<p>We are looking for a highly skilled <strong>Senior Administrative Assistant</strong> to join our team in <strong>Sherwood Park, Alberta</strong>. This long-term contract position requires someone who excels in managing calendars, facilitating meetings, and producing high-quality reports. The ideal candidate will thrive in a collaborative environment while ensuring that all administrative tasks are carried out efficiently and meet organizational standards.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars and coordinate meetings to ensure smooth scheduling across departments.</p><p>• Prepare and edit detailed reports, including graphics and written content, adhering to county standards.</p><p>• Handle employee expense reconciliation and purchasing processes using PO cards.</p><p>• Take accurate meeting minutes, track action items, and follow up with team members as required.</p><p>• Utilize SharePoint for document management and collaboration.</p><p>• Create and maintain spreadsheets in Microsoft Excel, including advanced functions such as pivot tables and V-lookups.</p><p>• Collaborate with other administrative professionals and departments to streamline processes.</p><p>• Support marketing initiatives by producing administrative write-ups and graphics.</p><p>• Demonstrate proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.</p><p>• Participate in team meetings and contribute to building a positive and productive work environment.</p>
<p>Robert Half has partnered with a respected client in the search for an experienced Business Administrator to join their team. This is a key role responsible for overseeing administrative operations, ensuring organizational efficiency, and supporting company leadership in achieving strategic goals. If you thrive in an organized and results-oriented environment, we want to hear from you!</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Provide comprehensive administrative support to senior leadership, including managing calendars, coordinating meetings, and arranging travel</li><li>Handle sensitive and confidential information with professionalism and discretion</li><li>Prepare and manage budgets, track expenses, and analyze financial data to support decision-making</li><li>Work closely with department heads and staff to address organizational needs and implement solutions</li><li>Assist with the planning and execution of company projects, ensuring goals and deadlines are met</li><li>Maintain records, manage contracts, and oversee compliance with company policies and regulations</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><ul><li>Prepare, collect and organize supporting documentation for new leases and lease renewals: offer letters, schedule C-1’s, annotated lease plans, unit fact sheets, space drawings, with mentorship from the Leasing executive/Director and/or legal department;</li><li>Perform administrative duties, including correspondence, reports, statements and agreements, photocopying, faxing, taking meeting minutes, coordinating travel arrangements, organizing and maintaining files and answering phones;</li><li>Coordinate all meetings, booking meeting rooms, preparing all meeting materials and arranging for audio-visual equipment, flip charts, etc;</li><li>Assist with the preparation of the department budget and reconciliation process, as required;</li><li>Process for payment all department invoices, and expense reports for the Leasing Executive/Director;</li><li>Design and prepare leasing packages for potential clients, including PowerPoint presentation; </li><li>Prepare monthly lease and sales reporting, space reconfigurations, track all deals and follow up as required;</li><li>Prepare, collect and organize supporting documentation for new leases and lease renewals: offer letters, schedule C-1’s, annotated lease plans, unit fact sheets, space drawings, with mentorship from the Leasing Executive/Director and/or legal department;</li><li>Maintain tenant files, obtain credit information, track written notice timelines, and follow up on counter-signed letters and deposits. Keep appropriate tracking spreadsheets and database regularly updated;</li><li>Coordinate all aspects of ICSC events, including preparing the booth, providing information where required, and redirecting retailers to appropriate Leasing Executive/Director;</li><li>Receive all incoming calls from prospective clients and provide general information to clients; act as a department liaison with internal and external clients;</li><li>Respond to requests for information and redirecting inquiries beyond own scope of expertise to maintain high levels of customer service</li><li>Using online databases, look up lease clauses, compare and contrast language, and summarize lease details as requested for Leasing Executives and Directors.</li><li>Perform other duties as assigned, some of which may involve working with other cross functional Leasing Groups and Teams </li></ul><p><br></p>
