<p><strong><u>Exciting Opportunity: Payroll Coordinator/Team Leader</u></strong></p><p><br></p><p>Are you an experienced payroll professional with exceptional organizational and leadership skills? Our Surrey public services client invites you to join their team as a Payroll Coordinator/Team Leader. Reporting to the Payroll Manager, this is a unique opportunity to be part of a growing organization that prides itself on excellence, integrity, and service to the community. As a Payroll Coordinator/Team Leader, you will play a critical role in ensuring timely, accurate, and efficient payroll operations. Your expertise in payroll systems, collective agreement interpretation, and benefit administration will make a meaningful impact in shaping operational success.</p><p><br></p><p><strong>You will experience:</strong></p><ul><li>A collaborative environment where your contributions are valued.</li><li>Work-life balance with a 35-hour workweek.</li><li>Opportunities for professional growth within a dynamic, innovative organization.</li></ul><p><strong>Your Key Responsibilities:</strong></p><ul><li>Processing payroll for all employees accurately and on time.</li><li>Interpreting and applying regulations, collective agreements, and policies related to payroll.</li><li>Managing updates, testing, and integration of financial systems, including PeopleSoft.</li><li>Supervising and mentoring payroll staff, offering guidance on complex matters.</li><li>Maintaining and improving internal payroll processes to enhance efficiency and compliance.</li><li>Preparing year-end financials related to payroll and benefits.</li><li>Collaborating with internal and external stakeholders to address inquiries and provide payroll-related solutions.</li><li>Leading projects, audits, and studies to improve payroll processes and operations.</li></ul>
<p>We are looking for an organized and detail-oriented HR Coordinator to join our client on a contract basis in Toronto, Ontario. In this role, you will play a key part in ensuring seamless HR operations by managing employee data, supporting various HR systems, and maintaining compliance with company policies. This position is ideal for someone passionate about human resources and eager to contribute to a dynamic team within the retail industry.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to both internal and external stakeholders, ensuring all inquiries are handled efficiently.</p><p>• Manage and support HR applications, including processing and maintaining employee data.</p><p>• Prepare and maintain confidential HR documents such as offer letters, termination notices, and employment changes.</p><p>• Update and maintain HR systems to reflect accurate employment records and changes.</p><p>• Conduct regular audits to ensure data accuracy and generate reports as needed.</p><p>• Coordinate and administer company programs while adhering to established processes and policies.</p><p>• Develop and update procedural documentation to support HR operations.</p><p>• Plan and prioritize workloads to optimize productivity and accuracy within HR services.</p><p>• Maintain strict confidentiality and control access to sensitive employee files.</p><p>• Ensure compliance with health and safety policies and assist in other HR-related projects as required.</p>
We are looking for an experienced Project Coordinator to join our team in Whitby, Ontario. In this long-term contract position, you will play a pivotal role in managing project timelines, documentation, and stakeholder communications to ensure the success of both new and ongoing initiatives. This opportunity combines technical coordination with strategic planning, contributing to impactful projects in the non-profit sector.<br><br>Responsibilities:<br>• Coordinate project schedules and deliverables by working closely with Business Analysts and technical teams.<br>• Organize and facilitate meetings with stakeholders across various departments to ensure alignment.<br>• Monitor and track progress on initiatives, including multi-year projects, ensuring deadlines and objectives are met.<br>• Maintain and update project documentation, ensuring resources are allocated effectively.<br>• Support budget management processes, ensuring financial timelines are adhered to within the cybersecurity scope.<br>• Utilize tools such as Atlassian Jira and Microsoft Office Suite to manage reporting and project updates.<br>• Assist in planning and organizing key project milestones and deliverables.<br>• Collaborate with team members to enhance communication and streamline workflows.<br>• Provide input on quality assurance and ensure compliance with project standards.<br>• Contribute to the overall success of projects by identifying challenges and offering solutions.
