We are looking for an organized and detail-oriented Project Coordinator to join our team in Vancouver, British Columbia. This long-term contract position offers a unique opportunity to contribute to both administrative and project-based initiatives within a growing investment management company. The successful candidate will play a vital role in supporting office operations, assisting with documentation processes, and helping to streamline workflows as the organization expands.<br><br>Responsibilities:<br>• Manage executive calendars, schedule meetings, and coordinate travel arrangements for staff and board members.<br>• Oversee document control processes, including organizing scanned files and ensuring proper storage for easy accessibility.<br>• Collaborate with stakeholders to create and update policy manuals, training guides, and procedural documentation.<br>• Assist in resource planning by identifying overlapping tasks and suggesting areas for time savings.<br>• Facilitate office organization by maintaining subscriptions, ordering supplies, and ensuring cost-effective vendor choices.<br>• Coordinate small office events, such as monthly luncheons and quarterly activities, to foster team engagement.<br>• Support the family office by organizing meetings, travel, and events such as property visits and community activities.<br>• Help with onboarding processes by preparing training materials and manuals for new hires.<br>• Communicate effectively with third-party vendors and staff to ensure smooth operations and project success.<br>• Conduct property-related administrative tasks, including network organization and tracking necessary documentation.
Reporting to a program manager, the Home Support Coordinator assists in coordinating and monitoring service for community clients and scheduling workers in both the community and other Reconnect programs. The successful candidate will in, collaboration with their manager, monitor, support and assist in directing Home Support Workers and program staff and maintain appropriate records. The duties and responsibilities of this position include but are not limited to:<br> <br>• Receives and handles issues including service scheduling, cancellations, billing, etc. and seeks the support of management when needed;<br>• Works closely with Case Workers and management to assure that client care plans are incorporated in service delivery;<br>• Point person for scheduling client services in Services for Seniors programs;<br>• Maintains and files all required documentation, statistics and records for the department;<br>• Completes all other duties as assigned by the program manager.<br> <br>The successful candidate will possess:<br>• Community College Diploma in related field;<br>• Two or more years related experience; preferably in a health care setting;<br>• Minimum 2 years electronic scheduling experience.<br> <br> <br>Key skills and abilities we are looking for:<br> <br>• Sound organizational skills with the ability to multi-task and meet conflicting deadlines are essential; <br>• Demonstrated problem-solving skills;<br>• Self-directed and independent, but also experienced in working effectively as a member of multi-disciplinary team, which includes internal and external stakeholders;<br>• Excellent interpersonal and communication skills, and ability to effectively act as an agent for Reconnect with internal and external stakeholders;<br>• Applied computer skills (Microsoft Office, Client Information Systems, Scheduling softwares);<br>• Fluency in a second language is a strong asset.<br> <br>Special Requirements:<br>• Criminal all candidates required to undergo background check;<br>• Must be willing to work flexible hours to fulfill the needs of the position, as required;<br>• Must be willing to work weekends and some statutory holidays. <br> <br>Who we are:<br>Reconnect Community Health Services is a not-for-profit health service organization located in the west end of Toronto. We provide services for seniors, caregivers, and people living with mental health and addictions concerns.
We are looking for a detail-oriented Logistics Coordinator to join our dynamic team in Mississauga, Ontario. This role is ideal for someone who excels in managing complex schedules, problem-solving, and ensuring the smooth flow of goods through the supply chain. If you thrive in a fast-paced environment and are passionate about logistics, this position is perfect for you.<br><br>Responsibilities:<br>• Coordinate daily shipment schedules, including pickups, deliveries, and consolidations across domestic and international channels.<br>• Monitor and track freight movements from dispatch to delivery, resolving delays or issues proactively.<br>• Prepare and manage shipping documentation such as bills of lading, customs paperwork, packing slips, and labels.<br>• Collaborate with carriers, warehouse teams, and customer service representatives to ensure efficient order processing.<br>• Maintain and update accurate shipment data in logistics systems, providing timely updates to stakeholders.<br>• Support inventory management by reconciling discrepancies and organizing cycle counts.<br>• Communicate order statuses, delays, or issues clearly and promptly to customers.<br>• Assist in negotiating rates, selecting carriers, and driving continuous improvement initiatives.<br>• Ensure compliance with transportation regulations, health and safety standards, and company policies.
