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6 results for Executive Assistant in Youngstown, OH

Administrative Assistant

Cleveland, OH
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations for a commercial and industrial electrical contractor in Solon, Ohio. This Long-term Contract position is fully onsite and plays an important role in keeping communication, documentation, and scheduling on track for project managers, field teams, and company leadership. The ideal candidate brings strong administrative experience, sharp attention to detail, and the ability to stay effective in a busy, deadline-focused construction environment. Responsibilities: • Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations. • Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence. • Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications. • Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy. • Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized. • Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams. • Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software. • Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward.
2026-06-26T00:00:00Z

Legal Assistant

Butler, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for a dependable Legal Assistant to join a busy legal office in Butler, Pennsylvania. This role supports an attorney with a large and active caseload, helping keep daily operations organized, deadlines on track, and client communication handled professionally. The ideal candidate brings solid office experience, strong administrative skills, and the ability to stay composed while managing competing priorities in a fast-moving environment. Responsibilities: • Support one attorney by coordinating daily administrative needs for a high-volume client practice. • Organize calendars, appointments, and follow-up tasks to help maintain an efficient workflow. • Prepare, format, and manage legal and administrative documents with accuracy and attention to detail. • Assist with court-related paperwork, including electronic submissions and filing processes as needed. • Monitor deadlines and prioritize urgent matters to ensure time-sensitive work is completed promptly. • Communicate professionally with clients and internal contacts to help maintain clear and timely information flow. • Keep files, records, and case-related materials orderly and accessible in a fast-paced office setting.
2026-06-10T00:00:00Z

Administrative Asst/Exec. Asst 3 (5+ years)

Pittsburgh, PA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Our client in North Hills, PA is hiring June 5th - October 2nd but has potential to go longer. Monday - Friday 8AM - 5PM. Pay: $20-24 The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities Perform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping workPrepare invoices reports memos letters financial statements and other documentsFile and retrieve corporate documents records and reportsRead and analyze incoming memos submissions and reports to determine their significance and plan their distributionPrepare agendas and make arrangements for committee board and other meetings ResponsibilitiesPerform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping workPrepare invoices reports memos letters financial statements and other documentsFile and retrieve corporate documents records and reportsRead and analyze incoming memos submissions and reports to determine their significance and plan their distributionPrepare agendas and make arrangements for committee board and other meetings SkillsVerbal and written communication skills multi-tasking customer service skills and interpersonal skillsAbility to work independently and manage oneís timeAbility to keep information organized and confidentialBasic mentoring skills necessary to provide support and constructive performance feedbackPrevious experience with computer applications such as Microsoft Word Excel and PowerPoint Education and Experience High school diploma or GED required5-7 years experience requiredExperience working with executives highly preferred
2026-06-25T00:00:00Z

Administrative Associate

Coraopolis, PA
onsite
Temporary / Contract
20 - 26 USD / Hourly
We are looking for an experienced Administrative Assistant to provide senior-level administrative support for a busy office environment in Middleburg Heights. This Long-term Contract position is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and keep daily operations running smoothly. The role will support executive and office needs through document preparation, meeting coordination, records administration, and responsive communication across teams. Responsibilities:• Coordinate day-to-day administrative operations, including office supply tracking, document organization, and support for routine clerical activities.• Create and revise business documents such as correspondence, reports, invoices, memos, and financial materials with a high level of accuracy.• Maintain organized filing and records systems to ensure corporate documents and reports are easy to access and properly stored.• Review incoming communications and materials, assess urgency or relevance, and route information to the appropriate parties.• Schedule meetings and assemble agendas, materials, and logistics for leadership, committee, and board-related sessions.• Assist with basic bookkeeping and administrative reporting tasks to support office operations and documentation needs.• Provide thorough support to executives and internal stakeholders by responding to requests and following through on administrative priorities.• Handle scanning, copying, and related document-processing tasks while preserving confidentiality and organization standards.
2026-06-24T00:00:00Z

Legal Secretary

Youngstown, OH
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a skilled Legal Secretary to join our team in Youngstown, Ohio. This is a long-term contract opportunity for someone who is detail oriented and experienced in providing administrative support to legal teams. If you excel in managing schedules, handling legal filings, and maintaining accurate documentation, we encourage you to apply. Responsibilities:• Manage and coordinate calendars for attorneys, ensuring all appointments, deadlines, and meetings are accurately scheduled.• Prepare, proofread, and format legal documents, correspondence, and reports as needed.• Handle electronic court filings (e-Filing) and ensure all documents comply with court requirements.• Maintain and organize client files, ensuring all records are complete and up-to-date.• Conduct dictation and transcription tasks with speed and accuracy.• Monitor and manage deadlines for legal filings and case-related tasks.• Communicate effectively with clients, court personnel, and legal professionals.• Assist with general administrative duties, such as answering phones, managing emails, and ordering supplies.• Ensure confidentiality and security of all legal and client information.• Provide support for special projects or assignments as directed by attorneys.
2026-06-25T00:00:00Z

Legal Secretary

Columbiana, OH
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a skilled Legal Secretary to join our team in Columbiana, Ohio. This is a long-term contract opportunity for someone who is detail oriented and experienced in providing administrative support to legal teams. If you excel in managing schedules, handling legal filings, and maintaining accurate documentation, we encourage you to apply. Responsibilities:• Manage and coordinate calendars for attorneys, ensuring all appointments, deadlines, and meetings are accurately scheduled.• Prepare, proofread, and format legal documents, correspondence, and reports as needed.• Handle electronic court filings (e-Filing) and ensure all documents comply with court requirements.• Maintain and organize client files, ensuring all records are complete and up-to-date.• Conduct dictation and transcription tasks with speed and accuracy.• Monitor and manage deadlines for legal filings and case-related tasks.• Communicate effectively with clients, court personnel, and legal professionals.• Assist with general administrative duties, such as answering phones, managing emails, and ordering supplies.• Ensure confidentiality and security of all legal and client information.• Provide support for special projects or assignments as directed by attorneys.
2026-06-19T00:00:00Z