<p>Robert Half is partnered with a law firm in the Mississauga area who is hiring a Bookkeeper to their team. This is a full time permanent position located in the Mississauga area. As the Bookkeeper, you will be responsible for; </p><p><br></p><p><strong>Bookkeeping Responsibilities:</strong></p><ul><li>Manage and process accounts payable, ensuring timely and accurate payments.</li><li>Track and reconcile accounts receivable, including invoicing, collections, and deposits.</li><li>Prepare and process biweekly payroll for a small team, ensuring compliance and accuracy.</li><li>Prepare and make bank deposits, ensuring proper posting into the firm’s accounting system.</li><li>Maintain and reconcile trust accounts, ensuring compliance with applicable regulations and law society requirements.</li><li>Prepare and file HST remittances on time.</li><li>Assist with month-end close processes, including preparing reconciliations and reports.</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Maintain organized digital and physical financial records for audits and general administration.</li><li>Provide support for client invoicing, billing inquiries, and related administrative tasks.</li><li>Assist in preparing documentation for audits and compliance reporting.</li><li>Monitor office supplies and proactively re-order essential items to maintain stock levels.</li><li>Serve as the first point of contact for clients, visitors, and vendors by greeting and assisting them professionally.</li><li>Manage phone calls, emails, and correspondence, directing inquiries to the appropriate personnel.</li><li>Manage incoming and outgoing mail and courier services.</li></ul><p><br></p><p><br></p>
<p>A growing organization is building a strong finance team to support its transition from acquisition to production. Reporting to the Corporate Controller, the Corporate Accountant will play an integral role in the monthly and quarterly close process, ensuring financial data is accurate, complete, and delivered in a timely manner. Key responsibilities include preparing consolidation entries, account reconciliations, and statutory reports, managing intercompany transactions, and supporting payroll, tax, and treasury operations. This role requires strong attention to detail and a collaborative approach, working closely with site accountants, finance leaders, and cross-functional teams to ensure compliance and data integrity.</p><p><br></p><p><strong>Key responsibilities include:</strong></p><ul><li><strong>Financial Reporting and Consolidation</strong>: Perform monthly and quarterly close processes by preparing consolidation entries, drafting financial statements and notes, and compiling supporting schedules. Complete journal entries and reconciliations, review local financial statements and fixed asset registers, monitor daily currency exchange rates, and prepare management cost reviews, including MD& A analyses for senior leadership.</li><li><strong>Intercompany and Accounts Payable</strong>: Ensure accurate coding and timely processing of vendor invoices, prepare intercompany billings with supporting documentation, reconcile intercompany balances, run revaluations, and manage payments via wires, electronic transfers, and cheques with appropriate approvals. Investigate and resolve outstanding balances to maintain accurate ledgers.</li><li><strong>Operations Finance and Statutory Reporting</strong>: Prepare management fee schedules for site allocations and compile quarterly and annual accounting packages to support deferred and current tax provision calculations. Draft legal entity financial statements for statutory compliance and contribute to cost analyses for mining, processing, and administrative functions. Update inventory adjustment and deferred stripping models monthly.</li><li><strong>Payroll and Benefits</strong>: Manage payroll-related journal entries and reconciliations to ensure accurate allocation of benefits and deductions. Calculate director fees, verify withholding tax compliance, and process payments efficiently.</li><li><strong>Tax Compliance</strong>: Collect and organize data for corporate tax returns, file GST/HST returns, assist in CRA audit responses, and support the calculation of quarterly and annual tax provisions.</li><li><strong>Treasury and Cash Management</strong>: Record and reconcile sales of assets, such as gold and silver, oversee treasury reports, and maintain accurate bank account reconciliations. Manage wire payments, ensure optimal cash balancing across accounts, and liaise with refiners regarding shipments and settlements.</li><li><strong>Systems and Controls</strong>: Execute ERP month- and year-end close procedures, ensuring the integrity of subledgers and general ledgers, rolling balances, and maintaining data accuracy. Document internal controls and assist in compliance processes such as insurance renewals.</li><li><strong>Special Projects</strong>: Provide accounting expertise for due diligence and support ad hoc projects as needed, contributing to continuous improvement initiatives within the finance function.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and bilingual Administrative Assistant to join our clients team in Ottawa, Ontario. This is a long-term contract position within a unionized environment, offering an exciting opportunity to contribute to organizational success. The ideal candidate will have strong multitasking abilities and be proficient in both English and French.