788 Results for Office Assistant Jobs in Yardi

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Project Assistant

Cambridge, MN
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a dependable Project Assistant to support a contract event assignment in Cambridge, Minnesota. In this Contract position, you will help attendees move smoothly through event check-in by confirming registration details, scanning lockboxes, and guiding guests to the appropriate training sessions. This role is well suited to someone who is detail oriented, comfortable using a computer, and able to learn new processes quickly in a fast-paced setting. Responsibilities:• Welcome attendees and provide organized, courteous support throughout the event check-in process.• Verify participant information using first and last names to confirm registration accurately.• Direct guests to the correct training classes or event areas based on their registration status.• Work closely with onsite team members to keep operations efficient and resolve questions as they arise.• Follow event procedures carefully while adapting quickly to updates and real-time needs.• Support a well-organized event environment by communicating clearly and assisting attendees promptly.
2026-11-06T21:33:46Z

Part-Time Executive Assistant

Boston, MA
remote
Temporary / Contract
31.66 - 36.66 USD / Hourly
We are looking for a Part-Time Executive Assistant to provide dependable administrative support for leadership in Boston, Massachusetts. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring meetings and travel plans run smoothly. The right candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Oversee complex executive calendars, resolving scheduling conflicts and ensuring priorities are reflected accurately. • Arrange domestic and/or international travel plans, including transportation, lodging, and itinerary coordination. • Prepare and organize meeting schedules, invitations, and logistics for executive discussions and business appointments. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Track changes to plans and adjust calendars or travel arrangements promptly to minimize disruptions. • Support day-to-day administrative activities that help leadership stay organized and focused on key business priorities.
2026-11-04T20:04:28Z

Marketing Assistant

New York, NY
onsite
Temporary / Contract
25.65 - 29.70 USD / Hourly
We are looking for a Marketing Assistant to support a busy healthcare organization in New York, New York through a Contract assignment. This role is ideal for someone who enjoys coordinating campaigns, managing promotional efforts, and contributing to both digital and in-person marketing initiatives. The position offers the opportunity to work across a variety of outreach activities that help strengthen audience engagement and brand visibility. Responsibilities: • Assist with the planning, execution, and follow-up of email marketing initiatives to improve audience communication and campaign performance. • Coordinate logistics and on-site support for events, helping ensure promotional activities run smoothly and reflect brand standards. • Contribute to day-to-day marketing operations by organizing materials, tracking timelines, and supporting campaign deliverables. • Help develop and carry out direct marketing efforts designed to increase awareness and reach target audiences effectively. • Support social media activity by preparing content, scheduling posts, and monitoring engagement across relevant platforms. • Collaborate with internal stakeholders to maintain consistency in messaging across multiple marketing channels. • Track campaign outcomes and prepare basic reports to help evaluate the success of marketing activities. • Assist with the creation and distribution of promotional content that aligns with organizational goals in the healthcare sector.
2026-10-19T15:13:45Z

Paralegal

Stone Mountain, GA
onsite
Temporary / Contract
- USD / Hourly
We are looking for an experienced Paralegal to support the legal team of a government organization in Stone Mountain, Georgia. This is a Contract position focused on policy development, legal analysis, and written guidance in a highly regulated environment. The person in this role will help shape clear, compliant policies and procedures while partnering with counsel and internal leaders to address legal and operational needs. Responsibilities:• Create and refine organizational policies, administrative guidance, and internal procedures to ensure documents remain current and usable.• Perform legal research on federal and state requirements, with an emphasis on education-related rules, governance matters, and regulatory obligations.• Partner with attorneys to assess existing policy materials, identify gaps, and prepare revisions that reflect changing legal standards.• Convert complex statutes, regulations, and legal interpretations into practical language that can be applied across the organization.• Examine policy documents for accuracy, consistency, and alignment with legal requirements and internal standards.• Work closely with administrators and department stakeholders to collect input, clarify business needs, and support policy initiatives.• Benchmark policy approaches used by school systems, public agencies, and similar institutions to inform recommendations and best practices.• Prepare summaries, memoranda, recommendation materials, and other supporting documentation for legal and leadership review.• Maintain organized records of policy drafts, approvals, version history, and related research materials.• Monitor legislative and regulatory developments that may require updates to existing policies or procedures.
2026-10-28T12:53:46Z

