We are looking for a highly organized and proactive Office Manager to oversee the daily administrative operations of a detail-oriented accounting firm in Barrie, Ontario. This role is integral to ensuring seamless workflows, maintaining high standards of accuracy, and supporting the team in delivering exceptional client service. The ideal candidate will thrive in a structured, deadline-driven environment and take pride in creating efficient and effective office processes.<br><br>Responsibilities:<br>• Manage day-to-day office operations, including front desk responsibilities and administrative tasks.<br>• Oversee client intake processes, scheduling, and document management to ensure accuracy and timely completion.<br>• Coordinate and prepare client meetings by organizing materials, verifying reports, and ensuring all documentation is ready.<br>• Maintain quality control for deliverables, ensuring compliance with internal standards and deadlines.<br>• Provide operational support during peak tax seasons, such as managing schedules, tracking workflows, and coordinating communications.<br>• Act as a liaison between clients and staff to address inquiries, provide clarity, and ensure follow-ups are conducted.<br>• Continuously evaluate and improve administrative processes to enhance efficiency and precision.<br>• Assist with client communication, including interpreting unclear information and asking the right questions to ensure tasks are completed effectively.<br>• Manage and organize compliance-related tasks to uphold firm standards.<br>• Support the accounting team by ensuring smooth operational and administrative functions.

<p>• A minimum of 5 years of experience in administrative or office management roles, preferably within a detail-oriented services or accounting environment.</p><p>• Proven ability to manage multiple priorities and deadlines in a fast-paced, cyclical workflow.</p><p>• Strong written and verbal communication skills, with the ability to clarify, interpret, and synthesize information effectively.</p><p>• Proficiency in accounting and office software, including Caseware, TaxCycle, Sage 50, QuickBooks, and QuickBooks Online.</p><p>• A post-secondary education is preferred but not mandatory.</p><p>• Ability to work 40-44hrs approximately per week, increase in intensity in Tax season, January to June.</p><p>• Exceptional organizational skills with a keen eye for detail and accuracy.</p><p>• Strong critical thinking and problem-solving abilities, with a proactive approach to handling challenges.</p><p>• Detail-oriented demeanor with a focus on client service and maintaining a collaborative work environment.</p>

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