Coordinator Jobs

Administrative Coordinator

Edmonton, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Administrative Coordinator to join their team in Edmonton, Alberta. This role supports professional front-desk support, coordinating appointments, maintaining confidential information, and assisting with daily administrative operations. The ideal candidate is organized, adaptable, and professional, with strong administrative judgment, attention to detail, excellent communication skills, and the ability to manage competing priorities in a busy service environment.Responsibilities:<ul><li>Provide professional reception and administrative support, welcoming visitors, responding to inquiries, and directing individuals to appropriate services.</li><li>Coordinate appointments, manage calendars, and adjust schedules to support efficient daily operations.</li><li>Handle confidential medical, personal, and administrative information with discretion and accuracy.</li><li>Process administrative transactions, including missed-appointment charges, expense documentation, and procurement card reconciliation.</li><li>Provide front-desk and office coverage across multiple service areas based on operational needs.</li><li>Maintain accurate records by entering, updating, and retrieving information using administrative systems and databases.</li><li>Respond to multi-line telephone inquiries, provide clear information, and appropriately escalate sensitive or complex matters.</li><li>Support onboarding and administrative logistics, including access coordination and technology setup.</li><li>Learn and adapt quickly to new systems, procedures, and workflows while maintaining a high standard of accuracy and professionalism.</li></ul>
2026-10-01T00:00:00Z

Governance Coordinator

Edmonton, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Governance Coordinator to join their team in Edmonton, Alberta. This role supports governance and administrative activities by coordinating meetings, preparing documentation, tracking deadlines, and managing follow-up items. The ideal candidate is organized, detail-oriented, and demonstrates sound judgment, discretion, and strong communication skills when working with various stakeholders.Responsibilities:<ul><li>Coordinate logistics and administration for board and committee meetings, including scheduling, agendas, materials, and documentation.</li><li>Prepare accurate meeting minutes and maintain records of decisions, action items, and governance documentation.</li><li>Coordinate with internal stakeholders to collect reports and required information within established timelines.</li><li>Maintain governance calendars and support annual meeting schedules for multiple boards and committees.</li><li>Review documents for accuracy, completeness, formatting, and consistency before distribution.</li><li>Provide administrative support, including calendar coordination and expense processing.</li><li>Support in-person and virtual meetings, adapting to changing requirements and priorities.</li><li>Handle sensitive information with discretion and maintain a high level of confidentiality when working with senior leaders and board members.</li></ul>
2026-09-29T00:00:00Z

IT Project Coordinator

Calgary, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a proactive IT Project Coordinator to join their team in Calgary, Alberta. This role supports project delivery by coordinating schedules, communications, reporting, documentation, and key activities across business and technical stakeholders. The ideal candidate is organized, detail-oriented, and experienced in keeping projects on track, supporting governance, and preparing teams for key milestones.Responsibilities:<ul><li>Coordinate project schedules, deadlines, milestones, and deliverables to support timely project execution.</li><li>Organize meetings, prepare agendas, document decisions, and track follow-up actions.</li><li>Maintain accurate project documentation, records, repositories, and version control.</li><li>Coordinate communication and activities across business teams, IT stakeholders, vendors, and project partners.</li><li>Support project governance by preparing status updates, dashboards, reports, and escalating risks or issues.</li><li>Assist with change management, training coordination, communications, and user readiness activities.</li><li>Support data migration, defect tracking, user acceptance testing (UAT), and go-live readiness.</li><li>Track project and contractual deliverables to ensure documentation is complete, organized, and accessible.</li></ul>
2026-09-25T00:00:00Z