<p>Our client is looking for an organized and detail-oriented <strong>LIS Coordinator</strong> to join their team on contract basis in Edmonton, Alberta. This role contributes to smooth laboratory operations by maintaining, calibrating, and preparing equipment for daily use. The ideal candidate is detail-oriented, organized, and proactive, with the ability to coordinate equipment needs, manage documentation, and support routine lab activities in a collaborative setting.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate equipment installations, maintenance, and moves.</li><li>Review certifications and test records for compliance.</li><li>Set up and maintain lab equipment daily.</li><li>Monitor and restock solvents and consumables.</li><li>Organize documentation for audits and inspections.</li><li>Train staff on GxP pipette certificates and reports.</li><li>Follow standard procedures to resolve routine issues.</li><li>Ensure equipment is ready for lab use.</li><li>Provide backup support as needed.</li></ul>
<p>Nestled in the heart of British Columbia, the Okanagan is known for its breathtaking landscapes, vibrant communities, and exceptional quality of life. From sparkling lakes and world-class wineries to endless outdoor recreation, the region offers a unique balance of career growth and lifestyle. This is an opportunity to build your career in a place where others vacation.</p><p><br></p><p>Our client, a respected and mission-driven organization, is seeking a Contracts Coordinator to join their team. This role plays a critical part in supporting operational excellence through the coordination, tracking, and administration of contracts across multiple projects and stakeholders.</p><p><br></p><p><strong>About the Role</strong></p><p>Reporting into leadership, the Contracts Coordinator will be responsible for the day-to-day coordination of contracts, ensuring accuracy, compliance, and timely reporting. This position works collaboratively with internal teams, funders, and subcontractors, supporting projects from initiation through completion.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Contract Coordination</strong></p><ul><li>Review proposal budgets for accuracy prior to submission to funding partners</li><li>Review contracts for accuracy and completeness before executive approval and submission</li><li>Set up new project numbers within internal systems (e.g., NetSuite and Zone), as required</li><li>Maintain organized electronic contract files and documentation systems</li><li>Ensure accurate information is provided to accounts receivable for billing purposes</li><li>Support systems and processes to effectively manage contracts, sub-contracts, budgets, and reporting timelines</li><li>Provide updated budget information to project leads as required</li><li>Identify and report discrepancies or variances to the appropriate stakeholders</li><li>Track reporting requirements and ensure deadlines are met</li><li>Obtain certificates of insurance and other required project documentation</li></ul><p><strong>Additional Responsibilities</strong></p><ul><li>Support year-end project reviews, including reconciliation and adjustments</li><li>Assist with the preparation and completion of annual audits</li></ul>
We are looking for a detail-oriented Facilities Coordinator to join our services team in Vancouver, British Columbia. This is a contract position lasting six months, with the potential for extension. The role requires an individual who thrives in a collaborative, fast-paced environment and can manage day-to-day office operations with a proactive and friendly attitude.<br><br>Responsibilities:<br>• Manage the security system, including issuing and tracking access fobs and maintaining key schedules for doors and furniture.<br>• Coordinate with landlords to address maintenance needs, including alarm testing and other facilities-related issues.<br>• Oversee contracts for facilities and corporate services, ensuring timely repairs, warranty claims, and service provider coordination.<br>• Maintain office upkeep, including stocking supplies, watering plants, and managing janitorial needs.<br>• Support space planning, office moves, and renovation projects while collaborating with employees, vendors, and contractors.<br>• Track project timelines and communicate updates related to tenant improvements, such as flooring and lighting upgrades.<br>• Assist with IT equipment setup and troubleshooting when required.<br>• Foster a clean, organized, and welcoming office environment by managing daily operational tasks.
