<p>We are looking for an analytical, detail-oriented professional to join a growing organization as an Accounts Receivable & Cash Application Specialist. This is a great opportunity for someone who enjoys problem-solving, collaborating with a supportive team, and contributing to streamlined financial operations in a dynamic environment. If you’re looking for a role with variety, impact, and room to grow, this could be an excellent next step.</p><p> </p><p> <strong><u>What You’ll Do</u></strong></p><p><br></p><p> In this role, you’ll support the accuracy and integrity of our financial data by managing day-to-day cash application and AR tasks, while helping improve processes across the department.</p><p> </p><p> <strong><u>Core Responsibilities:</u></strong></p><p> </p><ul><li> Record daily incoming payments (cheques, EFTs, credit cards, e-transfers, etc.) to maintain accurate AR balances</li><li> Troubleshoot and resolve payment discrepancies, including completing account reconciliations</li><li>Process electronic transfers, refunds, and credit card transactions</li><li>Correct posting errors and apply deposits or prepayments appropriately</li><li>Prepare daily deposit summaries for internal review</li><li>Monitor shared AR inboxes and respond to inquiries in a timely, professional manner</li><li>Complete vendor onboarding documentation and direct deposit setup forms</li><li>Prepare monthly aging reports for key accounts and maintain updated notes</li><li>Partner with the AR/Cash Application team and leadership to refine workflows and recommend process improvements</li><li>Provide backup support to teammates when needed</li><li>Assist with other accounting tasks or special projects as assigned</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Aurora, Ontario. In this role, you will be responsible for managing the accounts payable process, ensuring accuracy and compliance with company policies. This is an opportunity to contribute to a dynamic manufacturing environment by streamlining financial operations.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper coding and approval.<br>• Reconcile vendor accounts and resolve discrepancies in a timely manner.<br>• Prepare and execute check runs, ensuring compliance with payment schedules.<br>• Maintain accurate records of transactions and update the accounts payable ledger.<br>• Collaborate with internal teams to ensure invoices align with purchase orders and contracts.<br>• Perform data entry tasks with a high level of precision and attention to detail.<br>• Monitor and manage the accounts payable email inbox, addressing inquiries promptly.<br>• Assist with month-end closing activities, including generating reports and reconciling accounts.<br>• Use SAP and Microsoft Excel for tracking, reporting, and analysis.<br>• Support audit preparation by organizing and providing necessary documentation.
<p>Are you highly organized, detail-oriented, and looking to make an impact at a dynamic freight brokerage? Our company is seeking an experienced Accounts Payable Specialist to manage paper-based and electronic AP processes in a fast-paced environment. You’ll play a key role ensuring prompt, accurate payments and smooth transactional operations.</p><p><br></p><p>Key Responsibilities:</p><p>· Process 40–50 AP invoices per day, including printing, voucher preparation, matching invoices with proof of delivery, and confirming freight rates.</p><p>· Conduct daily vendor communication to resolve discrepancies and verify documentation.</p><p>· Initiate and monitor electronic payments via EFT and credit card.</p><p>· Maintain organized invoice and transaction filing systems.</p><p>· Export AP/AR data from CRM to ERP for seamless reporting and reconciliation.</p><p>· Support accounts receivable functions, including handling cash applications and assisting with bank reconciliations.</p><p>· Manage transactions primarily in Canadian dollars (approx. 90% AP payments CAD; remaining USD; no foreign exchange involved).</p><p>· Deliver accurate, timely results under paper-based accounting processes.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Toronto, Ontario. In this long-term contract position, you will play a key role in ensuring the accurate and efficient processing of vendor invoices, payment requests, and other accounts payable activities. This role offers an exciting opportunity to work within the healthcare sector, supporting vital operations and maintaining compliance with corporate policies.<br><br>Responsibilities:<br>• Process a high volume of vendor invoices and payment requests with precision and attention to detail to support hospital operations, capital projects, and trust funds.<br>• Validate invoices by ensuring proper authorization, adherence to corporate policies, and compliance with documentation requirements.<br>• Resolve outstanding invoices, credit notes, and overdue items by collaborating with Procurement Services, Logistics, end users, and vendors.<br>• Communicate with vendors to address and resolve discrepancies in a timely manner.<br>• Reconcile supplier general ledger accounts to monthly statements and provide aged creditor listings for audits.<br>• Obtain required approvals in line with signing authority policies and follow up with management and staff to address overdue invoices.<br>• Contribute to month-end, quarter-end, and year-end processes, as well as participate in special projects such as audits.<br>• Match purchase orders (2- and 3-way matching), verify coding and receiving slips, and ensure proper pricing.<br>• Process and monitor monthly procurement card payments while ensuring adherence to purchasing card policies.<br>• Perform data uploads for summary invoice billings and prepare accounts payable support for wire transfers.
