We are looking for an organized and proactive Administrative Coordinator to join our team on a long-term contract basis in Toronto, Ontario. This role offers an exciting opportunity to support daily operations and ensure smooth administrative processes within a dynamic environment. The ideal candidate will excel in managing multiple tasks, maintaining attention to detail, and delivering exceptional service. Responsibilities: • Coordinate and manage courier services to ensure timely deliveries. • Arrange travel plans, including booking flights, accommodations, and transportation for team members. • Schedule and organize meetings by managing calendars and preparing meeting materials. • Monitor and replenish office supplies to maintain a well-equipped workspace. • Oversee the stocking and upkeep of the kitchen, ensuring cleanliness and availability of essentials. • Welcome and assist guests, providing a detail-oriented and friendly first impression. • Handle correspondence and communications effectively, ensuring timely responses. • Support C-suite executives with administrative tasks, including data entry and document preparation. • Utilize Microsoft Office Suite tools to create reports, presentations, and spreadsheets. • Maintain accurate records and manage data within internal systems.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Strong organizational and time management skills to handle multiple tasks efficiently. • Experience in providing administrative support to executives or teams. • Excellent communication skills, both written and verbal. • Ability to manage correspondence and maintain attentive interactions with clients and guests. • Attention to detail and accuracy in data entry and record-keeping. • Familiarity with management systems and tools. • Customer service skills to deliver a positive experience for visitors and team members.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.

Toronto, ON
onsite
Temporary
23.75 - 27.5 CAD / Hourly
We are looking for an organized and proactive Administrative Coordinator to join our team on a long-term contract basis in Toronto, Ontario. This role offers an exciting opportunity to support daily operations and ensure smooth administrative processes within a dynamic environment. The ideal candidate will excel in managing multiple tasks, maintaining attention to detail, and delivering exceptional service. Responsibilities: • Coordinate and manage courier services to ensure timely deliveries. • Arrange travel plans, including booking flights, accommodations, and transportation for team members. • Schedule and organize meetings by managing calendars and preparing meeting materials. • Monitor and replenish office supplies to maintain a well-equipped workspace. • Oversee the stocking and upkeep of the kitchen, ensuring cleanliness and availability of essentials. • Welcome and assist guests, providing a detail-oriented and friendly first impression. • Handle correspondence and communications effectively, ensuring timely responses. • Support C-suite executives with administrative tasks, including data entry and document preparation. • Utilize Microsoft Office Suite tools to create reports, presentations, and spreadsheets. • Maintain accurate records and manage data within internal systems.
2026-03-05T00:00:00Z