<p>Our client is looking for a highly organized and detail-oriented <strong>Registration Program Coordinator</strong> to join their team in Edmonton, Alberta. This role supports the end-to-end registration process, ensuring accurate application review, efficient inquiry handling, and smooth workflow coordination. The ideal candidate is organized, detail-oriented, and a strong communicator who manages priorities effectively and performs well under pressure.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage and review applications, ensuring completeness and accuracy.</li><li>Respond to inquiries and guide applicants on requirements and status.</li><li>Coordinate with team members to maintain efficient workflows.</li><li>Track high volumes of applications and maintain organized records.</li><li>Address concerns professionally, using conflict resolution skills.</li><li>Provide support and guidance throughout the application process.</li><li>Collaborate with stakeholders to meet quality and program goals.</li><li>Use Aptify/CRM systems to manage data and workflows.</li><li>Schedule meetings and support administrative coordination.</li><li>Maintain strong organization and attention to detail.</li></ul>
<p>Our client is looking for a Social Media Coordinator for a 2 month contract. This is an in office position working in mid-town Toronto 5 days/week (Monday to Friday 8:30am - 4:30pm). </p><p><br></p><p>We are seeking a creative and detail-oriented Social Media Coordinator to support experience-driven marketing initiatives. This contract role is ideal for someone who thrives on storytelling, understands how to capture authentic moments, and can translate our client's services into compelling digital content. You will play a key role in showcasing experiential marketing campaigns through engaging videos, photography, and written content across social media platforms.</p><p><br></p><p> <strong>Key Responsibilities</strong></p><ul><li>Plan, create, and publish engaging content across platforms (e.g., Instagram, TikTok, Facebook, LinkedIn) </li><li>Capture and produce high-quality photo and video content that highlights events, services and culture </li><li>Write compelling captions and short-form copy aligned with brand voice and messaging </li><li>Collaborate with staff to identify and document meaningful moments and stories </li><li>Support experience marketing campaigns, including event coverage and day-in-the-life features </li><li>Maintain a consistent posting schedule and content calendar </li><li>Monitor engagement, respond to comments/messages as appropriate, and track performance metrics </li><li>Stay current on social media trends and recommend new content ideas </li></ul><p> </p>
<p>Primary Location: Toronto Ontario </p><p> 130 King Street West </p><p> Toronto Ontario </p><p> M5X 1J9 </p><p><br></p><p> Temp-to-perm: Yes </p><p> Remote working: Hybrid - 2-3 days in office at first. </p><p> Bilingualism EN/FR: asset </p><p><br></p><p> Description </p><p> National Bank Independent Network NBIN is Canadas leading provider of custody trade execution and brokerage solutions for Independent Portfolio Managers Introducing Brokers and Investment Fund managers. With over 25 years of continuous service and a team of more than 240 professionals we serve 400 independent firms with over 290 billion in assets and 800000 Canadian investors. </p><p><br></p><p> Our mission statement is: </p><p> We have a passion for finding innovative solutions to complex problems partnering and helping independent wealth management firms grow their businesses. </p><p> Positive Impact. People First. </p><p> This position is responsible for providing efficient administrative support to NBIN clients by ensuring that all assignments are completed in a prompt and accurate manner and all queries are replied to in a timely manner. </p><p> The successful candidate will be eager to expand knowledge in Admin Hub from an Operational perspective. Additionally the candidate will work with multiple technology platforms and develop a thorough understanding of their interaction. </p><p> The candidate will be responsible for communicating via email directly to Networks/internal partners while navigating operational processes. Collaborate with internal partners primarily Banking Transfers Data Services and Fees </p><p> This role requires curiosity and meticulous organization to properly prioritize day to day activities related to processing of tickets and answering inquiries. </p><p><br></p><p> Main Responsibilities </p><p> - Provide support to the Service evolution teams as well as clients. </p><p> - Responsible for timely completion of assigned tasks within S.L.A. and follow-up to ensure any outstanding items are processed. </p><p> - Daily review and approve administrative items such as De-registrations Bank Transfers Foreign Exchanges Internal Account Transfers and Fee Set Ups </p><p> - Provide process improvement recommendations that will enhance the overall business relationship with clients. </p><p> - Sundry duties as assigned. </p><p><br></p><p> Behaviours </p><p> - Proactive take charge of challenges impacting the team. </p><p> - Contribute to an inclusive and collaborative culture at NBIN. </p><p> - Be a change agent and articulate the positivity of change. </p><p> - Passionate about delivering exceptional client experience. </p><p> - Be a change agent for culture technology and methodology. </p><p> - Challenge the existing process. </p><p> - Identify opportunities to improve the client and employee experience. </p><p> - Self-start requiring limited supervision that acts as a resource to colleagues. </p><p><br></p><p> Qualifications </p><p> - University degree with a minimum of two years in a brokerage/service role </p><p> - Completion of the CSC and CPH is preferred. </p><p> - Possess knowledge of the structure procedures and systems utilized within NBIN and...</p>