<p>We are currently building a pipeline of experienced Accounts Payable Specialists for upcoming opportunities with our clients. This role is responsible for managing full-cycle accounts payable functions and ensuring accurate and timely processing of invoices and payments.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and code high-volume invoices accurately</li><li>Match, batch, and verify invoices against purchase orders and receipts</li><li>Prepare and process payments (cheques, EFT, wire transfers)</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain accurate vendor records and respond to inquiries</li><li>Assist with month-end closing, accruals, and reporting</li><li>Ensure compliance with company policies and procedures</li></ul><p><br></p>
<p>We’re partnering with a growing organization looking to add a detail-oriented and proactive <strong>Accounts Payable Specialist</strong> to their finance team. This is a great opportunity for someone who enjoys working cross-functionally, thrives in a fast-paced environment, and takes pride in accuracy and process improvement.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Perform 3-way matching of purchase orders, packing slips, and vendor invoices to ensure accuracy and proper authorization</li><li>Process vendor invoices in a timely and accurate manner within the company’s accounting/ERP system</li><li>Manage electronic payment processing (EFTs, wires, cheques), ensuring adherence to payment terms and cash flow priorities</li><li>Reconcile vendor statements and resolve discrepancies through effective communication with suppliers and internal teams</li><li>Maintain organized and accurate accounts payable records and documentation</li><li>Collaborate with purchasing, service, and operations teams to ensure alignment on inventory, job costing, and invoice approvals</li><li>Support continuous improvement initiatives, including the transition and adoption of a new ERP system</li><li>Ensure compliance with internal controls, company policies, and audit requirements</li><li>Respond to vendor inquiries and maintain strong, professional relationships</li></ul><p><br></p><p><strong>What We’re Looking For</strong></p><ul><li>2+ years of experience in Accounts Payable or a similar role</li><li>Strong attention to detail and organizational skills</li><li>Experience working within an ERP system</li><li>Excellent communication skills and ability to collaborate across teams</li><li>Ability to manage multiple priorities and meet deadlines </li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team in Toronto, Ontario. In this long-term contract position, you will play a vital role in ensuring smooth financial operations within a fast-paced healthcare environment. This opportunity is ideal for professionals with strong technical expertise and exceptional attention to detail.<br><br>Responsibilities:<br>• Handle full-cycle accounts payable processes, including invoice coding, processing, and posting.<br>• Reconcile staff expense claims and corporate Visa card transactions with precision.<br>• Verify payment documentation for accuracy and completeness before processing.<br>• Schedule and execute payment runs to ensure timely vendor payments.<br>• Match purchase orders, receipts, and invoices while adhering to approval protocols.<br>• Maintain organized and up-to-date accounts payable records for audits and reporting.<br>• Address vendor inquiries and resolve payment discrepancies in a timely manner.<br>• Assist with month-end close activities to support financial reporting.<br>• Leverage Concur and Microsoft GP software for efficient invoice and expense management.