We are looking for a dedicated Project Coordinator to join our team in Whitby, Ontario. As part of the Technology & Cybersecurity department, you will play a key role in supporting a variety of projects, including multi-year initiatives. This long-term contract position offers an excellent opportunity to contribute to impactful projects while working closely with a talented team.<br><br>Responsibilities:<br>• Coordinate timelines and deliverables by collaborating effectively with Business Analysts and technical staff.<br>• Organize and schedule meetings with stakeholders across various business units to ensure alignment.<br>• Assist in planning, tracking, and managing documentation for both new and ongoing projects.<br>• Monitor and maintain financial schedules related to cybersecurity budgets.<br>• Utilize tools such as Atlassian Jira and Team Dynamics for project updates and reporting.<br>• Support resource allocation to optimize project efficiency.<br>• Facilitate communication among departments to ensure smooth project execution.<br>• Contribute to quality assurance processes and project planning efforts.
<p>Our client is seeking a proactive and organized Facilities Coordinator to support daily facility operations and ensure a safe, efficient, and well-maintained workplace. The ideal candidate is detail-oriented, service-focused, and able to manage multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate day-to-day facility operations, including maintenance requests, repairs, and vendor services.</li><li>Serve as the main point of contact for building management, contractors, and internal staff.</li><li>Monitor office and facility conditions; identify issues and arrange timely resolutions.</li><li>Support space planning, desk moves, and office layout changes.</li><li>Manage facility-related inventory such as supplies, keys, and access cards.</li><li>Assist with health, safety, and security procedures, including emergency response coordination.</li><li>Track facility budgets, invoices, and service contracts.</li><li>Organize regular inspections and ensure compliance with company standards and policies.</li><li>Support workplace projects and improvements as needed.</li></ul><p><br></p>
<p>Our client is looking for a highly organized and detail-oriented HR Coordinator to join their team on a contract basis in Ottawa, Ontario. The successful candidate will play a key role in supporting various HR functions, including recruitment, onboarding, and administrative tasks. This position offers an excellent opportunity to contribute to meaningful work within a not-for-profit environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage the end-to-end recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications.</p><p>• Assist with the onboarding process by preparing employment offers, conducting orientation sessions, and ensuring all documentation is completed accurately.</p><p>• Oversee volunteer registration processes, ensuring compliance with organizational policies and requirements.</p><p>• Provide administrative support to HR functions, such as maintaining employee records and updating HR systems.</p><p>• Coordinate and track employee training programs to ensure compliance and skill development.</p><p>• Process payroll and benefits administration tasks using ADP Workforce Now and/or Dayforce systems.</p><p>• Support the implementation and management of HR policies and procedures.</p><p>• Address employee inquiries and provide guidance on HR-related matters.</p><p>• Collaborate with other departments to ensure smooth communication and alignment of HR initiatives.</p>
<p>We are looking for a Service Coordinator to join our clients team in Surrey, British Columbia. In this role, you will play a vital part in supporting our team by managing schedules, coordinating services, and ensuring seamless communication between clients and technicians. This is a Contract to permanent position, offering an excellent opportunity to grow within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily schedules for technicians, ensuring tasks are assigned based on priority, skills, and location.</p><p>• Act as the primary point of contact between customers and field staff, facilitating clear and timely communication.</p><p>• Monitor and update work orders, ensuring accurate documentation and on-time completion.</p><p>• Review and process field service timesheets, ensuring compliance with payroll and client portal requirements.</p><p>• Manage inventory by ordering supplies, collaborating with vendors, and tracking procurement card usage.</p><p>• Work with subcontractors and provide support to technicians in overcoming on-site challenges.</p><p>• Address customer concerns promptly, advocating for service quality and maintaining client satisfaction.</p><p>• Utilize designated scheduling platforms to optimize dispatch and respond to urgent service requests.</p><p>• Assist in improving administrative processes and share expertise to enhance team performance.</p><p>• Take on additional responsibilities as needed to support the smooth operation of the service team.</p>