Human Resources (HR) Coordinator

Toronto, Ontario
onsite
Temporary
24.7 - 28.6 CAD / Hourly
We are looking for a Human Resources Coordinator to support day-to-day people operations for a downtown team in a permanent, on-site environment. This long-term contract opportunity is ideal for someone who is organized, service-oriented, and comfortable handling HR administration, onboarding, benefits coordination, and payroll-related tasks. The successful candidate will help create a smooth employee experience while maintaining accurate records and supporting key HR processes in Ontario. Responsibilities: • Coordinate onboarding activities for new hires, including documentation, orientation scheduling, and system set-up to ensure a positive start. • Maintain employee records and HR data with accuracy across internal systems and platforms used for payroll, benefits, and workforce administration. • Support payroll processing by gathering, reviewing, and submitting employee information in a timely and confidential manner. • Assist with benefits administration by responding to employee questions, updating enrolment details, and liaising with external providers when needed. • Provide day-to-day administrative support to the HR function, including preparing letters, tracking leave-related information, and managing routine follow-ups. • Work with recruitment tools and applicant tracking processes to help coordinate interviews, candidate communication, and hiring documentation. • Deliver training coordination support by organizing sessions, preparing materials, and tracking attendance or completion records. • Help manage HR system updates and process changes, including adjustments related to internal platforms when required.
2026-09-24T00:00:00Z

Marketing Coordinator

Edmonton, Alberta
remote
Temporary
27.7115 - 32.087 CAD / Hourly
About the OpportunityOur client, a well-established law firm, is seeking a Marketing Coordinator for a 3-month contract. The successful candidate will work closely with lawyers, practice groups, and internal committees to support marketing initiatives, business development activities, events, proposals, and communications. The ideal candidate is an excellent writer, highly organized, comfortable working with strong personalities, and able to quickly understand legal terminology and professional services environments. Key Responsibilities<ul><li>Draft, edit, and coordinate marketing and business development content for various practice areas</li><li>Support lawyers with marketing initiatives, client communications, thought leadership content, and promotional materials</li><li>Assist with the preparation of proposals, RFP responses, and business development submissions using established templates</li><li>Develop and refine copy for website content, campaigns, event promotions, and client-facing materials</li><li>Coordinate with lawyers and internal stakeholders to gather information and meet project deadlines</li><li>Support an ongoing website refresh and related digital marketing initiatives</li><li>Ensure all materials adhere to firm branding standards and guidelines</li><li>Partner with the Events Coordinator to support seminars, conferences, sponsorships, and client events</li><li>Collaborate with the firm's Graphic Designer to develop and update marketing collateral</li><li>Track multiple projects simultaneously and manage competing priorities across different practice groups and committees</li></ul>
2026-09-29T00:00:00Z

Benefits Coordinator

Concord, Ontario
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for a Benefits Coordinator to support benefits administration for a financial services environment in Concord, Ontario. This Long-term Contract position is well suited to someone who can manage employee benefit activities with accuracy, provide responsive support, and maintain organized records across multiple HR and payroll platforms. The successful candidate will help coordinate claims, coverage updates, and related administrative processes while working closely with internal teams and external providers. Responsibilities: • Administer day-to-day benefits activities, including enrolments, changes, terminations, and documentation updates. • Respond to employee and stakeholder inquiries regarding medical coverage, claims, eligibility, and benefit options in a timely manner. • Maintain accurate records within HR, payroll, and benefits systems such as ADP Workforce Now, Ceridian, and Dayforce. • Coordinate claim administration by reviewing submissions, tracking outstanding items, and following up with relevant contacts as needed. • Support planning and execution of benefits-related processes to ensure deadlines, compliance needs, and service expectations are met. • Prepare reports, reconcile benefits data, and identify discrepancies to help maintain data integrity across systems. • Work with vendors, carriers, and internal partners to resolve benefit issues and improve the employee support experience. • Assist with benefits administration activities connected to system or process updates when required.
2026-09-28T00:00:00Z

Office and Finance Coordinator

Lower Mainland, British Columbia
onsite
Permanent
50000 - 65000 CAD / Yearly
We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting. Responsibilities: • Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities.• Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible.• Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism.• Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities.• Maintain orderly office systems, records, and workflows to support efficient operations across the organization.• Prepare client billing for engineering work and help ensure invoices are issued accurately and on time.• Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items.• Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks.• Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
2026-09-29T00:00:00Z