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage data entry tasks with accuracy, ensuring that all information is properly recorded and maintained.</p><p>• Coordinate and schedule meetings, conferences, and travel arrangements for team members.</p><p>• Provide exceptional customer service by handling inbound calls and responding to email correspondence in a timely manner.</p><p>• Support grievance processes by maintaining records and handling related documentation.</p><p>• Perform administrative tasks such as drafting documents and preparing presentations using Microsoft Office tools.</p><p>• Organize and maintain schedules, ensuring appointments and deadlines are met.</p><p>• Collaborate with team members to address inquiries and resolve issues effectively.</p><p>• Maintain confidentiality and ensure data security in all administrative activities.</p>
<p>Nous recherchons un coordonnateur administratif pour notre important client situé dans le Vieux-Port de Montréal. Ce rôle clé implique la gestion de la documentation d'immigration, le maintien de relations solides avec les clients et l'offre d'un service à la clientèle de premier ordre. Si vous êtes motivé, organisé et doté d'excellentes aptitudes en communication, nous aimerions vous rencontrer.</p><p><br></p><p>Responsabilités:</p><p>• Collaborer avec les équipes internes pour rédiger, valider et corriger les documents nécessaires aux demandes d'immigration.</p><p>• Assurer un suivi rigoureux des documents afin de respecter les délais et les exigences des clients.</p><p>• Fournir un service à la clientèle exceptionnel en répondant aux besoins des clients actuels et nouveaux.</p><p>• Maintenir des relations solides avec les clients grâce à des communications régulières et proactives.</p><p>• Mettre en place des stratégies visant à améliorer la satisfaction client et la fidélisation.</p><p>• Identifier des opportunités de développement et des possibilités de ventes croisées pour soutenir la croissance de l’entreprise.</p><p>• Superviser et accompagner les membres juniors de l’équipe pour garantir leur progression et leur réussite dans leurs missions.</p>
<p>Are you looking to join a dynamic and professional team in a professional London office setting? We are seeking a highly skilled and personable full time Receptionist to provide a superior front-facing experience for clients while supporting the administrative needs of the office. If you have a proven track record as a receptionist and office administrator we encourage you to apply!</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>The Receptionist will professionally welcome and assist clients, ensuring they are directed to the appropriate staff member or meeting room. Support client meetings by scheduling and maintaining boardroom spaces and providing refreshments as required.</li><li>Answer, screen, and direct incoming calls while maintaining a friendly and professional demeanor. Accurately document and relay messages when needed.</li><li>Perform essential clerical duties such as filing, photocopying, faxing, data entry, and other general office tasks.</li><li>Ensure the reception area remains clean, organized, and reflective of the company’s professional image.</li><li> Organize and manage incoming and outgoing mail, courier services, and package deliveries. Assist with daily office operations and administrative functions as assigned.</li></ul><p><br></p>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests.</li><li>Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</li><li>Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</li><li>Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</li><li>Coordinate with other departments internally.</li><li>Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</li><li>Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</li><li>Facilitate interdepartmental communication, as needed.</li><li>Manage special projects, as assigned.</li></ul><p><br></p><p><br></p>
We are looking for a highly organized and adaptable Office Manager to join our team on a contract basis in Vancouver, British Columbia. This role will primarily involve overseeing tasks related to an office relocation while providing essential administrative support in a fast-paced environment. Reporting to the Finance and IT Executive Director, you will play a key role in ensuring day-to-day operations run smoothly during this transitional period.<br><br>Responsibilities:<br>• Coordinate logistics for the office relocation, including packing and unpacking boxes and liaising with movers to ensure seamless transitions.<br>• Serve as the main contact for technical support, troubleshooting issues, and managing technology setup during the move.<br>• Manage calendars and order supplies to support the Executive Director and broader team.<br>• Oversee data clean-up projects to streamline organizational processes.<br>• Provide general administrative support, ensuring efficient communication and task management across the team.<br>• Navigate and adapt to team dynamics, ensuring a collaborative and productive work environment.<br>• Utilize Microsoft Excel for tracking and organizing relocation logistics.<br>• Maintain and organize documentation using tools like SharePoint or similar platforms.