<p>Our client is seeking an experienced Accounts Payable Clerk for a long-term contract in Edmonton, Alberta. This role is ideal for someone who thrives in a fast-paced construction environment and can manage high transaction volumes with accuracy.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume payments (cheques, wires, credit cards) accurately and on time</li><li>Manage AP data entry and ensure compliance before processing</li><li>Reconcile accounts and handle invoices across multiple entities</li><li>Improve and streamline inefficient processes</li><li>Execute payment runs and maintain proper documentation</li><li>Support and guide junior AP staff</li><li>Manage ~1,700 transactions monthly</li><li>Bring structure to disorganized workflows</li><li>Use Excel (pivot tables, VLOOKUPs) for data management</li><li>Communicate with stakeholders to resolve issues efficiently</li></ul><p><br></p>
<p>We are seeking a detail-oriented Accounts Payable Clerk for a long-term contract in Calgary, Alberta within the real estate and property sector. This role involves high-volume invoice processing, tax compliance, and accurate financial data management in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high volumes of invoices (approx. 1,200/month) accurately and efficiently</li><li>Match purchase orders to invoices and process payments in Yardi</li><li>Review invoices, receipts, and tax validations in Concur</li><li>Ensure correct coding based on property and general ledger requirements</li><li>Apply provincial tax rules and exemptions to ensure compliance</li><li>Investigate and resolve invoice discrepancies with team members</li><li>Maintain accurate data entry and meet processing deadlines</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Specialist to join our team in Markham, Ontario. In this role, you will play a key part in ensuring the accuracy and efficiency of financial transactions, while collaborating with various stakeholders to maintain compliance with company policies. If you have a passion for numbers, problem-solving, and teamwork, we invite you to contribute to our innovative and customer-focused environment.<br><br>Responsibilities:<br>• Accurately post financial transactions to customer accounts, ensuring compliance with established policies and procedures.<br>• Process customer refunds and vendor payments in a timely and precise manner.<br>• Manage the processing of invoices, including tax payments, while adhering to financial guidelines.<br>• Assist with month-end tasks such as journal entries and account reconciliations.<br>• Act as backup support for team members and provide assistance to the Customer Accounting Supervisor as needed.<br>• Collaborate with stakeholders to investigate and resolve accounting-related issues.<br>• Contribute to process improvement initiatives by suggesting and implementing effective changes.<br>• Provide necessary documentation and information during audit processes to support compliance.<br>• Uphold high standards of accuracy and organization in all financial activities.
<p>Our client is anticipating a future need for a standalone Payroll Specialist with Payworks experience to support their Calgary, Alberta team. This role is ideal for a detail-oriented payroll professional who can independently manage end-to-end payroll processes in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process full-cycle, standalone payroll accurately and on schedule</li><li>Manage payroll using Payworks, including system setup and maintenance</li><li>Ensure compliance with federal and provincial payroll regulations</li><li>Maintain employee payroll records and resolve discrepancies</li><li>Prepare payroll reports and support month-end activities</li><li>Handle payroll inquiries from employees and internal stakeholders</li><li>Process ROEs, adjustments, and year-end payroll activities</li><li>Collaborate with HR and Finance as needed</li></ul><p><br></p>
<p>We’re seeking an experienced Payroll Specialist for a long-term contract in Calgary, Alberta. This role supports a major system transformation, consolidating multiple payroll platforms into Dayforce. You’ll work cross-functionally to ensure accurate data migration, compliance with Canadian payroll regulations, and successful system implementation.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Migrate payroll data from legacy systems into Dayforce, ensuring accuracy</li><li>Validate payroll calculations (earnings, deductions, taxes, retro)</li><li>Collaborate with HR, finance, IT, and payroll teams on system requirements</li><li>Support testing phases, including UAT, and resolve defects</li><li>Prepare YTD data and assist with parallel payroll runs</li><li>Investigate and resolve payroll variances</li><li>Partner with external consultants on implementation</li><li>Support go-live readiness, including training and process validation</li><li>Configure payroll systems using best practices</li><li>Communicate effectively with stakeholders, including senior leadership</li></ul><p><br></p>
<p>Our client, a stable and well-established manufacturing organization, is seeking a detail-oriented Payroll Specialist to join their team. This role is responsible for processing non-union payroll and providing light HR support in a fast-paced manufacturing environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process full-cycle bi-weekly payroll for salaried and hourly non-union employees</li><li>Ensure accurate calculation of regular hours, overtime, vacation pay, statutory holiday pay, and payroll deductions</li><li>Administer payroll changes including new hires, terminations, salary adjustments, and benefit deductions</li><li>Maintain accurate payroll records in accordance with Ontario employment standards and applicable legislation</li><li>Respond to payroll-related inquiries from employees and management in a professional and timely manner</li><li>Support month-end and year-end payroll activities including reconciliations, records of employment, T4s, and audits</li><li>Assist with light HR administrative duties such as onboarding documentation, maintaining employee files, and benefits enrollment</li><li>Provide general administrative support to the HR team, including basic reporting and compliance tracking</li></ul>
We are looking for a detail-oriented Payroll Specialist to join our team in Vaughan, Ontario. In this long-term contract role, you will play a key part in managing payroll processes, handling accounts payable, and ensuring compliance with financial regulations. This position offers an excellent opportunity to contribute your expertise in payroll administration and accounting within a fast-paced environment.<br><br>Responsibilities:<br>• Process weekly payroll for approximately 150 employees, including salaried and hourly staff, using EZpay.<br>• Set up new employees and manage terminations within payroll systems, ensuring accuracy in vacation accruals and deductions.<br>• Prepare payroll files for bank uploads and oversee remittances such as government contributions, vacation payouts, and union payments.<br>• Handle accounts payable by reviewing, coding, and entering 10–15 invoices daily into QuickBooks Desktop.<br>• Issue around 80 cheque payments bi-weekly, ensuring timely and accurate processing.<br>• Allocate expenses to appropriate general ledger accounts in a non-purchase order environment.<br>• Maintain effective communication with vendors and internal departments across multiple locations.<br>• Manage invoices received through mail and the accounts payable inbox efficiently.<br>• Oversee expenses related to repairs, maintenance, IT, and office operations.<br>• Collaborate with HR to ensure payroll compliance and resolve any discrepancies.