Care Coordinator

Syracuse, NY
onsite
Temporary to Hire
19.00 - 19.00 USD / Hourly
We are looking for a Care Coordinator to support care management operations for a healthcare organization in Syracuse, New York. This contract-to-permanent position plays an important role in keeping referral, authorization, and service coordination activities organized and timely. The person in this role will work closely with clinical staff, community partners, and members to help ensure services are arranged efficiently and administrative processes run smoothly. Responsibilities: • Review authorization details for accuracy and enter information into internal databases with a high level of precision. • Track approvals approaching expiration and follow up to help maintain uninterrupted service arrangements. • Partner with case management and clinical staff to organize appointments, coordinate services, and support member care plans. • Maintain regular communication with members and outside agencies to confirm services and address coordination needs. • Contribute ideas during team discussions to improve workflows, reporting practices, and day-to-day operational efficiency. • Prepare, monitor, and distribute assigned reports to support departmental oversight and service tracking. • Complete administrative support tasks such as document management, correspondence, message handling, and record upkeep as needed. • Assist with quality improvement efforts and carry out additional duties assigned by leadership to support team goals.
2026-10-13T15:28:47Z

Paralegal

Walnut Creek, CA
onsite
Permanent / Full Time
80000.00 - 120000.00 USD / Yearly
We are looking for an experienced Legal Assistant/Paralegal to support a small practice in the East Bay. This role combines substantive paralegal work with legal administrative and office coordination responsibilities in a firm focused on real estate, construction, and business disputes. The ideal candidate brings strong judgment, advanced organizational skills, and confidence using legal technology in a fast-paced civil litigation environment. Responsibilities:• Manage case documents from intake through trial, including organizing, reviewing, and analyzing records for active civil litigation matters.• Prepare discovery materials and assist with drafting pleadings, motions, and other case-related documents as needed.• Conduct legal research using platforms such as Westlaw and other technology tools to support attorneys in case strategy and preparation.• Evaluate and screen prospective client inquiries, gathering key information and helping determine next steps for attorney review.• Coordinate trial preparation by assembling exhibits, binders, and other materials required for hearings, depositions, and trial.• Handle civil court filings, arrange service of documents, and ensure submissions meet court rules and deadlines.• Maintain calendars and scheduling for litigation events, client meetings, and court-related obligations.• Build and maintain organized electronic and administrative files, while also supporting office operations, recordkeeping, and supply management.• Assist with accounts payable and accounts receivable tasks to help keep daily firm operations running smoothly.
2026-10-07T15:53:59Z

Accounting Assistant

Falmouth, MA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Falmouth, Massachusetts. This Long-term Contract opportunity is well suited for someone who enjoys accurate processing, organized recordkeeping, and consistent follow-through across accounting tasks. The role offers the chance to contribute across both payables and receivables while helping maintain reliable financial information and smooth internal workflows. Responsibilities: • Process vendor invoices, assign the correct accounting codes, and prepare items for timely payment. • Support accounts receivable activities by recording incoming payments and following established procedures for outstanding balances. • Reconcile bank activity against internal records to identify discrepancies and keep financial data accurate. • Maintain organized accounting documentation and ensure transaction records are complete and easy to retrieve. • Assist with routine account reviews to verify entries, resolve inconsistencies, and support month-to-month accuracy. • Coordinate with internal staff and external contacts to address invoice questions, payment details, and account issues.
2026-11-02T14:58:46Z

