We are looking for an Administrative Coordinator to support the day-to-day front office operations for a non-profit organization in Toronto, Ontario. This Contract position is fully onsite and suited to someone who brings sound judgement, strong attention to detail, and a welcoming approach to administrative support. The successful candidate will help keep the office running smoothly by managing reception activities, coordinating routine office tasks, and assisting staff with general administrative needs. Responsibilities: • Welcome visitors and serve as the first point of contact at the front desk, creating a detail-oriented and helpful experience. • Handle incoming and outgoing mail, courier packages, and other general office distribution tasks with accuracy and timeliness. • Provide day-to-day administrative support to staff by assisting with routine office requests and coordinating basic office activities. • Manage appointment scheduling, calendars, and meeting arrangements as needed to support team operations. • Respond to general inquiries by phone, email, or in person, and direct requests to the appropriate contact. • Maintain organized records, documents, and office information to support efficient daily operations. • Assist with office functions such as preparing materials, monitoring shared spaces, and ensuring reception and common areas remain orderly. • Support the use of administrative systems and communication tools, including scheduling platforms, CRM records, and virtual meeting applications when required.

• Previous experience in an administrative, reception, or front desk support role. • Strong customer service skills with the ability to interact professionally with visitors, staff, and external contacts. • Excellent communication skills, both verbal and written. • Proven ability to manage schedules, appointments, and multiple routine tasks in a busy office setting. • Comfortable using common office and business tools, including CRM systems, Webex, Concur, and related administrative software. • Sound judgement, reliability, and a practical approach to handling day-to-day office needs. • Ability to work fully onsite in Toronto, Ontario for the duration of the contract.

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North York, ON
onsite
Contract / Temporary
20.9 - 23 CAD / Hourly
We are looking for an Administrative Coordinator to support the day-to-day front office operations for a non-profit organization in Toronto, Ontario. This Contract position is fully onsite and suited to someone who brings sound judgement, strong attention to detail, and a welcoming approach to administrative support. The successful candidate will help keep the office running smoothly by managing reception activities, coordinating routine office tasks, and assisting staff with general administrative needs. Responsibilities: • Welcome visitors and serve as the first point of contact at the front desk, creating a detail-oriented and helpful experience. • Handle incoming and outgoing mail, courier packages, and other general office distribution tasks with accuracy and timeliness. • Provide day-to-day administrative support to staff by assisting with routine office requests and coordinating basic office activities. • Manage appointment scheduling, calendars, and meeting arrangements as needed to support team operations. • Respond to general inquiries by phone, email, or in person, and direct requests to the appropriate contact. • Maintain organized records, documents, and office information to support efficient daily operations. • Assist with office functions such as preparing materials, monitoring shared spaces, and ensuring reception and common areas remain orderly. • Support the use of administrative systems and communication tools, including scheduling platforms, CRM records, and virtual meeting applications when required.
2026-05-26T00:00:00Z