We are looking for an experienced Senior Executive Assistant to provide comprehensive support to a government consulting team in Ottawa, Ontario. In this long-term contract position, you will play a key role in ensuring the smooth operation of executive-level activities, including travel arrangements, scheduling, and coordination of meetings. This position requires a bilingual candidate with exceptional organizational skills and a proven ability to manage multiple priorities effectively. Responsibilities: • Provide high-level administrative support to the director and other executives, ensuring daily operations run smoothly. • Coordinate travel arrangements, including booking accommodations, flights, and transportation for conferences and business trips. • Manage executive calendars by scheduling appointments, meetings, and interviews while handling any necessary changes or conflicts. • Prepare expense reports and oversee reimbursement processes using tools such as Concur. • Assist in organizing and coordinating events, including booking venues and managing logistics. • Utilize CRM systems to track and maintain records related to executive activities. • Facilitate virtual meetings using platforms like Cisco Webex, ensuring technical issues are resolved promptly. • Handle document management tasks, including photocopying, scanning, and filing important materials. • Collaborate with cross-functional teams to ensure timely completion of administrative tasks. • Maintain confidentiality and a high standard of conduct while managing sensitive information for C-suite executives.

• Minimum of 5 years of experience as an Executive Assistant, preferably in a government or consulting environment. • Proficiency in bilingual communication (English and French) is required. • Strong knowledge of ADP financial services, CRM systems, and Kronos timekeeping software. • Expertise in calendar management and scheduling for C-suite executives. • Experience with travel coordination and expense reporting using Concur. • Familiarity with Cisco Webex Meetings and other virtual meeting tools. • Exceptional organizational and multitasking abilities, with a keen attention to detail. • Demonstrated ability to maintain discretion and handle confidential information with professionalism.

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Ottawa, ON
onsite
Temporary
26.91 - 31.16 CAD / Hourly
We are looking for an experienced Senior Executive Assistant to provide comprehensive support to a government consulting team in Ottawa, Ontario. In this long-term contract position, you will play a key role in ensuring the smooth operation of executive-level activities, including travel arrangements, scheduling, and coordination of meetings. This position requires a bilingual candidate with exceptional organizational skills and a proven ability to manage multiple priorities effectively. Responsibilities: • Provide high-level administrative support to the director and other executives, ensuring daily operations run smoothly. • Coordinate travel arrangements, including booking accommodations, flights, and transportation for conferences and business trips. • Manage executive calendars by scheduling appointments, meetings, and interviews while handling any necessary changes or conflicts. • Prepare expense reports and oversee reimbursement processes using tools such as Concur. • Assist in organizing and coordinating events, including booking venues and managing logistics. • Utilize CRM systems to track and maintain records related to executive activities. • Facilitate virtual meetings using platforms like Cisco Webex, ensuring technical issues are resolved promptly. • Handle document management tasks, including photocopying, scanning, and filing important materials. • Collaborate with cross-functional teams to ensure timely completion of administrative tasks. • Maintain confidentiality and a high standard of conduct while managing sensitive information for C-suite executives.
2025-12-09T13:13:59Z

Sr. Executive Assistant Job in Ottawa | Robert Half