<p>We are looking for a dedicated and highly organized Executive Assistant to join our clients team on a contract basis in Ottawa, Ontario. In this role, you will provide comprehensive support to senior leaders, ensuring the smooth execution of daily operations and strategic initiatives. The ideal candidate will excel in managing confidential information, multitasking, and delivering exceptional service in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and oversee the scheduling of meetings, appointments, and events for senior executives.</p><p>• Prepare and edit confidential documents, presentations, and reports with a high level of accuracy.</p><p>• Take detailed meeting minutes and track follow-up actions to ensure timely completion.</p><p>• Organize and manage travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Process and submit expense reports, ensuring compliance with company policies and deadlines.</p><p>• Monitor and track progress on strategic initiatives, providing regular updates to stakeholders.</p><p>• Develop and distribute marketing packages and materials as needed.</p><p>• Utilize tools such as CRM systems, timekeeping platforms, and collaboration software to support daily operations.</p><p>• Ensure smooth communication and collaboration within the team and with external partners.</p>

<p><strong>Qualifications:</strong></p><p>• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-suite executives.</p><p>• Strong proficiency in tools such as Cisco Webex Meetings, Concur, and CRM systems.</p><p>• Demonstrated ability to manage complex calendars and coordinate multiple priorities effectively.</p><p>• Experience with travel arrangements, expense reporting, and timekeeping systems like Kronos.</p><p>• Excellent written and verbal communication skills; bilingualism in English and French is an asset.</p><p>• High level of professionalism, discretion, and ability to handle confidential information.</p><p>• Strong organizational skills with meticulous attention to detail.</p><p>• Proficiency in using office equipment such as photocopiers and scanners.</p><p><br></p><p>If this position interests you, please do not hesitate and call us today at 613-236-4253 or apply online today! </p><p><br></p><p><strong>Job Reference Number:</strong> 0013421957</p>

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>This job posting is for a current vacancy with our client.</p> <p>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</p> <p>Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.</p> <p>Only job postings for jobs located in Quebec appear in French.</p> <p>© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.</p>