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5 results for Proposal Specialist in Youngstown, OH

Administrative Assistant

Pittsburgh, PA
remote
Temporary / Contract
25.00 - 28.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide contract support to the Compliance Department in Pittsburgh, Pennsylvania. This Contract position will help coordinate administrative processes, organize compliance-related documentation, and assist with training materials and internal follow-up activities. The role works closely with compliance leadership and is well suited for someone with experience in healthcare administration, regulatory support, and managing multiple priorities with accuracy. Responsibilities: • Compile and maintain company-wide safety documentation by gathering source files, organizing records, and updating tracking tools to ensure materials are current and accessible. • Research state-level radiation regulations and summarize applicable requirements to support updates to compliance protocols across multiple jurisdictions. • Rework existing policy content into standardized templates, improving consistency, readability, and organization under leadership guidance. • Build and manage recurring calendar reminders and Outlook notifications for daily, weekly, and monthly compliance activities and key accountability deadlines. • Draft brief training scripts and supporting content for webinars and focused educational sessions covering compliance topics and operational best practices. • Create practical reference materials and side-by-side guides that help office teams complete essential compliance tasks accurately and efficiently. • Review registration records against current office rosters, identify discrepancies, and assist with follow-up actions to correct missing or inaccurate information. • Distribute communications and materials related to compliance initiatives, implementation activities, and training support needs. • Track compliance deliverables, send reminders to stakeholders, and confirm required data and documentation are submitted on schedule. • Provide additional administrative and training support for onboarding, annual education, and other compliance-related assignments as needed.
2026-05-18T13:48:46Z

Executive Assistant

Boardman Nt, OH
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Ohio within the telecom services industry. This contract opportunity with permanent potential is well suited for someone who can keep executive operations running smoothly, communicate with professionalism, and manage competing demands in a fast-moving environment. The role calls for sound judgment, strong attention to detail, and the ability to handle confidential matters with discretion while partnering across internal teams and external contacts. Responsibilities: • Provide high-level administrative support to executive leadership, ensuring daily activities and priorities are organized effectively. • Oversee complex calendar scheduling, coordinate meetings, and adjust plans quickly as business needs change. • Create and refine correspondence, reports, presentations, and other materials for executive use. • Arrange travel logistics, itineraries, and related meeting details to support business objectives. • Serve as a point of coordination between leadership, internal departments, and external business partners. • Monitor developments within the telecommunications and carrier services space to help leadership stay informed. • Maintain confidentiality when managing sensitive information, executive communications, and business documentation. • Support executive meeting preparation by organizing agendas, materials, follow-up items, and scheduling needs.
2026-05-27T15:13:44Z

Social Media/Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a Social Media/Administrative Assistant with relevant experience to support daily front-desk operations while helping manage digital communications for the organization. This is a Contract - permanent Position, fully on-site. Hours are Monday - Friday 9AM-5PM, pay range $20-$25/hr based on experience. Responsibilities: • Welcome visitors, employees, and community members with a courteous and attentive approach while serving as the first point of contact for the office. • Coordinate mail, packages, and deliveries, and help maintain an orderly workspace by monitoring supplies and supporting general office organization. • Arrange meetings, appointments, and shared space usage, while assisting staff with documentation, reporting, scanning, filing, and data entry tasks. • Prepare records and administrative materials for leadership, provide support to administrative services, and handle additional office needs as they arise. • Record and transcribe council meeting minutes with accuracy and attention to detail, ensuring documentation is complete and properly maintained. • Work directly with the contracted waste services provider to support communication and related administrative coordination. • Create and publish content across social media channels, respond to routine engagement, and elevate questions or concerns to the appropriate team members when needed. • Refresh website pages with current announcements, event details, images, and service information, while checking for outdated content, broken links, and other issues. • Track digital engagement results and assemble basic reports to support ongoing communication efforts and consistent public messaging.
2026-05-27T18:33:46Z

Administrative Asst/Exec. Asst 3 (5+ years)

Pittsburgh, PA
remote
Temporary / Contract
20.00 - 24.00 USD / Hourly
Our client in North Hills, PA is hiring June 5th - October 2nd but has potential to go longer. Monday - Friday 8AM - 5PM. Pay: $20-24 The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities Perform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping workPrepare invoices reports memos letters financial statements and other documentsFile and retrieve corporate documents records and reportsRead and analyze incoming memos submissions and reports to determine their significance and plan their distributionPrepare agendas and make arrangements for committee board and other meetings ResponsibilitiesPerform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping workPrepare invoices reports memos letters financial statements and other documentsFile and retrieve corporate documents records and reportsRead and analyze incoming memos submissions and reports to determine their significance and plan their distributionPrepare agendas and make arrangements for committee board and other meetings SkillsVerbal and written communication skills multi-tasking customer service skills and interpersonal skillsAbility to work independently and manage oneís timeAbility to keep information organized and confidentialBasic mentoring skills necessary to provide support and constructive performance feedbackPrevious experience with computer applications such as Microsoft Word Excel and PowerPoint Education and Experience High school diploma or GED required5-7 years experience requiredExperience working with executives highly preferred
2026-05-28T15:04:08Z

Executive Assistant

Akron, OH
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
Position OverviewOur client in Akron, Ohio is seeking a highly organized, proactive Executive Assistant to provide dedicated support to the company President. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs while managing multiple priorities. The position involves significant travel coordination, event planning, and cross-functional collaboration with leadership, marketing, finance, and community partners. This is a direct hire position that is in office but can switch to hybrid after 90 days. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to the President, anticipating needs and ensuring seamless daily operations</li><li>Manage a complex calendar including meetings, events, travel, and recurring commitments</li><li>Prepare weekly planners and provide ongoing updates regarding schedule changes and priorities</li></ul>Travel & Event Coordination<ul><li>Coordinate frequent domestic travel (with occasional international travel), including itineraries, registrations, lodging, transportation, and conference logistics</li><li>Manage travel expenses and collaborate with Finance on expense reports and billing</li><li>Assist with planning annual conferences, often beginning preparations immediately after prior events conclude</li><li>Help organize team events, staff meetings, and company functions</li><li>Arrange catering, lunches, and logistics for meetings and internal gatherings</li></ul>Community & Marketing Support<ul><li>Assist with coordination of community events and sponsorships, including purchasing tables and managing related logistics</li><li>Collaborate with marketing teams on conferences, materials, and event preparation</li><li>Help prepare presentation materials for staff meetings and organizational communications</li><li>Maintain communication with various external organizations and partners</li></ul>Qualifications<ul><li>Prior Executive Assistant or senior administrative support experience preferred</li><li>Strong organizational, multitasking, and time management skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Proficiency with common office software and scheduling tools</li><li>Comfortable managing travel logistics, expenses, and event coordination</li></ul>They do offer a full benefits package; medical, dental, vision, PTO, paid holidays, 401K, life insurance, long/short term disability, profit sharing, and MORE! Apply TODAY if you are interested!
2026-05-12T14:29:02Z