<p>We are searching for experienced Administrative Coordinators for our client, a non-profit organization for construction, based in New Westminster. In the role of Health & Safety Coordinator, you will be responsible for supporting the administrative function of the Health & Safety department and the Advisory Committee. No two days are the same in this fast paced, high volume role, requiring a highly organized individual who has a keen interest in learning new things, communicating with a variety of individuals, and understands the importance of Safety withing Construction.</p><p><br></p><p>The main duties of this person are:</p><p>• Manage the Director’s calendar, including scheduling meetings, appointments, and reminders.</p><p>• Draft emails, memos, and other communications on behalf of the Director; respond to stakeholder inquiries related to safety and OH& S programs.</p><p>• Conduct regulatory reviews and prepare reports for industry groups as needed.</p><p>• Contribute to social media and publications promoting safety services; update Health & Safety content and industry resources on the website.</p><p>• Assist with planning annual Safety Conference and represent the organization at industry events.</p><p>• Maintain accurate records, templates, photos, and reports using the document management system.</p><p>• Ensure proper recordkeeping across all applicable databases and programs.</p><p>• Provide general administrative support to the Health & Safety team as directed by the Director.</p><p>• Coordinate committee activities by scheduling meetings, preparing agendas, documenting minutes and action items, and responding to member and stakeholder inquiries.</p><p>• Support project work by developing documentation and industry resources, and compiling statistics and progress reports for monthly or ad hoc presentations to the committees.</p><p>• Co-lead the Occupational Health & Safety (OH& S) program alongside the Director, including active participation in the JOHS Committee, internal safety initiatives, and COR audit responsibilities to maintain certification.</p><p>• Maintain compliance by updating OH& S documents in line with regulatory changes, liaising with WorkSafeBC as needed, and reporting safety statistics and progress to Executives.</p><p><br></p><p><br></p>
<p>We’re partnering with a well-respected post-secondary institution in Vancouver that’s dedicated to providing accessible, inclusive education and supporting student success within First Nations. We are searching for a Administrative Assistant to support the Dean of Academics — someone who thrives in an academic setting, enjoys keeping things organized, and takes pride in being the go-to person for getting things done efficiently and thoughtfully.</p><p><br></p><p>In this role, you’ll be the Dean’s right hand, managing daily operations and ensuring the academic office runs smoothly. It’s a mix of coordination, communication, and administrative work — perfect for someone who enjoys variety and takes initiative.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Serve as the first point of contact and trusted support for the Dean of Academics.</li><li>Manage the Dean’s calendar, appointments, and meetings — ensuring schedules flow smoothly and priorities stay on track.</li><li>Coordinate and document meetings with faculty and program staff, tracking action items and follow-ups.</li><li>Keep academic files, data, and deadlines organized and up to date.</li><li>Support faculty onboarding, handbook updates, and academic policy reviews.</li><li>Oversee hiring logistics for academic staff — from posting jobs and scheduling interviews to reference checks and onboarding new hires.</li></ul><p><br></p>
<p><strong>Robert Half is partnering with an organization that's looking for a Bookkeeper/Office Admin to join their team in the Ottawa region. This is a permanent position working a hybrid model. </strong></p><p><br></p><p><strong>Details:</strong></p><p>-Compensation (48-50K) working 4 days up to 32hrs </p><p>-Hybrid (1-2 days on site) flex days</p><p>-Full benefits + RRSP matching</p><p>-3 weeks vacation + closed between Christmas/NYE</p><p>-Excellent culture and leadership team</p><p>-Parking spot can be negotiated </p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>-Accurately document daily financial transactions, including purchases, sales, invoices, and payments</p><p>-Organize and maintain financial documents such as cash flow statements, profit and loss statements, and reconciliation records.</p><p>-Collaborate with accountants to guarantee adherence to tax regulations and other legal requirements</p><p>-Oversee accounts payable and receivable, assisting with payroll, and other related financial accounts</p><p>-Perform reconciliations of clearing accounts and financial reports, identifying and resolving discrepancies as needed</p><p>-Handle invoice payments, assign costs to applicable cost centers, and ensure timely payment processing</p><p>-Coordinate with authorized signatories to secure written approvals and signatures on essential documents</p><p>-Supervise and evaluate all financial and related administrative activities</p><p>-Draft government forms, reports, remittances, and audit-ready documents</p><p>-Administer banking transactions, including payments, deposits, fund transfers, and signing authority</p><p>-Handle insurance contracts, lease agreements, and related payments</p><p>-Collaborate with the Controller on HST returns and other required CRA documentation</p><p>-Set up, manage, and reconcile merchandise sales for various events</p><p>-During events, handle daily collection and reconciliation of box office and merchandise finances, including cash management.</p><p>-Assist with general office management as required</p><p>-Provide financial support to management</p><p>-Manage and track organizational memberships</p><p>-Track confidential information including staff passwords</p><p>-Manage and complete new employee orientation and forms, network/email set up, and government forms for payroll</p><p>-Manage employee benefits including health insurance and RRSP</p><p>-Collect timesheets/invoices from all employees/contractors and prepare payroll bi-monthly (in cooperation with Controller and third-party payroll service provider)</p><p>-Perform additional responsibilities and tasks as assigned</p><p><br></p>