<p>Robert Half is recruiting a Payroll Specialist on behalf of an industry leader. This is an excellent opportunity to join a well-established payroll team supporting a large, multi‑provincial Canadian workforce. This position is based in the Greater Edmonton, Alberta area.</p><p><br></p><p>The Payroll Specialist will support end‑to‑end payroll processing and act as a key point of contact for employee payroll and benefits inquiries. The role reports directly to the Payroll Manager and works alongside a collaborative and growing payroll team.</p><p><br></p><p>This position is ideal for a payroll professional with a strong understanding of payroll fundamentals, solid technical skills, and exceptional attention to detail, who is comfortable working with field-based employees in a fast‑paced environment.</p><p><br></p><p><strong>Payroll Processing</strong></p><ul><li>Process weekly, multi‑provincial Canadian payroll</li><li>Ensure payroll is completed accurately and on time using </li><li>Review, validate, and troubleshoot electronic timesheets</li><li>Support payroll job costing requirements</li><li>Assist with payroll reconciliations and balancing</li><li>Ensure compliance with provincial payroll legislation</li></ul><p><strong>Benefits Administration & Reconciliations</strong></p><ul><li>Complete regular benefits reconciliations</li><li>Respond to frequent employee inquiries related to benefits coverage and deductions</li><li>Support benefit enrollments, changes, and terminations</li><li>Liaise with internal teams and benefits providers as required</li></ul><p><strong>Employee Support & Inquiries</strong></p><ul><li>Serve as a primary contact for payroll- and benefits-related employee questions</li><li>Provide clear, professional, and timely responses to inquiries</li><li>Work closely with employees in operational and field-based roles</li></ul><p><strong>Systems & Process Support</strong></p><ul><li>Maintain accurate and up-to-date payroll records </li><li>Assist with payroll audits, reporting, and year-end activities</li><li>Identify discrepancies and escalate issues as appropriate</li><li>Contribute to continuous improvement initiatives within payroll processes</li></ul>
<p>We are currently building a pipeline of experienced Payroll Specialists for upcoming opportunities with our clients. This role will be responsible for processing payroll accurately and on time while ensuring compliance with company policies and applicable legislation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process full-cycle payroll for employees on a regular schedule</li><li>Ensure accuracy of payroll data, including timesheets, deductions, and benefits</li><li>Investigate and resolve payroll discrepancies in a timely manner</li><li>Maintain employee payroll records and ensure data integrity</li><li>Support onboarding and offboarding processes related to payroll</li><li>Prepare payroll reports and assist with audits as required</li><li>Ensure compliance with federal and provincial payroll regulations</li><li>Respond to employee inquiries regarding payroll and deductions</li></ul><p><br></p>
<p>Our client is seeking an experienced Payroll Specialist with strong exposure to both local and United States payroll processing. This role is ideal for someone who enjoys working within a fast-paced environment and has hands-on experience with large-scale payroll systems. You will be responsible for accurate and timely payroll delivery, compliance with multi-jurisdictional regulations, and contributing to continuous process improvement.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process end-to-end Canadian and United States payroll for salaried and hourly employees.</li><li>Maintain payroll accuracy by reviewing employee changes, timesheets, earnings, deductions and remittances.</li><li>Ensure compliance with federal, state, provincial and local requirements for both Canada and the United States.</li><li>Prepare payroll reports and support finance, HR and audit teams.</li><li>Resolve payroll discrepancies and respond to employee inquiries.</li><li>Contribute to system upgrades, testing and workflow improvements.</li></ul><p><br></p>
<p>Our client is seeking a <strong>Payroll Specialist</strong> for a long-term contract in Leduc, Alberta. This role manages payroll across multiple provinces, ensures compliance, and supports system implementation projects while overseeing payroll for a diverse workforce.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Administer bi-weekly payroll for ~400 employees across BC, AB, SK, and ON (salaried, hourly, casual)</li><li>Manage shift differentials, expense reimbursements, and payroll inquiries</li><li>Act as primary payroll processor and SME, providing guidance to new staff</li><li>Support transition to a new payroll system (Dayforce) while maintaining current processes</li><li>Use Excel (pivot tables, VLOOKUP) to analyze and manage payroll data</li><li>Collaborate with internal teams to ensure accurate payroll and smooth project execution</li><li>Adapt workflows to organizational changes and system upgrades</li></ul><p><br></p>
