We are looking for a detail-oriented part time Administrative Assistant to join our team in Cambridge, Ontario. As part of a small tax office, you will play a key role in ensuring smooth daily operations and providing excellent client service. This is a long-term contract position, with an initial schedule of Monday to Thursday, transitioning to Monday to Friday during the busy tax season. Responsibilities:• Organize and prepare client files for upcoming appointments, ensuring all required documents are ready.• Track the progress of tax returns using ClientTrack, updating statuses and marking them complete when finalized.• Monitor and manage incoming mail from the mailbox and drop box daily.• Welcome clients upon arrival, address their inquiries, and direct them appropriately.• Print necessary forms and labels to support office operations.• Maintain inventory of office supplies and place orders when stock runs low.• Create waybills and coordinate courier pickups or deliveries as needed.• Send tax documents for electronic signature and process them upon receipt.• Record payments received from clients into QuickBooks on a regular basis.

• Minimum of 1 year of experience in an administrative role. • Proficiency in Microsoft Outlook and QuickBooks. • Strong skills in customer service, answering inbound calls, and email correspondence. • Ability to schedule appointments and manage calendars effectively. • Familiarity with data entry and maintaining organized records. • Capacity to handle inbound and outbound calls professionally. • Excellent attention to detail and organizational abilities.

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Cambridge, ON
onsite
Temporary
19.75 - 22.00 CAD / Hourly
We are looking for a detail-oriented part time Administrative Assistant to join our team in Cambridge, Ontario. As part of a small tax office, you will play a key role in ensuring smooth daily operations and providing excellent client service. This is a long-term contract position, with an initial schedule of Monday to Thursday, transitioning to Monday to Friday during the busy tax season. Responsibilities:• Organize and prepare client files for upcoming appointments, ensuring all required documents are ready.• Track the progress of tax returns using ClientTrack, updating statuses and marking them complete when finalized.• Monitor and manage incoming mail from the mailbox and drop box daily.• Welcome clients upon arrival, address their inquiries, and direct them appropriately.• Print necessary forms and labels to support office operations.• Maintain inventory of office supplies and place orders when stock runs low.• Create waybills and coordinate courier pickups or deliveries as needed.• Send tax documents for electronic signature and process them upon receipt.• Record payments received from clients into QuickBooks on a regular basis.
2025-09-12T19:24:11Z

Administrative Assistant Job in Cambridge | Robert Half