<p>We are looking for an organized and proactive Inventory & Logistics Coordinator to join our team in York Region, Ontario. In this role, you will take charge of inventory management and logistical operations to ensure seamless supply chain processes within a fast-paced healthcare environment. Your contributions will directly support operational efficiency, ensuring the availability of essential resources for daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Maintain precise inventory records and address discrepancies to ensure stock accuracy.</p><p>• Monitor inventory levels and forecast supply needs to prevent shortages.</p><p>• Coordinate supplier orders and manage incoming shipments, ensuring quality and compliance.</p><p>• Conduct regular cycle counts and analyze data to validate inventory accuracy.</p><p>• Optimize storage systems to improve space utilization and accessibility.</p><p>• Oversee the labeling, storage, and safe handling of all products in compliance with standards.</p><p>• Partner with internal teams to distribute supplies effectively and meet departmental requirements.</p><p>• Collaborate with finance teams to reconcile invoices and resolve order-related discrepancies.</p><p>• Manage import shipments and liaise with freight forwarders and customs brokers.</p><p>• Identify opportunities to streamline logistics and inventory workflows for improved efficiency.</p>
<p>Our client is seeking an experienced Payroll/HR Coordinator to join their team. This role offers an excellent opportunity to contribute to both payroll processing and day-to-day human resources operations. You’ll work closely with employees at all levels and help ensure accuracy and compliance in essential HR and payroll offerings.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Process regular payroll, resolve discrepancies, and maintain accurate payroll records</li><li>Manage all aspects of onboarding and offboarding, including new hire documentation, benefits enrollment, and exit paperwork</li><li>Assist managers throughout the performance review process</li><li>Administer employee data changes, time and attendance, etc.</li><li>Support HR policies and compliance, responding to employee questions regarding payroll, time off, and benefits</li><li>Assist with audits, reporting, and month-end processes</li><li>Maintain confidential employee and payroll records</li></ul>
<p>Our client is seeking for a dedicated <strong>Facilities Coordinator </strong>to join their team in Calgary, Alberta. This role supports the day-to-day delivery of facilities operations by coordinating service activities, managing vendors, and ensuring administrative and financial processes run smoothly. The ideal candidate for this role is detail-oriented, highly organized, and proactive, with strong communication skills and the ability to manage multiple priorities while building effective working relationships.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate and track facilities service requests through to completion and invoicing.</li><li>Support daily operations alongside leadership and front-line teams.</li><li>Schedule work and monitor performance of maintenance staff.</li><li>Maintain relationships with clients, landlords, and vendors.</li><li>Source, engage, and oversee vendors and contractors.</li><li>Process purchase orders and maintain financial records.</li><li>Conduct site inspections and support safety compliance.</li><li>Assist with risk management and emergency procedures.</li><li>Prepare operational reports and track service performance.</li></ul>
<p>We are seeking an experienced Project Manager to lead and support a portfolio of business and governance-focused initiatives with our Vancouver based client. This role is well suited for a self-directed professional who excels at driving clarity, structure, and execution in complex environments. The Project Manager will partner closely with senior leaders and stakeholders to translate strategic direction into actionable plans, ensuring initiatives are delivered efficiently and with strong operational readiness.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><ul><li>Lead the planning, execution, and delivery of multiple business and governance-focused initiatives.</li><li>Develop and maintain project plans, timelines, task sequencing, and dependencies across workstreams.