<p>We are looking for an Accounts Receivable Clerk to join our team in Toronto, Ontario. In this role, you will play a key part in managing the company's financial transactions, ensuring accuracy, and maintaining strong relationships with customers. This position offers an opportunity to contribute to a dynamic environment while advancing your career in accounting.</p><p><br></p><p>Responsibilities:</p><p>• Generate and distribute customer invoices, credit memos, and account statements with precision.</p><p>• Record and reconcile payments received via wire transfers, cheques, credit cards, and other methods.</p><p>• Monitor overdue accounts and promptly follow up to ensure timely payments.</p><p>• Conduct credit risk assessments, review customer profiles, and approve sales orders based on credit limits.</p><p>• Communicate professionally with clients to resolve invoice discrepancies and address payment issues.</p><p>• Investigate and resolve billing discrepancies, including pricing errors and deductions.</p><p>• Maintain accurate records of accounts receivable transactions and reconcile customer accounts.</p><p>• Collaborate with internal teams, such as sales and logistics, to resolve shipment and invoice concerns.</p><p>• Prepare regular sales activity reports and provide updates on collections to management.</p><p>• Assist with month-end closing procedures and support audit activities as required.</p><p><br></p><p>This job posting is for a current vacancy with our client.</p><p>Our Specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster</p>
<p>Our client is seeking a detail-oriented <strong>Accounts Receivable Clerk</strong> for a long-term contract in Calgary, Alberta. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and delivers excellent customer support. You will manage payment processes, resolve account discrepancies, and support efficient AR operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Respond to account inquiries and resolve issues</li><li>Post and reconcile payments, process refunds, and address cardholder questions</li><li>Update customer records and process account adjustments (returns, tax, freight, credits)</li><li>Upload and review invoices on external platforms</li><li>Support month-end closing and team workflow management</li><li>Collaborate with colleagues to meet departmental goals </li></ul><p><br></p>
<p>Location: Surrey, BC (Fully On-Site)</p><p>Salary: $50,000 annually</p><p>Employment Type: Permanent, Full-Time</p><p><br></p><p><strong>The Opportunity</strong></p><p>This role is ideal for an experienced office administrator, data entry, finance clerical professional who wants to transition into an accounting career within a large, structured organization.</p><p>You’ll be supporting the Accounts Receivable (AR) function in a high-volume, fast-paced environment, working with significant transaction volumes and engaging regularly with internal and external stakeholders.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Processing and entering high volumes (200+) of financial transactions with accuracy</li><li>Supporting accounts receivable and payment activities on a daily basis</li><li>Maintaining organized records and documentation for the Finance team </li><li>Communicating professionally with customers and internal teams</li><li>Assisting with general administrative and reporting tasks </li></ul><p><strong>Why This Role</strong></p><ul><li>Clear entry point into an accounting career – solid entry level position </li><li>Exposure to structured AR processes in a larger organization - long term permanent FT hire </li><li>Stable, full-time opportunity with room to grow in responsibility/ task </li></ul><p><br></p>
<p>Our sub-trade client located in Coquitlam is looking to hire a Project Accounts Receivable Coordinator to join their finance team. As the Project Accounts Receivable Coordinator, your role will be mainly supporting the full-cycle Accounts Receivable operation where you will be working closely with the Project Managers in setting up projects and ensuring the invoicing, progress billing, and payment postings are completed in a timely manner. As the Project Accounts Receivable Coordinator, you possess extraordinary time management skills and have the ability to communicate effectively with both the internal and external stakeholders.</p><p><br></p><p><br></p>