Admin Coordinator / Executive Assistant

Toronto, Ontario
onsite
Permanent
70000 - 80000 CAD / Yearly
Job Title: Management AssistantSalary: $70-$80k Location: Toronto, Ontario Job Type: Full-time, Permanent Job Summary:Robert Half Canada is recruiting on behalf of our client, a global Asset Management firm for a Management Assistant opportunity in Toronto. This role is ideal for an organized and adaptable administrative professional who enjoys supporting office operations and senior team members in a fast-paced corporate environment. Key Responsibilities<ul><li>Coordinate meetings and events, including scheduling, preparing meeting materials, booking conference rooms, arranging catering, and ensuring meeting spaces are set up and equipped for a seamless experience.</li><li>Provide administrative support to leadership team members, assisting with document preparation, correspondence, reporting, special projects, and ad hoc administrative requests as needed.</li><li>Manage complex calendars and scheduling for senior leaders, coordinating internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring efficient time management.</li><li>Coordinate domestic and international travel arrangements, including flights, and accommodations ensuring compliance with company policies.</li><li>Prepare, reconcile, and maintain expense reports and corporate credit card records.</li><li>Maintain confidential records, files, and administrative documentation while exercising a high degree of professionalism, discretion, and attention to detail.</li><li>Serve as a key point for greeting visitors and external clients.</li></ul>
2026-09-25T00:00:00Z

Project Manager

Abbotsford, British Columbia
onsite
Permanent
110000 - 140000 CAD / Yearly
Our client is a well-established and growing organization providing specialized services and solutions to customers across Western Canada. They are seeking an experienced Project Manager to take ownership of projects from initial planning through to successful completion. This is an excellent opportunity for a hands-on project professional who enjoys a fast-paced environment and is skilled at coordinating customers, field teams, subcontractors, suppliers, and internal stakeholders while ensuring projects are delivered safely, on time, within budget, and to a high standard. Key Responsibilities <ul><li>Manage projects from initiation through completion, ensuring scope, schedule, budget, quality, and customer expectations are met.</li><li>Develop project plans, schedules, budgets, resource requirements, and execution strategies.</li><li>Coordinate with customers, subcontractors, suppliers, field teams, and internal departments throughout the project lifecycle.</li><li>Monitor project progress, identify risks or delays, and implement solutions to keep projects on track.</li><li>Review project requirements, drawings, specifications, contracts, and related documentation.</li><li>Manage project costs, forecasts, change orders, and financial reporting.</li><li>Coordinate procurement of materials, equipment, and subcontractor services as required.</li><li>Conduct project meetings and maintain clear communication with all stakeholders.</li><li>Ensure projects comply with company, safety, quality, and regulatory requirements.</li><li>Work closely with operations and field teams to resolve issues and support successful project execution.</li><li>Maintain accurate project documentation, schedules, budgets, and progress reports.</li><li>Support estimating, business development, and customer relationship activities when required.</li><li>Participate in project close-out, including final documentation, costs, lessons learned, and customer follow-up.</li></ul>What's Offered <ul><li>Competitive salary based on experience</li><li>Performance-based incentives</li><li>Comprehensive benefits package</li><li>Professional growth and advancement opportunities</li><li>Collaborative, team-oriented environment</li><li>Diverse and challenging projects</li><li>Ongoing training and development opportunities</li></ul>
2026-09-29T00:00:00Z

Admin Services Coordinator - Level 2

Calgary, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an organized and service-focused Admin Services Coordinator - Level 2 to join their team in Calgary, Alberta. This role supports the day-to-day administration and operations of a professional property environment, including reception services, vendor coordination, documentation, and financial administration. The ideal candidate is organized, professional, and service-oriented, with the ability to manage multiple priorities and provide reliable support to tenants, visitors, vendors, and the property team.Responsibilities:<ul><li>Provide professional front desk support by welcoming tenants, visitors, contractors, and service providers and coordinating visitor access.</li><li>Provide administrative support to management, including preparing correspondence, notices, reports, meeting materials, and presentations.</li><li>Maintain accurate and organized digital and physical records, including operational, vendor, compliance, and property documentation.</li><li>Coordinate service requests, work orders, contractor permits, and related operational activities.</li><li>Prepare purchase orders, process and track invoices, and support accounts payable and expense administration in accordance with established procedures.</li><li>Coordinate office and meeting room readiness, including supplies, room setups, catering, and deliveries.</li><li>Liaise with vendors and contractors regarding scheduling, onboarding, documentation, compliance requirements, and ongoing operational needs.</li></ul>
2026-09-30T00:00:00Z

10 results for Coordinator jobs