<p>We are looking for an experienced Executive Assistant to join our clients growing team in Ottawa, Ontario, on a three-month contract basis. In this hybrid role, you will provide high-level administrative support to senior leadership, including managing schedules, coordinating meetings, and handling confidential information. This position requires someone with strong attention to detail, excellent organizational skills, and the ability to anticipate needs in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, ensuring all meetings and appointments are scheduled appropriately and marked private when necessary.</p><p>• Organize and prepare materials for meetings, including conference calls and virtual sessions using platforms such as Cisco Webex and Microsoft Teams.</p><p>• Maintain accurate records of correspondence and documentation, ensuring confidentiality at all times.</p><p>• Assist with travel arrangements for executives, including booking flights and accommodations, and preparing itineraries.</p><p>• Collaborate with team members to support organizational needs while working independently on assigned tasks.</p><p>• Utilize software tools such as CRM systems, Concur, and Kronos for effective timekeeping and expense reporting.</p><p>• Monitor and anticipate administrative needs to ensure seamless operations.</p><p>• Communicate professionally with internal and external stakeholders, fostering positive relationships.</p><p>• Handle incoming inquiries and draft correspondence on behalf of the executives.</p><p>• Support the implementation of processes and systems as needed to enhance efficiency.</p>
<p>Our client in the construction industry are looking for a skilled Contract & Risk Analyst to join their team. In this role, you will be responsible for managing contract reviews, negotiating terms, and ensuring compliance with legal and regulatory standards. The ideal candidate will bring a strong understanding of contract administration, excellent analytical skills, and the ability to thrive in a dynamic environment.</p><p><br></p><p><strong>Role Responsibilities</strong></p><ul><li>Reviews terms and conditions of bid documents, contracts (service/maintenance agreements, modernization agreements, new installation/construction agreements), and change orders.</li><li>Negotiates and approves contract terms with sales representatives and customers</li><li>Supports projects and initiatives that have regulatory, legal or operational risk implications</li><li>Advises departments and customers of contractual rights and obligations</li><li>Administers completion of insurance and bond request forms, as needed</li><li>Assists regional and branch representatives in drafting and issuing demand letters to non-paying customers, and negotiating settlements of unpaid accounts and early contract cancellations</li><li>Reviews and revises national agreements, preparing contract review guidance documents for internal use, and conducting research into legislative updates and other contract-related industry trends, as required</li><li>Involvement with legal notice of delinquent AR issues and resolution of same with the branches</li><li>Performs other legal research and administrative duties to support and assist in Legal, Compliance, Contracts & Risk Administration, as assigned</li></ul>
<p>We are seeking a detail-oriented <strong>Accounts Payable Clerk</strong> for a full-time contract position with our Calgary-based client. The ideal candidate has a strong accounting background and thrives in a fast-paced, team-oriented environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process purchase orders, vendor invoices, and credit card transactions</li><li>Manage banking tasks, parent-provided funds, and Amazon Business purchases</li><li>Prepare journal entries and maintain general ledger accounts</li><li>Support reporting, budget updates, GST rebates, and T4As</li><li>Handle vendor inquiries and provide staff support</li><li>Assist with administrative tasks and other duties as assigned</li></ul>
<p>Our downtown Ottawa client is seeking an experienced <strong>Senior Internal Auditor</strong> who will provide support to the Manager Internal Audit and lead teams in internal audit.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Actively participates in department planning sessions to assist in developing a flexible audit plan.</li><li>Effectively and efficiently performs assigned work including: o Leading an audit team as the Auditor-In-Charge (AIC) to manage and complete assigned projects;</li><li>Preparing individual work programs for routine assignments and assisting in the preparation of work programs in more complex engagements; o Completing assigned work independently under the supervision of Manager or Director for more complex assignments; o Communicating effectively with the team, throughout the work; o Analyzing data in routine situations (in certain situations, uses audit tools to facilitate the analysis);</li><li>Preparing files and raising exceptions and providing value added recommendations; o Providing input into reports; and o Managing his/her own time within the approved budget.</li><li>Actively participates in team discussions, providing feedback to others within the group;</li><li>Builds and maintains networks with managers and employees;</li><li>Maintains currency in detail oriented standards (IIA, CIA, ISACA etc.) and applies these standards in every day interaction with clients and in the performance of work;</li><li>Maintains technical skills; and</li><li>Perform other administrative tasks as assigned in support of the overall department objectives.</li></ul>