<p>Our Surrey-based client, located in the Port Kells area, is seeking an Accounts Payable Administrator to join their team.</p><p><br></p><p>The Accounts Payable Administrator will be responsible for full-cycle accounts payable, including but not limited to the following duties:</p><p><br></p><p>• Reviewing invoices for accuracy</p><p>• Verifying invoices against the system</p><p>• Attaching and maintaining invoice documentation</p><p>• Coding invoices when required</p><p>• Processing cheque runs and EFT payments</p><p>• Month-end credit card reconciliations</p><p>• Expense report processing and reconciliations</p><p>• Vendor account reconciliations</p><p>• Ad hoc duties as assigned</p><p><br></p><p><br></p><p><br></p>
<p><strong>Organizational Overview</strong></p><p>A well-established organization with a structured finance function is seeking an Accounts Payable Administrator to support day-to-day accounting and administrative operations. This is a full-time, permanent opportunity based in Vancouver, BC, operating in a hybrid environment.</p><p><br></p><p>The role sits within a stable and process-driven team and supports a high volume of transactional work. The environment is highly structured, with clearly defined procedures, policies, and expectations. This position is best suited for someone who values consistency, accuracy, and long-term ownership of routine processes within a defined scope. While the role offers stability and clarity, progression within this function is limited.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>• Process a high volume of vendor invoices from receipt through payment, ensuring accuracy, completeness, and appropriate approvals</p><p>• Review, validate, and process employee reimbursements in accordance with established policies and documentation standards</p><p>• Administer recurring payments, allowances, and benefit-related transactions</p><p>• Complete corporate credit card reconciliations and related expense entries</p><p>• Maintain detailed tracking files and reconcile transactional data to accounting records</p><p>• Ensure all transactions are properly supported and audit-ready at all times</p><p>• Respond to audit and internal documentation requests as required</p><p>• Serve as a primary point of contact for internal stakeholders, retirees, external partners, and vendors regarding accounts payable, expenses, and benefit-related inquiries</p><p>• Manage a high volume of email and phone correspondence, including follow-ups on missing documentation, approvals, or corrections</p><p>• Clearly explain processes, requirements, and timelines, and return non-compliant submissions for revision</p><p>• Provide timely, respectful, and professional service, including when handling sensitive or complex matters</p><p>• Follow up on outstanding items to ensure deadlines are met and issues are fully resolved</p><p>• Handle confidential and personal information with a high degree of discretion and care</p><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Administrator to join our client in Edmonton, Alberta. In this role, you will oversee the full accounts payable cycle, ensuring accurate and timely processing of SUBCONTRACTOR invoices and payments. This is an excellent opportunity for someone with strong organizational skills and a background in construction or contracting to contribute to a dynamic and fast-paced environment and dealing with subcontractor invoices, CCA-1 subcontractor agreements.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete accounts payable process, including entering, coding, and performing three-way matching for invoices.</p><p>• Process subcontractor progress billings, invoices, and holdback releases.</p><p>• Subcontract administration including issuing and tracking subcontracts (CCA-1).</p><p>• Ensure proper submission of documentation required for invoicing, including statutory declarations, WCB clearance letters and insurance documentation etc</p><p>• Accurately code purchase orders and reconcile them with job-specific costs.</p><p>• Collaborate with project managers and foremen to verify cost codes and resolve any discrepancies.</p><p>• Route invoices for approval and ensure all supporting documentation is properly maintained.</p><p>• Cross-check invoices against contracts or agreements to ensure pricing accuracy.</p><p>• Conduct mid-month and end-of-month cheque runs, ensuring timely payments to vendors and contractors.</p><p>• Process contractor progress invoices while maintaining accurate costing and tracking.</p><p>• Maintain organized records of transactions and support month-end closings and audits as needed</p><p>• Assist in the preparation of provincial sales tax reporting</p>