Accounting Assistant

Nas, TN
onsite
Temporary to Hire
21.85 - 25.30 USD / Hourly
We are looking for an Accounting Assistant to join a team in Tennessee on a contract basis with the potential for a permanent position. This opportunity is well suited for someone who brings a strong accounting foundation, is comfortable reviewing contract terms, and can work confidently with billing data and spreadsheets. The role supports pricing-related activities and day-to-day financial operations, with prior industry experience viewed as a strong advantage. Responsibilities: • Review customer and vendor agreements to confirm pricing terms, billing details, and applicable charges. • Prepare invoices and support accounts receivable activities by tracking payments and resolving billing discrepancies. • Maintain and analyze pricing information in Excel, using spreadsheets to organize data and identify variances. • Assist with pricing updates by entering changes accurately and verifying that customer-specific rates are applied correctly. • Support accounting operations through reconciliations, record maintenance, and documentation of financial transactions. • Partner with internal stakeholders to research pricing questions and provide clear support for billing and contract-related issues. • Evaluate pricing data to help inform rate adjustments, proposal support, and day-to-day pricing decisions. • Contribute to the accuracy of financial and pricing records by monitoring details and escalating inconsistencies when needed.
2026-11-10T17:24:09Z

Executive Assistant

Dallas, TX
onsite
Temporary / Contract
31.66 - 36.66 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in Dallas, Texas. This Long-term Contract position calls for an experienced, detail-oriented individual who can manage competing priorities, coordinate executive activities, and handle sensitive information with sound judgment. The ideal candidate brings strong organizational ability, clear communication skills, and a proactive approach to supporting senior leadership in a fast-paced environment. Responsibilities: • Coordinate complex executive calendars by organizing meetings, resolving scheduling conflicts, and allowing appropriate time for travel, transitions, and focused work periods. • Prepare materials for meetings and appointments, including logistics, directions, agendas, and supporting documents needed for smooth execution. • Arrange business travel as needed and ensure itineraries, reservations, and related details are communicated clearly and accurately. • Support outgoing executive communications by formatting documents, handling correspondence, and maintaining confidentiality at all times. • Assist with board meeting preparation through scheduling support, document organization, and readiness of presentation materials when requested. • Process expense-related activities such as invoice submission, report preparation, credit card reconciliation, and reimbursement tracking for business costs. • Refine presentations, letters, reports, and meeting notes by proofreading, making final edits, and preparing final materials for executive use. • Contribute to special projects by coordinating participants, monitoring timelines, and helping keep deliverables on track.
2026-11-09T19:48:43Z

Office Services Associate

Boston, MA
onsite
Temporary / Contract
18.00 - 19.35 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily back-office operations for a client site. This is a Contract position focused on copy, scanning, mail handling, and related office support services in a detail-oriented, fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care. Responsibilities: • Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service logs. • Complete high-volume copying, scanning, document intake, and mailroom tasks in line with site procedures and client expectations. • Organize assignments by urgency and deadline to ensure materials are processed and delivered on schedule. • Communicate proactively with clients and leadership regarding job status, special handling needs, or timing concerns. • Perform basic troubleshooting on copiers, scanners, and related equipment, escalating issues when additional support is needed. • Conduct quality checks on finished work to ensure accuracy, completeness, and clear presentation. • Replenish paper, toner, and other production supplies while helping maintain efficient equipment readiness. • Handle confidential documents with discretion and follow company and client policies at all times. • Support additional office functions such as reception, hospitality, facilities, or audio/visual coordination as business needs require.
2026-10-26T14:43:45Z

Executive Assistant

Costa Mesa, CA
onsite
Temporary / Contract
45.60 - 52.80 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a high-visibility contract position based onsite in Costa Mesa, California. This five-week assignment requires someone who can manage schedules, coordinate meetings and travel, and communicate effectively in both written and verbal interactions. The ideal candidate is organized, discreet, and confident handling day-to-day executive support in a fast-paced office environment. Responsibilities: • Manage complex calendars for executive leadership, including scheduling internal and external meetings and adjusting priorities as needs change. • Coordinate travel logistics such as itineraries, bookings, and related arrangements to ensure smooth executive travel plans. • Prepare for meetings by organizing agendas, tracking schedules, and attending sessions to capture key details and support follow-up actions. • Draft clear handwritten and written correspondence for clients, business contacts, and personal outreach on behalf of executives. • Serve as a dependable onsite partner by handling daily administrative needs with strong judgment and attention to presentation. • Use Microsoft Office and Zoom to create documents, manage communications, and support virtual and in-person meetings effectively.
2026-11-10T00:13:46Z

