<p><strong>Executive Assistant</strong></p><p>A well-established Canadian luxury retail organization is seeking a driven and detail-oriented Executive Assistant to join its team in a dynamic, fast-paced environment. This role goes beyond traditional administrative support and offers the opportunity to contribute meaningfully to operational effectiveness and executive productivity.</p><p>The ideal candidate is a proactive self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage multiple priorities while collaborating across a diverse team.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities. </li><li>Provide strategic calendar oversight by assessing scheduling priorities, identifying conflicts, and ensuring alignment with business objectives and executive commitments. </li><li>Manage executive inboxes, flagging urgent matters, drafting correspondence, and ensuring timely follow-up and responses. </li><li>Prepare professional meeting agendas, presentations, briefing materials, and follow-up documentation. </li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics. </li><li>Build and maintain strong working relationships with internal and external stakeholders to support the efficient completion of key initiatives. </li><li>Exercise sound judgement when balancing competing priorities and collaborating across departments. </li><li>Provide high-level administrative and operational support for a variety of business functions. </li><li>Prepare and edit documents, reports, spreadsheets, and presentations using Microsoft Office applications while maintaining organized shared files and records. </li><li>Handle sensitive and confidential information with professionalism and discretion. </li><li>Support special projects and complete assignments within established timelines. </li></ul><p><br></p>

<p><strong>Skills &amp; Qualifications</strong></p><ul><li>Excellent written and verbal English communication skills. </li><li>Highly organized with exceptional attention to detail and strong time management abilities. </li><li>Ability to thrive in a fast-paced, evolving environment. </li><li>Strong interpersonal skills with the ability to build rapport across all levels of an organization. </li><li>Self-motivated with a proactive, solutions-oriented mindset. </li><li>Positive attitude, adaptability, and willingness to learn. </li><li>Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and related tools. </li><li>Experience preparing meeting minutes and coordinating executive-level meetings. </li></ul><p><strong>Education &amp; Experience</strong></p><ul><li>Postsecondary education in business administration, communications, or a related field, or an equivalent combination of education and experience. </li><li>5+ years of experience supporting senior executives, ideally within a luxury retail organization. </li><li>Demonstrated professionalism, discretion, and ability to handle confidential information. </li><li>Executive Assistant certification is considered an asset. </li><li>Strong communication, interpersonal, and cross-functional collaboration skills.</li></ul><p><br></p>

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