<p>Our client looking for an experienced Accounts Payable Coordinator to join their team in Vancouver, British Columbia. This is a contract-to-permanent position within the Real Estate & Property industry, offering the opportunity to contribute to the development of sustainable and affordable housing projects. The ideal candidate will be detail-oriented, proactive, and skilled in managing accounts payable processes efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process monthly cheque runs and electronic payments in a timely manner.</p><p>• Ensure all required statutory declarations and clearance letters are obtained for trade payments.</p><p>• Accurately enter and code invoices, as well as process expense reports.</p><p>• Manage vendor relationships and maintain up-to-date records.</p><p>• Verify proper authorization and ensure compliance with recordkeeping protocols.</p><p>• Reconcile monthly credit card statements and resolve discrepancies as needed.</p><p>• Utilize Sage 300 Construction and Real Estate software to manage accounts payable tasks.</p><p>• Support additional accounting and administrative tasks as required.</p>
<p>Our client is seeking a dedicated <strong>Facilities Coordinator</strong> for a long-term hybrid contract in Calgary, Alberta. This role supports day-to-day facility operations, vendor coordination, compliance, and stakeholder relationships.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Manage Corrigo service requests and ensure timely task and invoice processing.</li><li>Coordinate a small team of multi-skilled operatives.</li><li>Build strong relationships with stakeholders, landlords, and vendors.</li><li>Supervise on-site contractors to ensure quality standards.</li><li>Support vendor procurement and service sourcing.</li><li>Handle financial tasks such as POs, accruals, and tracking.</li><li>Carry out inspections, audits, and safety checks for compliance.</li><li>Support risk management, disaster recovery, and business continuity plans.</li><li>Prepare management reports and support KPIs and SLAs.</li></ul>
We are looking for a detail-oriented and bilingual Contract Coordinator to join our team on a contract basis in Markham, Ontario. In this role, you will play a key part in ensuring the accurate processing and verification of lease and loan contracts. This is an excellent opportunity for someone with strong administrative and communication skills who thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Review and process lease and loan contracts with a high level of accuracy.<br>• Verify incoming documents to ensure all details are complete and correct.<br>• Cross-check contract terms and numerical information against provided documentation.<br>• Communicate with dealers via phone and email to address and resolve discrepancies.<br>• Provide reception coverage once a week as part of your role.<br>• Collaborate with internal teams to ensure smooth contract processing.<br>• Adhere to company policies and compliance standards during all contract-related activities.<br>• Maintain organized records of processed contracts for auditing purposes.
<p>Our client, a highly regarded professional services firm based in downtown Vancouver, is seeking an organized and proactive Office Manager to oversee day-to-day operations and ensure the smooth functioning of the office. This role is ideal for a resourceful individual who enjoys taking ownership, improving systems, and supporting a collaborative team environment.</p><p><br></p><p>About the Role</p><p>As the Administrative and Accounting Coordinator, you will play a key role in keeping the firm running efficiently. You will manage administrative operations, coordinate vendors, support accounting functions (including AP/AR), and serve as the go-to person for office initiatives. The successful candidate will thrive in a hands-on environment where initiative, attention to detail, and professionalism are valued.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p><strong>Office Administration & Coordination:</strong></p><ul><li>Oversee daily operations, manage office supplies, coordinate vendors and building maintenance, and maintain a tidy, safe, and welcoming workspace.</li><li>Support internal events, workshops, and communications, and assist with first aid and basic safety coordination (training provided if not certified).</li></ul><p><br></p><p><strong>Accounting & Financial Support:</strong></p><ul><li>Prepare client invoices (project-based and recurring), manage accounts payable and receivable, organize cheque runs and deposits, and liaise with the external bookkeeping team during month-end close.</li><li>Review reports for accuracy while maintaining confidentiality of all financial data.</li></ul><p><br></p><p><strong>Vendor, IT & Contract Management:</strong></p><ul><li>Act as the main point of contact for IT issues and vendor communications, ensuring quick and efficient resolution.</li><li>Track company assets and assist with contract preparation and review, ensuring accuracy and discretion.</li></ul><p><br></p><p><strong>Team & Leadership Support:</strong></p><ul><li>Support scheduling, onboarding logistics, and internal communications.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li><li>Contribute to a positive and collaborative office culture that reflects the firm’s values.</li></ul><p><br></p>
