10 results for Coordinator jobs

Administrative Coordinator

Surrey, BC
onsite
Contract / Temporary
24 - 26 CAD / Hourly
We are looking for an organized Administrative Coordinator to join a construction and contractor business in Surrey, British Columbia on a Long-term Contract. This position will support day-to-day workforce coordination, employee administration, and office operations in a fast-paced setting with many changing priorities. The successful candidate will play a key role in scheduling personnel, assisting with hiring and onboarding, and maintaining accurate records that support payroll, compliance, and smooth business operations. Responsibilities:• Build and manage monthly crew and staff schedules, ensuring coverage and adjusting plans when operational needs change.• Coordinate rotations, shift assignments, training placements, and backup coverage while responding quickly to absences and last-minute staffing updates.• Track applications, maintain recruitment records, and support the hiring process from initial review through onboarding for employees and contractors.• Keep personnel files current and complete, ensuring documentation is organized and aligned with company standards.• Respond to employee questions related to scheduling, payroll matters, training options, workplace policies, and general employment concerns.• Assist with payroll administration by maintaining accurate scheduling information, reviewing expense submissions, and preparing contractor invoices for internal approval.• Produce and update administrative documents such as forms, checklists, procedures, and templates to support daily operations.• Maintain orderly digital and physical filing systems, oversee uniform ordering and distribution, and carry out general office coordination duties as needed.
2026-06-23T00:00:00Z

Administrative Coordinator

Winnipeg, MB
onsite
Permanent
50000 - 65000 CAD / Yearly
Our client is a well-established not-for-profit organization dedicated to supporting individuals and families through advocacy, assistance programs, community outreach, and educational initiatives. They are seeking a Service and Program Coordinator to provide client support, manage assistance programs, coordinate outreach activities, and contribute to the delivery of impactful community services. Responsibilities:Provide advocacy and support services to clients by assisting with applications for benefits, services, funding programs, and other available resources.Manage and monitor client cases from initial intake through resolution, ensuring timely follow-up, documentation, and communication with all stakeholders.Prepare reports and maintain statistical information related to service delivery, program outcomes, and client support activities.Review applications for financial assistance programs and provide recommendations based on established guidelines and eligibility criteria.Collaborate with external agencies, community organizations, healthcare providers, and government representatives to coordinate referrals and access to services.Serve as a key point of contact for housing support inquiries, emergency assistance requests, and other client service needs.Maintain accurate records and utilize internal databases and technology platforms to support service delivery and reporting requirements.Participate in ongoing professional development to remain informed of program changes, legislation updates, and best practices within the sector.Coordinate awareness campaigns, educational initiatives, presentations, and workshops for community partners, stakeholders, and members.Review funding requests and program expenditure applications, providing recommendations in accordance with organizational policies.Process program-related orders, invoices, payments, and financial documentation while ensuring accuracy and compliance with internal procedures.Respond to inquiries from clients, community partners, and stakeholders regarding programs, services, and available resources.Develop and facilitate outreach activities, seminars, and information sessions to increase awareness of organizational services and community supports.Build and maintain relationships with community organizations and service providers to expand support networks and identify partnership opportunities.Research emerging trends, policies, and issues affecting clients and communities to support advocacy efforts and program development.Identify opportunities for new initiatives, partnerships, and client-focused programming that align with the organization's mission and strategic objectives.Prepare presentations and recommendations for management regarding program enhancements and community engagement opportunities.Ensure all client information is handled with strict confidentiality and in accordance with applicable privacy legislation, policies, and procedures.Maintain compliance with organizational security requirements and information management standards.
2026-06-19T00:00:00Z

Scheduling Coordinator

North York, ON
remote
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a Scheduling Coordinator to help manage workforce coverage across residential programs in North York, Ontario. This contract opportunity is ideal for someone who thrives in a busy healthcare environment and can keep scheduling information accurate, organized, and up to date. The successful candidate will work closely with supervisors to support staffing needs across multiple sites while maintaining clear communication and strong attention to detail. Responsibilities:• Build and maintain employee schedules in Excel, ensuring information remains accurate and current across assigned programs.• Coordinate with program leaders to confirm staffing requirements and arrange appropriate coverage at multiple locations.• Oversee scheduling activities for a large agency workforce of roughly 100 staff members.• Review staffing plans regularly and make timely adjustments to respond to operational changes and coverage gaps.• Communicate schedule updates clearly with supervisors and other stakeholders to support smooth daily operations.• Track scheduling details carefully and organize workforce data to support consistent administrative processes.• Work independently in a fast-paced setting while balancing multiple priorities and deadlines.
2026-06-26T00:00:00Z