<p>Do you have a keen eye for detail and a desire to kickstart your career in accounting? Robert Half is assisting a well-respected client in their search for an Entry-Level Accounts Payable Specialist to join their expanding team. This is an excellent opportunity to gain invaluable experience in accounts payable while working with a company that values growth and training.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Process accounts payable invoices accurately and in a timely manner</li><li>Receiving invoices, matching invoices to purchase orders, coding and entering of all invoices</li><li>Facilitate cheque runs, including manual cheque preparation</li><li>Process payments through Electronic Funds Transfers (EFTs) and wire transfers</li><li>Review and process employee expense reports</li><li>Reconcile accounts payable transactions and prepare reports as needed</li><li>Assist with month-end closing and other administrative tasks to support the accounting team</li></ul>
<p>Are you a bilingual (French/English) marketing and communications professional with a strategic mindset and polished communication skills? We are seeking a <strong>Senior Manager, Corporate Marketing & Communications</strong> for our client, a leading provider in the health benefits management industry. This role will oversee corporate marketing and communications programs to strengthen brand positioning, engage stakeholders, and establish the organization as a recognized thought leader in its sector. If you thrive in dynamic environments, can lead small teams, and are adept at both strategy and execution, this role might be the right fit for you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>External Communications</strong></p><ul><li>Work with the Chief Administrative Officer (CAO) to develop strategic marketing and communication programs.</li><li>Collaborate with Senior Leadership teams in Canada and the US to identify and drive initiatives positioning the company as an industry innovator.</li><li>Develop and execute strategies for digital and social media to enhance employee engagement, leadership messaging, and brand presence.</li><li>Lead the creation and implementation of marketing and communications strategies for advertising, branding, events, government relations, media relations, and public speaking opportunities.</li><li>Support and serve as a backup contact for Canadian media relations.</li><li>Oversee the departmental budget and produce monthly forecasts.</li></ul><p><strong>Marketing Communications & Programs</strong></p><ul><li>Manage corporate and brand communication efforts, including internal and external messaging.</li><li>Handle media and public relations activities, including content writing, presenting, creating speeches, and working with stakeholders.</li><li>Oversee corporate social media accounts and digital marketing strategies.</li><li>Manage website content, branding initiatives, and re-branding efforts.</li><li>Plan and execute strategies for in-person conferences and key events.</li></ul><p><br></p><p><br></p>
<p>We are partnering with a leading organization to identify a skilled Executive Assistant to provide critical support to their executive leadership team in Mississauga. This role extends beyond traditional administrative duties, offering the opportunity to streamline workflows, and manage high-priority initiatives.</p><p><em>Please note: Applicants must have prior experience in the mortgage or lending industry to be considered.</em></p><p>If you are a proactive, detail-oriented Executive Assistant with exceptional organizational and communication skills, we encourage you to apply today and take the next step in your career!</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Administrative Support: Assist Finance leadership (CFO, VP Finance, Treasurer, Controller) with correspondence, documentation, emails, phone calls, and filing.</li><li>Meeting Coordination: Schedule Board meetings and prepare Outlook meeting requests for Directors, Management, and Auditors; draft agendas, gather meeting materials, and manage minutes.</li><li>Reconcile team expense credit cards monthly and circulate statements for signatures.</li><li>Properly file and organize tenant credit histories in our database.</li><li>Relations & Events: Attend ocasional related events in the Mississauga area</li><li>Letter of Credit Monitoring: Manage issuance and reconciliation of Letters of Credit with bank records; prepare monthly reports for accounting.</li><li>Update mortgage details, including payouts, renewals, and new transactions to ensure regulatory compliance for audits.</li></ul><p><br></p>