</li><li>Take ownership of small to mid-sized initiatives from initiation through completion, ensuring alignment with organizational objectives.</li><li>Drive go-live readiness activities, ensuring deliverables, resources, and dependencies are fully aligned.</li><li>Develop project charters, governance frameworks, and foundational documentation for new initiatives.</li><li>Establish clear roles, responsibilities, and decision-making structures.</li><li>Translate high-level executive direction (e.g., briefings or knowledge transfers) into structured plans, materials, and next steps with minimal oversight.</li><li>Partner with senior leaders and cross-functional stakeholders to drive progress and accountability.</li><li>Facilitate project meetings, prepare agendas, and ensure outcomes and decisions are clearly documented.</li><li>Provide concise, executive-level status reporting, including progress updates, risks, dependencies, and mitigation strategies.</li><li>Lead resource planning and coordination across multiple initiatives.</li><li>Focus on operational readiness, capacity planning, and execution sequencing, with limited emphasis on budget management.</li><li>Proactively identify risks, issues, and interdependencies, and drive resolution.</li><li>Maintain accurate project documentation, artifacts, and reporting in collaboration and project management tools (e.g., MS Teams, SharePoint, Excel, or similar).</li><li>Ensure project information is current, transparent, and accessible to stakeholders.</li></ul>
<p>IT Project Manager</p><p><strong>12-Month Contract</strong></p><p>We are looking for an experienced <strong>IT Project Manager</strong> to coordinate several key technology initiatives involving system upgrades, integrations, and vendor-led implementations. This role will focus on planning, tracking, and delivering projects while working closely with third-party technology providers responsible for the technical work.</p><p><br></p><p>The successful candidate will act as the central point of coordination between internal stakeholders and external vendors to ensure projects stay organized, on schedule, and aligned with business priorities.</p><p>Key Responsibilities</p><ul><li>Manage multiple IT projects from planning through delivery</li><li>Develop and maintain project plans, timelines, and status reporting</li><li>Coordinate activities between internal teams and external technology vendors</li><li>Track project progress, risks, and dependencies</li><li>Facilitate stakeholder meetings and provide regular updates</li><li>Ensure clear documentation for project activities, system changes, and integrations</li></ul><p>Project Focus</p><p>Current initiatives include upgrades to several core business applications that have been in place for a number of years and contain integrations and customized functionality. The role will help coordinate vendor-led upgrades, system integrations, and improvements to document management and workflow platforms.</p><p><br></p>
We are looking for an experienced Project Manager to lead large-scale technology initiatives within the financial services sector in Toronto, Ontario. This Long-term Contract position will oversee complex modernization and data security programs, bringing structure to enterprise-wide planning, governance, and execution. The successful candidate will work closely with technology, security, architecture, risk, and business leaders to guide delivery, manage competing priorities, and support informed decision-making across multiple workstreams.<br><br>Responsibilities:<br>• Direct the full lifecycle delivery of a large modernization program affecting a broad portfolio of applications, ensuring risks tied to end-of-life technologies are addressed through coordinated remediation plans.<br>• Lead discovery activities to assess current environments, business impact, technical dependencies, control considerations, and areas requiring risk mitigation.<br>• Collaborate with architecture, engineering, security, and business stakeholders to shape practical paths forward, including refactoring, migration, retirement, or replacement approaches.<br>• Prepare options analyses, effort and cost estimates, risk evaluations, and executive-ready recommendations to support governance forums and key decisions.<br>• Build and maintain a structured waterfall-based delivery roadmap with defined milestones, dependency management, phased remediation sequencing, and implementation cutover planning.<br>• Oversee several concurrent project streams, ensuring each remains aligned with broader program goals, timelines, quality expectations, and regulatory considerations.<br>• Lead planning and execution for an enterprise data security initiative, including requirements definition, solution assessment, implementation preparation, and organizational rollout.<br>• Monitor project governance through status reporting, steering committee updates, issue escalation, and clear communication of impacts, constraints, and recommended actions.<br>• Coordinate cross-functional working sessions to manage interdependencies, resolve delivery challenges, and balance resource demands across technology and business teams.
