We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the Vice-Provost in Vancouver, British Columbia. In this contract position, you will play a key role in managing schedules, coordinating events, and ensuring smooth administrative operations within the academic environment. This is an excellent opportunity for someone with strong attention to detail, communication, and organizational skills to contribute to a dynamic team. Responsibilities: • Act as the primary point of contact for inquiries directed to the Vice-Provost, responding appropriately or forwarding to the relevant person. • Maintain the Vice-Provost’s calendar by scheduling meetings, resolving conflicts, prioritizing requests, and booking necessary resources. • Provide administrative support for meetings and committees, including preparing materials, recording minutes, and following up on action items. • Coordinate and execute events, receptions, conferences, and meetings, ensuring all logistical aspects are managed effectively. • Arrange travel plans, including booking flights, accommodations, and creating detailed itineraries. • Monitor and manage budget expenditures, reconcile accounts, and process expense reimbursements and invoices. • Draft and distribute confidential correspondence, reports, and memoranda using information from various sources. • Oversee general office management, establish service standards, and implement efficient administrative practices within Student Services. • Utilize Microsoft Office tools such as M365, Word, Excel, PowerPoint, and SharePoint to perform daily operations efficiently. • Ensure accurate transcription of meeting minutes and maintain organized records for future reference.

• Bachelor’s degree in business administration or a related field, or an equivalent combination of education and experience. • Minimum five years of experience in senior-level administrative roles, preferably within an academic environment. • Proficiency in Microsoft Office applications, including M365, SharePoint, Word, Excel, and PowerPoint, along with video conferencing tools. • Exceptional organizational and event planning skills, with the ability to balance complex priorities and meet deadlines. • Strong knowledge of accounting and budget tracking processes. • Proven ability to compose and edit non-routine correspondence, memoranda, and project documentation. • Flexibility to work outside standard hours for special events and urgent tasks. • Familiarity with university policies and procedures is an asset.

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Vancouver, BC
onsite
Temporary
30 - 38.5 CAD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the Vice-Provost in Vancouver, British Columbia. In this contract position, you will play a key role in managing schedules, coordinating events, and ensuring smooth administrative operations within the academic environment. This is an excellent opportunity for someone with strong attention to detail, communication, and organizational skills to contribute to a dynamic team. Responsibilities: • Act as the primary point of contact for inquiries directed to the Vice-Provost, responding appropriately or forwarding to the relevant person. • Maintain the Vice-Provost’s calendar by scheduling meetings, resolving conflicts, prioritizing requests, and booking necessary resources. • Provide administrative support for meetings and committees, including preparing materials, recording minutes, and following up on action items. • Coordinate and execute events, receptions, conferences, and meetings, ensuring all logistical aspects are managed effectively. • Arrange travel plans, including booking flights, accommodations, and creating detailed itineraries. • Monitor and manage budget expenditures, reconcile accounts, and process expense reimbursements and invoices. • Draft and distribute confidential correspondence, reports, and memoranda using information from various sources. • Oversee general office management, establish service standards, and implement efficient administrative practices within Student Services. • Utilize Microsoft Office tools such as M365, Word, Excel, PowerPoint, and SharePoint to perform daily operations efficiently. • Ensure accurate transcription of meeting minutes and maintain organized records for future reference.
2026-04-02T00:00:00Z

Executive Assistant Job in Vancouver, BC | Robert Half