<p>Robert Half is seeking a <strong>Bookkeeper</strong> to join our client’s dynamic team in <strong>Scarborough, Ontario</strong>. This role is ideal for a detail-oriented professional with a passion for numbers and strong organizational skills. As the Bookkeeper, you will play a crucial role in ensuring accurate financial management, compliance with tax regulations, and supporting the team in maintaining a strong financial foundation.</p><p><br></p><p>This opportunity offers an excellent platform to grow your career while making significant contributions to achieving financial efficiency and success for the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and manage <strong>accurate financial records</strong>, including accounts payable (AP), accounts receivable (AR), and the general ledger.</li><li>Reconcile <strong>bank statements and credit card accounts</strong>, addressing discrepancies in a timely manner.</li><li>Prepare financial reports, including <strong>balance sheets, income statements, and cash flow statements</strong>, for management review.</li><li><strong>Process payroll</strong>, ensuring compliance with applicable employment and tax laws.</li><li>Track and manage <strong>fixed assets</strong>, including handling depreciation schedules.</li><li>Assist in <strong>budget preparation and financial forecasting</strong>.</li><li>Support <strong>internal and external audits</strong> by organizing financial documentation and providing explanations when needed.</li><li>Identify and resolve inconsistencies or process errors in financial records.</li><li>Perform miscellaneous <strong>administrative and accounting tasks</strong> as required.</li></ul><p><br></p>
<p>Robert Half is currently seeking an experienced and detail-oriented Executive Assistant. This is an exceptional opportunity for an organized professional who thrives on providing executive-level operational and administrative support in a fast-paced and high-performance environment.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage complex and frequently shifting calendars, appointments, and scheduling for C-suite executives</li><li>Prepare and coordinate executive presentations, reports, and other business documents</li><li>Organize and maintain confidential files, correspondence, and records with the utmost discretion</li><li>Serve as a liaison among executives, internal team members, and external stakeholders</li><li>Handle travel planning and itineraries, ensuring seamless and optimized executive travel experiences</li><li>Anticipate the needs of executives and proactively address them with effective solutions and follow-up</li><li>Assist with expense reporting and budget tracking</li><li>Coordinate meetings, including preparing agendas, arranging logistics, and managing follow-ups</li></ul>
<p>A well-established organization in Edmonton is looking for a detail-oriented and independent <strong>Accounts Payable Clerk</strong> to join their team on a contract basis. This role focuses on accurate invoice processing, vendor communication, and payment tracking.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Upload and match vendor invoices to purchase orders</li><li>Initiate approval workflows and resolve invoice issues</li><li>Communicate with vendors regarding payments</li><li>Support related administrative functions as needed</li><li>Ensure compliance with the Alberta Prompt Payment Act</li><li>Ad-hoc duties as requested</li></ul>
We are looking for a detail-oriented Sales Administrator to join our team in Toronto, Ontario, on a long-term contract basis. In this role, you will play a vital part in ensuring the smooth execution of sales and trade agreements, handling administrative tasks, and supporting logistical operations. This position requires collaboration with both internal teams and external partners to ensure efficient order processing, documentation, and customer service.<br><br>Responsibilities:<br>• Process customer orders and input relevant data into internal systems with accuracy.<br>• Prepare and manage sales and purchase contracts, along with associated documentation.<br>• Issue invoices and oversee accounts receivable and payable to ensure timely transactions.<br>• Coordinate logistics operations, including customs documentation, truck scheduling, and shipment tracking.<br>• Address customer inquiries and resolve basic issues to maintain satisfaction.<br>• Monitor inventory levels, identify discrepancies, and report findings to management.<br>• Assist in preparing credit applications, tracking credit limits, and managing overdue accounts.<br>• Organize and maintain confidential documents under the guidance of the General Manager.<br>• Support monthly inventory reporting and contribute to the preparation of business intelligence reports.<br>• Provide backup assistance to other contract administrators during absences and support the team with ad-hoc assignments.
<p>We are looking for a detail-oriented and organized Payroll Administrator to join our team in Stratford, Ontario. In this role, you will play a vital part in ensuring accurate and timely payroll processing while supporting various administrative functions. This is an opportunity to contribute to a dynamic organization that values collaboration and excellence in its operations.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit government reports, Records of Employment, and other required forms and remittances.</p><p>• Enter and maintain accurate payroll data to ensure seamless processing.</p><p>• Reconcile bi-weekly deductions and prepare related data for payroll execution.</p><p>• Generate and distribute payroll reports to relevant departments and managers.</p><p>• Coordinate orientation and training sessions focused on payroll-related processes.</p><p>• Support the maintenance and accuracy of organizational payroll data.</p><p>• Provide administrative assistance to the Payroll Manager, including filing, mailing, and ordering office supplies.</p><p>• Maintain compliance with health and safety policies by promptly reporting any unsafe conditions.</p><p>• Complete additional tasks and duties as assigned to support payroll operations.</p>
