<p>Our client in Scarborough, ON is seeking a highly organized and proactive <strong>Executive Assistant</strong> to provide senior-level administrative support to executive leadership. This role requires excellent communication skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in supporting day-to-day operations, coordinating executive activities, and facilitating efficient workflow across the organization.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, meeting schedules, and appointments</li><li>Coordinate internal and external meetings, including preparing agendas, materials, and follow-up items</li><li>Screen and prioritize communications, including emails, phone calls, and correspondence</li><li>Prepare reports, presentations, documents, and other business materials</li><li>Arrange travel, accommodations, and related itineraries as required</li><li>Record meeting notes and track action items to support timely follow-up</li><li>Maintain confidential files, records, and sensitive information with a high degree of discretion</li><li>Liaise with internal teams and external stakeholders in a professional manner</li><li>Support special projects and other administrative functions as assigned</li></ul><p><br></p>

<p><strong>Qualifications</strong></p><ul><li>Proven experience in an Executive Assistant or senior administrative support role</li><li>Strong organizational and time management skills</li><li>Excellent verbal and written communication abilities</li><li>Demonstrated ability to handle confidential information with professionalism and discretion</li><li>Proficiency in Microsoft Office Suite and other standard business software</li><li>Ability to work independently and collaboratively in a team environment</li><li>Strong attention to detail and problem-solving skills</li><li>Post-secondary education in business administration or a related field is considered an asset</li></ul><p><strong> Preferred Attributes</strong></p><ul><li>Ability to adapt to changing priorities and deadlines</li><li>Strong interpersonal skills and a service-oriented approach</li><li>Experience supporting senior leaders in a complex organizational setting</li><li>Professional, dependable, and resourceful</li></ul><p><br></p>

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>This job posting is for a current vacancy with our client.</p> <p>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</p> <p>Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.</p> <p>Only job postings for jobs located in Quebec appear in French.</p> <p>© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.</p>