<p><strong>We are partnering with an excellent Crown Corporation that's looking to add a bilingual HR Coordinator to their team. This is a full-time/permanent role.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Comprehensive benefits package</p><p>-Pension + 3 weeks vacation/sick days </p><p>-Hybrid (1 day on site/weekly) + flex hours</p><p>-Excellent culture and leadership team </p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>-Deliver thorough administrative support to different parties, and provide assistance to other Human Resources team members as required.</p><p>-Partner with colleagues throughout the organization to coordinate and advance HR initiatives and special projects.</p><p>-Oversee the full-cycle recruitment process, including posting job advertisements, scheduling interviews, communicating with candidates, and facilitating reference checks.</p><p>-Coordinate onboarding activities for new employees to promote a seamless integration into the organization.</p><p>-Maintain precise, confidential employee records in line with organizational policies and legal standards.</p><p>-Administer HR document management by organizing, archiving, and appropriately disposing of records according to established procedures.</p><p>-Ensure data accuracy and reliability within the Human Capital Management platform to optimize HR functions.</p><p>-Monitor and report on progress against the HR Branch work plan, supporting timely completion of tasks and strategic objectives.</p>
<p>We are looking for a skilled Payroll Coordinator to join our team in Woodstock, Ontario. In this role, you will manage payroll processes and ensure accuracy in employee compensation while adhering to regulatory standards. You will also provide support to accounting functions, contributing to the organization’s financial efficiency and compliance.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for hourly and salaried employees, including adjustments for variable pay, commissions, and bonuses.</p><p>• Maintain and update payroll and employee data in Ceridian Dayforce, ensuring records are accurate and current.</p><p>• Conduct thorough audits of Time and Attendance records to verify accuracy in compensation calculations.</p><p>• Prepare and reconcile payroll reports, including headcount, overtime, discrepancies, and statutory deductions.</p><p>• Ensure compliance with governmental regulations and maintain detailed records for audits and legal purposes.</p><p>• Address employee inquiries regarding payroll issues promptly and professionally.</p><p>• Manage year-end payroll processes, including T4 preparation and reconciliation with remittance balances.</p><p>• Collaborate with HR to assist employees with benefits enrollment and resolve related inquiries.</p><p>• Review and validate employee expense submissions to ensure adherence to company policies.</p><p>• Support accounting functions by reconciling accounts and preparing journal entries related to payroll operations</p>
<p>Our client is search for a Sales & Operations Coordinator to join their growing team! The Sales & Operations Coordinator plays a key role in facilitating sales through exceptional customer service and efficient processing of quotations and sales orders. This position also supports Operations by maintaining CRM data in Salesforce, and managing order entry for sales orders, quotes, repair orders, and RMAs in SyteLine.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Support the sales team in attaining sales targets.</li><li>Respond to customer inquiries via phone, email, or through sales/service teams.</li><li>Handle complaints, refer customers to appropriate divisions (repair or field service), and assist in sourcing correct equipment solutions.</li><li>Process and coordinate sales orders from inception through planning, commissioning, and shipping by liaising with relevant departments.</li><li>Maintain status of quotations, sales orders, contracts, and back-ordered shipments.</li><li>Identify, resolve, and communicate issues impacting on-time shipment of orders.</li><li>Prepare bid/tender responses, proposals, and quotations as requested.</li><li>Review sales contracts and letter of credit documents for accuracy.</li><li>Ensure compliance with company policies and procedures in all tasks.</li><li>Provide day-to-day end-user support for Salesforce and assist users in improving their knowledge of the platform.</li><li>Develop reports, dashboards, and processes to monitor data quality and integrity.</li><li>Create and maintain training materials and user documentation as business needs evolve.</li><li>Train new and existing users on Salesforce applications.</li></ul>
We are looking for a motivated and detail-oriented Coordinator to join our team in Toronto, Ontario, on a long-term contract basis. In this role, you will support clients by ensuring administrative tasks are managed effectively and inquiries are addressed promptly. This hybrid position requires a commitment to providing exceptional service, as well as the ability to work collaboratively and adapt to new processes and systems.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to clients, ensuring tasks are completed accurately and within established service level agreements.<br>• Conduct daily reviews and approvals for administrative actions, including account transfers, fee setups, de-registrations, and foreign exchanges.<br>• Collaborate with service evolution teams to address client needs and deliver solutions.<br>• Proactively identify opportunities to improve processes and enhance client relationships.<br>• Respond to inquiries in a timely manner, offering clear and thorough communication.<br>• Assist in process optimization by recommending improvements that benefit both clients and internal operations.<br>• Maintain meticulous organization of daily activities, prioritizing tasks effectively.<br>• Work across multiple technology platforms, developing a strong understanding of system interactions.<br>• Contribute to fostering an inclusive and collaborative team environment.<br>• Undertake additional duties as required to support operational goals.