Event Coordinator

Toronto, ON
onsite
Permanent
60000 - 85000 CAD / Yearly
Robert Half Canada is seeking a motivated and detail-oriented Event Coordinator on behalf of a respected firm in the legal sector. This is an excellent opportunity for a proactive professional with strong organizational skills who enjoys managing various events and activities. Key Responsibilities:<ul><li>Plan, coordinate, and execute a wide range of internal and external events, including seminars, conferences, and company gatherings</li><li>Liaise with vendors, venues, and suppliers to ensure seamless event logistics</li><li>Create and manage event project plans, budgets, and timelines</li><li>Support the marketing team with promotional materials and event communications</li><li>Handle event registration, guest lists, and attendee communications</li><li>Coordinate event set-up, audio-visual requirements, and on-site logistics</li><li>Maintain event records and provide post-event analysis and reporting</li><li>Collaborate with multiple departments to ensure alignment with organizational goals</li></ul>
2026-06-09T00:00:00Z

Recruitment Coordinator

Edmonton, AB
onsite
Permanent
60000 - 70000 CAD / Yearly
Our client, a well-established and growing organization in the construction and industrial sector, is seeking a Recruitment Coordinator to join their Human Resources team. This role is ideal for an organized, service-oriented professional who enjoys working in a fast-paced environment and takes pride in creating a positive candidate experience from first contact through onboarding. As the Recruitment Coordinator, you will play a key role in supporting field recruitment efforts, coordinating onboarding requirements, maintaining accurate recruitment records, and helping build strong talent pipelines for current and future hiring needs.This is an excellent opportunity for someone looking to grow their career in recruitment and human resources while gaining exposure to a dynamic workforce environment. The key responsibilities include: Recruitment Coordination<ul><li>Coordinate the end-to-end recruitment process for field-based positions, including screening, interview scheduling, candidate communication, and interview facilitation.</li><li>Partner closely with the HR team to support hiring initiatives across field and office-based roles.</li><li>Review resumes and participate in candidate interviews to identify qualified talent.</li><li>Develop and maintain active talent pools for recurring and high-volume hiring needs.</li><li>Utilize multiple sourcing strategies, job boards, social media platforms, referrals, and networking opportunities to attract candidates.</li><li>Maintain regular communication with applicants, ensuring a professional and positive recruitment experience.</li><li>Track recruitment metrics and prepare weekly vacancy and recruitment activity reports for leadership.</li></ul>Onboarding & Pre-Employment Coordination<ul><li>Coordinate all pre-employment requirements, including background checks, SureHire testing, drug and alcohol screening, and skills assessments.</li><li>Conduct internal oral swab drug and alcohol testing in accordance with company procedures.</li><li>Prepare, distribute, track, and collect onboarding documentation before orientation.</li><li>Maintain accurate new hire tracking reports and onboarding records.</li><li>Prepare materials and administrative support for employee orientations.</li></ul>HR & Administrative Support<ul><li>Maintain accurate and organized candidate files, recruitment documentation, and interview records.</li><li>Ensure recruitment and onboarding documentation meets compliance and audit standards.</li><li>Support daily HR administrative functions and department organization.</li><li>Assist with employee engagement initiatives, HR programs, and continuous improvement projects.</li><li>Contribute to process enhancements that improve recruitment efficiency and candidate experience.</li></ul>This is a full-time, in office position that offers a comprehensive total rewards package. Apply today!
2026-06-26T00:00:00Z

IT Project Coordinator

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
We are seeking an IT Project Coordinator to support a high-impact virtual learning initiative for a post-secondary environment. This role will lead discovery, requirements definition, and RFP development for a virtual delivery studio and connected classroom technology solution.This position requires a strong hybrid skillset across project coordination, business analysis, and stakeholder engagement, as there is no dedicated Project Manager assigned. This is a full-time, 3-month contract, working 37.5 hours per week, with onsite presence required in Calgary. Key Responsibilities<ul><li>Lead workshops and stakeholder sessions to gather and document business and technical requirements</li><li>Translate business needs into clear functional and technical specifications</li><li>Act as project coordinator, managing timelines, deliverables, and status updates</li><li>Support development of RFP documentation (scope, evaluation criteria, vendor approach)</li><li>Collaborate with IT teams to ensure solutions are feasible, scalable, and aligned with standards</li><li>Review design plans and provide input on AV / classroom technology requirements</li><li>Conduct research on comparable virtual learning and AV delivery models</li><li>Ensure requirements traceability through solution design, procurement, and implementation</li><li>Identify risks, dependencies, and operational impacts (support, training, sustainment)</li></ul>
2026-06-08T00:00:00Z