<p>This is a 6-month contract Project Manager role, supporting a Vancouver-based FinTech client on a remote basis. The Project Manager operates within a professional services delivery model and is responsible for leading a COTS software implementation while maintaining strong financial and operational discipline internally. This role owns delivery milestones as well as revenue forecasting, budget tracking, and effort management, ensuring what is communicated to the client aligns with internal resourcing, forecasting, and financial controls. The environment is fluid and fast-paced, requiring proactive communication across client stakeholders, vendors, delivery teams, and finance.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead the full end-to-end project lifecycle for a COTS software implementation, from planning and requirements through testing, deployment, and transition to operations.</li><li>Develop and maintain detailed project plans, schedules, forecasts, and status reports to track delivery, effort, and financials.</li><li>Act as the primary point of contact between the FinTech provider, vendors, internal IT, and business stakeholders.</li><li>Manage professional services engagement models, including retainers and fixed-fee projects, defining and communicating allocated hours, tracking burn, and reforecasting as scope or effort shifts.</li><li>Partner closely with finance to support revenue forecasting, invoicing inputs, and budget management, ensuring revenue is tracked appropriately even when not yet recognized.</li><li>Monitor and control project spend to ensure fixed-fee or capped engagements remain within approved budgets and delivery targets.</li><li>Oversee vendor relationships, contract deliverables, and service-level adherence.</li><li>Identify, assess, and mitigate delivery and financial risks, escalating issues before they impact timelines or budgets.</li><li>Facilitate workshops, design sessions, and governance meetings to drive alignment and decision-making.</li><li>Ensure projects meet internal security, regulatory, and governance requirements.</li><li>Support change management activities including training, documentation, and client communications to ensure successful adoption.</li></ul>
<p>We are recruiting a Project Manager to lead the commissioning and start-up of a brand-new manufacturing plant in the Woodstock area. This role focuses on facility commissioning, equipment installation, capital projects, operational readiness, and cross-functional project leadership.</p><p>Key Responsibilities</p><ul><li>Lead full commissioning of a new manufacturing facility</li><li>Oversee equipment installation, automation integration, utilities, process systems, and plant start-up</li><li>Manage timelines, scope, budgets, and vendor performance</li><li>Coordinate contractors, OEM vendors, engineering teams, and site operations</li><li>Develop commissioning strategy, test plans, punch lists, and acceptance criteria</li><li>Monitor project risks and proactively resolve issues</li><li>Prepare the plant for operational readiness and successful handover</li><li>Drive strong documentation, progress reporting, and communication across teams</li><li>Assess utilities required for all production equipment and ensure proper integration with plant layout and workflow.</li><li>Oversee specification, sourcing, and procurement of new manufacturing equipment.</li><li>Manage installation and integration of machinery as the facility is being constructed.</li><li>Lead FAT and SAT activities to verify equipment performance and readiness before commissioning.</li></ul><p><br></p>