Administrative Coordinator

Rome, GA
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for an Administrative Coordinator to support secure badge issuance and access administration at an on-site client location. This Long-term Contract position is ideal for someone who combines strong administrative ability with a strong customer service approach and careful attention to confidential records. The role focuses on coordinating credential data, supporting access permissions, and helping maintain an organized, responsive badging process in a fast-paced environment. Responsibilities: • Oversee daily badge and access administration for employees, contractors, visitors, vendors, and other approved individuals requiring site entry. • Create, update, and maintain identification profiles, including capturing and uploading photo records with a high level of accuracy and consistency. • Review credential data regularly to identify expired, incomplete, or noncompliant records and coordinate timely corrections or renewals. • Set and adjust access permissions based on approved security guidelines and role-based authorization needs. • Work closely with on-site security leadership to support established access procedures and ensure badge operations align with site protocols. • Safeguard sensitive personnel and security information by handling all records with discretion and strict confidentiality. • Track badge stock, printing materials, and related supplies to help ensure uninterrupted daily operations through timely reordering. • Provide attentive front-line support to internal and external contacts while managing requests efficiently in a high-demand setting.
2026-11-02T20:08:39Z

Controller

Kapolei, HI
onsite
Permanent / Full Time
130000.00 - 140000.00 USD / Yearly
We are looking for an experienced Controller to oversee accounting operations and deliver reliable financial insight for a project-driven business in Kapolei, Hawaii. This position is suited for a hands-on leader who can balance day-to-day accounting management with deeper analysis of job performance, cost trends, and financial results. The role will work closely with operational teams to strengthen reporting, support sound decision-making, and maintain accurate, timely financial information. Hawaii residents are preferred due to onsite work requirements. Apply today by calling Melissa at 808.452.0254. Responsibilities:• Direct daily accounting activities across the general ledger, reconciliations, closing processes, and preparation of financial statements.• Maintain accurate work-in-progress reporting and ensure project-related financial data is complete, current, and well documented.• Analyze job costs, margins, and cost fluctuations to provide clear insight into project performance and profitability.• Collaborate with operations and project leaders to review budgets, monitor spending, and evaluate financial results by project.• Oversee revenue recognition and confirm that project accounting is reported in a timely and accurate manner.• Lead core transactional functions such as accounts payable, accounts receivable, payroll, and other routine accounting operations.• Establish and enhance internal controls, accounting policies, and procedures to improve accuracy, consistency, and compliance.• Prepare monthly, quarterly, and annual financial reports while supporting budgeting, forecasting, and cash flow planning.• Coordinate audit support, tax preparation activities, and compliance-related reporting requirements.• Identify workflow improvement opportunities and help implement more efficient accounting and reporting processes.
2026-11-10T20:53:47Z

Executive Assistant

Greenwich, CT
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This is a Long-term Contract position offering a flexible schedule, ideal for someone who can bring order to documentation, manage sensitive records with discretion, and keep priorities moving forward. The role focuses on organizing financial materials, improving file accessibility, and assisting with executive support tasks in a well-organized environment. Responsibilities: • Manage and streamline financial documents for multiple LLCs, ensuring records are organized and easy to retrieve. • Coordinate with internal stakeholders and the external accounting firm to gather, track, and maintain required documentation. • Create structure within a high-volume paper filing environment by improving how records are sorted, stored, and accessed. • Provide administrative support for special projects related to financial documentation and operational coordination. • Arrange travel logistics and prepare expense-related materials to support executive needs. • Maintain confidential files with care and accuracy while handling sensitive business information. • Monitor document completeness and follow up on outstanding items to keep records current and audit-ready.
2026-11-02T14:43:39Z

Small Market Sales Assistant

Auburn, ME
remote
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for a Small Market Sales Assistant to provide administrative and coordination support for a high-performing sales team. This long-term contract position is ideal for someone who enjoys keeping processes organized, communicating with multiple stakeholders, and managing deadlines in a fast-paced environment. The role supports sales leadership and representatives through reporting, correspondence, document preparation, and workflow tracking using common business applications. Responsibilities: • Coordinate sales submission activities and keep deliverables moving on schedule by working closely with sales representatives, leadership, clients, and referral partners. • Prepare, format, and distribute correspondence and sales-related documents using Outlook, word processing tools, and spreadsheet applications. • Maintain accurate activity records in CRM and related business systems to support visibility into sales progress and follow-up actions. • Request, gather, and organize reports and supporting materials needed for submissions, client communication, and internal review. • Provide day-to-day administrative assistance to sales leaders and top-performing representatives based on team priorities and business needs. • Track deadlines across multiple requests and help ensure all required materials are completed and submitted in a timely manner. • Support document handling tasks such as scanning, photocopying, and assembling files for review, distribution, or recordkeeping.
2026-10-12T19:08:43Z