We are looking for a dedicated and detail-oriented Front Desk Coordinator to join our team on a long-term contract basis in Toronto, Ontario. This hybrid role requires a minimum of three days per week in the office, with new team members expected to spend additional time on-site. Reporting to the Manager, this position plays a crucial role in supporting Portfolio Managers and Introducing Brokers by ensuring exceptional service delivery and fostering strong client relationships.<br><br>Responsibilities:<br>• Develop and nurture strong client relationships by coordinating efforts across internal departments and divisions.<br>• Maintain high standards of customer service by keeping clients informed about new products, services, and developments relevant to their business needs.<br>• Promptly resolve client issues while identifying opportunities to enhance policies and procedures for improved service delivery.<br>• Review and approve daily administrative tasks, including bank transfers, foreign exchanges, de-registrations, and internal account transfers.<br>• Act as a liaison between clients and operational teams to ensure tasks are completed efficiently and proactively.<br>• Organize and document regular client meetings, addressing service and operational concerns while following up to ensure resolution.<br>• Provide clients with training and guidance on company policies and procedures that impact their business operations.<br>• Offer recommendations for process improvements to strengthen client relationships and enhance overall service quality.<br>• Represent the company professionally at client meetings and business functions.
<p>Robert Half is looking for a dedicated Corporate Services Associate to join our client, a Financial Services leader in Toronto, Ontario. In this role, you will play an integral part in supporting operational needs and optimizing business processes, as well as ensuring smooth delivery of corporate services. The ideal Corporate Services Associate will possess strong analytical skills and the ability to collaborate across teams to drive efficiency and compliance.</p><p> </p><p><strong>Responsibilities of Corporate Services Associate:</strong></p><ul><li><strong>Business Partnership & Operational Alignment:</strong> Build robust relationships across departments to understand needs, tailor solutions, manage vendors/contractors, partner with Finance, Procurement, and Legal, and contribute to operational effectiveness.</li><li><strong>Subject Matter Expertise & Compliance:</strong> Clearly communicate technical concepts; advise on business operations; ensure building regulation compliance; leverage financial trends to align services with market developments.</li><li><strong>Facilities Oversight & Maintenance:</strong> Track maintenance projects by safety/cost/impact, oversee contractors, conduct property inspections, manage supply inventory, and ensure accurate documentation and reporting.</li><li><strong>Business Continuity & Risk Mitigation:</strong> Act as Business Continuity Coordinator, test and review risk procedures, monitor regulatory/industry changes, and maintain crisis management readiness.</li><li><strong>Specific Duties:</strong> Office equipment & appliance procurement, stationery and supply management (including cross-office liaison), business mobile contract and invoice handling, access/security control (cards, keys, alarm), corporate insurance and Visa account management, document archival, hotel and travel logistics, event/meeting-catering coordination, and emergency resolution.</li><li><strong>Corporate Real Estate & Project Management:</strong> Represent the business for vendor contracts (using Coupa, Oracle, SAP), coordinate office space planning, expense management, tenant/lease agreements, disaster recovery site management, and lead facilities projects, budgets, and schedules.</li></ul>