Payroll Coordinator

Toronto, ON
onsite
Permanent
65000 - 75000 CAD / Yearly
We are looking for a detail-oriented Payroll Coordinator to support accurate and timely payroll operations for a service-based organization in Toronto, Ontario. This position plays an important role in maintaining employee pay records, administering payroll-related updates, and ensuring deductions and payments are processed correctly. The ideal candidate brings strong payroll knowledge, comfort working with accounting and payroll platforms, and the ability to manage confidential information with care. Responsibilities:• Administer end-to-end payroll activities, ensuring employees are paid correctly and on schedule.• Maintain and update payroll records, including earnings, deductions, benefits, and other employee data changes.• Review timesheet and attendance information through time-tracking systems to confirm accuracy before payroll processing.• Coordinate benefit-related payroll entries and verify that applicable remittances and deductions are handled properly.• Process payroll-related payments and support reconciliations to help maintain accurate financial records.• Prepare payroll reports and summaries using reporting tools to assist with analysis, audits, and internal review.• Work within platforms such as ADP Workforce Now and other accounting software to support efficient payroll administration.• Investigate payroll discrepancies and respond to questions from employees or internal stakeholders in a timely manner.• Assist with payroll system updates or process changes when required, including activities connected to platform or workflow adjustments.
2026-06-11T00:00:00Z

Front Desk Coordinator

Surrey, BC
onsite
Contract / Temporary
20 - 22 CAD / Hourly
We are looking for a Front Desk Coordinator to support a busy clinic in Abbotsford, British Columbia on a Contract basis. This role is ideal for someone who enjoys creating a welcoming client experience while keeping front desk and administrative activities running smoothly. The successful candidate will assist with appointment coordination, client intake support, and day-to-day clinic organization, with availability to work scheduled shifts on a part time basis. Responsibilities:• Welcome clients professionally, manage front desk interactions, and help maintain an efficient flow throughout the clinic.• Arrange, update, and confirm appointments while responding to scheduling changes in a timely manner.• Receive and process client payments with accuracy and attention to detail.• Review benefit information and confirm coverage eligibility before services are provided.• Maintain orderly records by filing documents, updating information, and supporting general document control tasks.• Guide clients to treatment areas and help prepare rooms between appointments to support a seamless visit experience.• Complete routine clinic upkeep such as laundry and other light operational duties required during the day.• Provide additional administrative support as needed, including phone coverage, data entry, and other reception-related tasks.
2026-06-26T00:00:00Z

Project Administrator

Ottawa, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
Robert Half is partnering with a well established organization that's looking to add a Project Administrator to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (75-80K)-Full benefits-3 weeks vacation-Free parking-Great team-Opportunity for advancement Responsibilities:• Coordinate daily administrative activities for roofing projects, ensuring records, schedules, and key updates are kept accurate and accessible.• Assemble and maintain project documentation such as contracts, work orders, submittals, permit records, and closeout packages.• Arrange crew assignments, subcontractor bookings, inspections, deliveries, and equipment rentals to support project timelines.• Monitor milestones, job progress, and permit status, and provide timely updates to project managers and internal stakeholders.• Act as a central point of communication among customers, field supervisors, vendors, and office teams to keep projects aligned.• Maintain detailed files for change orders, RFIs, insurance documents, warranty information, and compliance-related paperwork.• Support purchasing activities by tracking material orders and helping coordinate supplies required for roofing work and site safety.• Review invoices, code expenses, assist with billing administration, and help monitor project costs against approved budgets.• Assist & track required documentation from trades such as WSIB Certificates, Ministry of Labour form, valid insurance certificates and Health & Safety documents.• Update project management systems with scheduling details, notes, and financial information, and prepare reports on progress, labour hours, and outstanding issues.
2026-06-24T00:00:00Z

Project Manager

Toronto, ON
onsite
Contract / Temporary
65 - 75 CAD / Hourly
We are looking for an experienced Project Manager to lead complex initiatives in Toronto, Ontario. This Long-term Contract opportunity is ideal for a detail-oriented individual who can bring structure, alignment, and momentum to cross-functional delivery work while keeping stakeholders informed and engaged. The successful candidate will guide planning, governance, reporting, and execution activities, while helping teams manage priorities, readiness, and ongoing improvement across projects. Responsibilities: • Create and maintain detailed project plans, delivery schedules, status updates, action registers, and supporting documentation required to keep initiatives on track. • Bring together internal teams, business partners, shared service groups, and third-party vendors to enable coordinated and efficient execution of project activities. • Oversee project governance by organizing materials and preparing discussions for working sessions, steering committees, decision-making meetings, and formal reviews. • Monitor risks, issues, and dependencies proactively, recommending practical mitigation options, assigning ownership, and escalating concerns when needed. • Support portfolio-level planning by contributing to prioritization, resource coordination, and alignment across interconnected change initiatives. • Partner with business stakeholders to clarify requirements, define success metrics, assess operational impacts, and confirm readiness for implementation. • Contribute to change-related activities by supporting stakeholder communication, training efforts, adoption planning, and the transition into business-as-usual operations. • Track budgets, forecasts, and financial implications where applicable, and raise significant variances promptly to support informed decision-making. • Maintain complete and accurate project records to meet audit, compliance, operational readiness, and delivery assurance expectations. • Promote stronger delivery practices by applying lessons learned, refining controls, and encouraging consistency and collaboration across the project team.
2026-06-15T00:00:00Z