect confidential information, follow privacy and workplace safety requirements, and assist with additional administrative tasks such as billing support and receivables processing.
2026-08-21T00:00:00Z

Office Services Coordinator

Toronto, ON
onsite
Temporary
20.9 - 24.2 CAD / Hourly
We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly. Responsibilities: • Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately. • Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service. • Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management. • Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization. • Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day. • Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment. • Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations. • Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
2026-08-04T00:00:00Z

Receptionist

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Receptionist to join their team in Calgary, Alberta. This role supports a welcoming, organized, and secure office environment by serving as the first point of contact for visitors, couriers, and incoming communications. The ideal candidate will provide reliable administrative support across mail handling, meeting coordination, supplies, and general office services.Responsibilities:<ul><li>Welcome and direct guests and vendors; notify employees of visitor arrivals.</li><li>Manage visitor access, passes, keys, and entry cards according to company procedures.</li><li>Maintain clean, stocked, and organized shared office spaces.</li><li>Process and distribute mail, packages, and deliveries; coordinate courier services.</li><li>Assist with travel bookings, office supply orders, and general administrative tasks.</li><li>Coordinate meeting rooms, setups, refreshments, catering, and office events.</li><li>Support document handling and basic invoice-related tasks.</li><li>Receive weekly food deliveries and maintain shared refrigerator areas.</li></ul>
2026-08-21T00:00:00Z

Receptionist

Edmonton, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced and service-oriented Receptionist to join their team in Edmonton, Alberta. This role supports front-desk operations and daily administrative activities by providing professional and welcoming service to visitors, callers, and internal teams. The ideal candidate is proactive, organized, and an effective communicator who can provide reliable front-desk coverage and keep day-to-day office activities running smoothly.Responsibilities:<ul><li>Greet visitors, manage reception, and provide professional customer service.</li><li>Operate multi-line phone systems, direct calls, and relay messages accurately.</li><li>Schedule appointments and maintain organized, up-to-date calendars.</li><li>Manage email correspondence and provide clear, professional responses.</li><li>Perform accurate data entry and maintain organized administrative records and files.</li><li>Provide daily administrative support using Microsoft Word, Excel, and Outlook.</li><li>Proactively address front-desk needs and support efficient office operations.</li></ul>
2026-08-12T00:00:00Z

Operations/Office Coordinator

Edmonton, AB
onsite
Permanent
75000 - 85000 CAD / Yearly
Our client is expanding their project operations across Western Canada and is seeking a highly organized and adaptable Office/Operations Coordinator to establish their branch in Edmonton. This is an excellent opportunity for an administrative professional who enjoys variety in their work and thrives in a fast-paced environment where they can support multiple business functions, including human resources, logistics, and inventory coordination. They are looking for a versatile, hands-on professional who will be responsible for supporting employee onboarding, recruitment activities, travel logistics, and inventory management. The successful candidate will be a proactive problem solver with strong organizational skills and the ability to manage competing priorities while maintaining a high level of accuracy and professionalism. The key responsibilities include: Human Resources & Employee Support<ul><li>Assist with new employee onboarding and orientation activities.</li><li>Support recruitment and hiring processes, including administrative coordination.</li><li>Maintain accurate employee records and documentation.</li><li>Provide assistance and support to injured employees requiring transportation or departure from project sites.</li></ul>Logistics Coordination<ul><li>Arrange and coordinate transportation for employees traveling to and from project locations.</li><li>Communicate travel schedules and logistical updates to employees and operational teams.</li><li>Collaborate with internal stakeholders to ensure efficient workforce mobilization.</li></ul>Inventory & Office Administration<ul><li>Maintain accurate inventories of personal protective equipment (PPE) and drilling-related supplies.</li><li>Monitor inventory levels and coordinate replenishment as required.</li><li>Support general office administration and reporting activities.</li><li>Assist in ensuring efficient communication and collaboration between field operations and head office personnel.</li></ul>This is a permanent, full-time opportunity that offers flexible work hours and work location. If you are an organized and service-oriented professional who enjoys supporting people, coordinating logistics, and keeping operations running smoothly, we would welcome the opportunity to speak with you. Please submit your resume for confidential consideration. Only candidates selected for interviews will be contacted.
2026-08-21T00:00:00Z

Office and Finance Coordinator

Surrey, BC
onsite
Permanent
50000 - 65000 CAD / Yearly
We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting. Responsibilities: • Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities. • Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible. • Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism. • Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities. • Maintain orderly office systems, records, and workflows to support efficient operations across the organization. • Prepare client billing for engineering work and help ensure invoices are issued accurately and on time. • Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items. • Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks. • Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
2026-08-05T00:00:00Z

Help Desk Manager

Whitby, ON
onsite
Temporary
50 - 65 CAD / Hourly
We are looking for an experienced Help Desk Manager to lead user support and service delivery efforts for a non-profit organization in Whitby, Ontario. This Long-term Contract opportunity is ideal for a service-focused leader who can strengthen help desk performance, support technology adoption, and build strong relationships with both technical teams and business stakeholders. The successful candidate will help improve IT service practices, guide end users through change, and enhance the overall support experience across the organization. Responsibilities: • Direct organization-wide support and service desk initiatives that improve the quality and consistency of end-user assistance. • Work closely with IT leaders, supervisors, and business teams to coordinate technology-related changes and ensure users are well supported throughout implementation. • Serve as a key point of contact between technical teams, procurement, project stakeholders, and employees to align support needs with business priorities. • Lead user adoption efforts for Microsoft Teams telephony and other communication tools through clear planning, engagement, and follow-up. • Create and deliver communication, training, and change enablement activities that help employees adapt to new technologies successfully. • Facilitate meetings with stakeholders to collect business needs, share progress updates, and turn operational requirements into practical action plans. • Support device refresh and lifecycle planning for end-user hardware, ensuring equipment strategies meet organizational needs. • Partner with procurement and project teams to assess hardware, services, and technology solutions that support service delivery goals. • Identify opportunities to enhance help desk operations and IT service management processes by monitoring performance and recommending practical improvements. • Build relationships with onsite users and departmental leaders to uncover service gaps, improve user experience, and advance service management maturity.
2026-08-21T00:00:00Z