Office Services Associate

Boulder, CO
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on document handling, copy and mail services, and front-line office support in a fast-moving environment. The role also assists with related service needs such as hospitality, reception, and basic audio/visual coordination while maintaining high standards for accuracy, confidentiality, and client service. Responsibilities: • Manage incoming office service requests by reviewing job instructions, confirming details, and recording work through the appropriate tracking methods. • Complete copying, scanning, document intake, and mailroom tasks in accordance with site procedures and required turnaround times. • Organize assignments by urgency and workflow demands to ensure materials are processed and delivered on schedule. • Communicate promptly with supervisors or client contacts regarding deadlines, special handling needs, or issues that may affect completion. • Perform routine quality checks on finished work to verify accuracy, completeness, and clear presentation. • Support day-to-day operation of office equipment by replenishing paper, toner, and other supplies and addressing minor equipment issues when they arise. • Handle sensitive documents with discretion and follow all company and client policies related to security, confidentiality, and records management. • Provide additional operational assistance as needed, including reception coverage, hospitality support, and basic coordination for audio/visual or meeting-related services.
2026-11-02T13:43:36Z

Accounting Manager

Chicago, IL
onsite
Permanent / Full Time
120000.00 - 140000.00 USD / Yearly
The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job Description<ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul>
2026-10-14T18:53:47Z

Small Market Sales Assistant

Auburn, ME
remote
Temporary / Contract
19.95 - 21.00 USD / Hourly
We are looking for a detail-oriented Small Market Sales Assistant to provide administrative and coordination support for sales leaders and high-performing representatives in Auburn, Maine. This Long-term Contract position is ideal for someone who enjoys keeping workflows organized, preparing client-facing materials, and supporting day-to-day sales operations with accuracy and professionalism. The right candidate will be comfortable using business applications to manage correspondence, track activity, and help keep submissions moving on schedule. Responsibilities: • Support sales leaders and representatives by handling administrative tasks that keep daily operations organized and efficient. • Coordinate submission activities from intake through completion, ensuring timelines are met and required information is properly documented. • Prepare, format, and distribute correspondence, reports, and other business documents for clients and referral partners. • Maintain accurate records of sales activity and updates within CRM and related business systems. • Communicate with clients, referral sources, and internal sales contacts to gather information and provide status updates. • Use Outlook, word processing tools, spreadsheets, and Salesforce to manage calendars, documentation, reporting, and follow-up tasks. • Assist with ad hoc reporting and financial-related administrative requests as needed by sales leadership. • Scan, copy, and organize supporting documents to ensure submission files are complete and accessible.
2026-11-09T12:58:41Z

Office Services Associate

Dallas, TX
onsite
Temporary / Contract
17.10 - 18.00 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative operations for a client site in Dallas, Texas. This Contract position focuses on document production, mail handling, scanning, and front-of-house support while helping maintain efficient back-office services. The ideal candidate is organized, service-oriented, and comfortable working in a fast-paced environment where accuracy, responsiveness, and professionalism are essential. Responsibilities: • Manage incoming office service requests by reviewing logs and confirming all required job details before work begins. • Complete copy, scanning, document intake, and mailroom tasks in line with established site procedures and service expectations. • Organize assignments by urgency and due time to ensure completed materials are delivered within committed turnaround times. • Communicate proactively with clients and leadership regarding deadlines, job status, or issues that may affect completion. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep production running smoothly. • Check finished work for accuracy and quality, while also helping verify output completed by teammates when needed. • Support additional workplace services such as reception, hospitality, and audio/visual coordination based on business demands. • Handle confidential information with discretion and follow company and client policies for security, compliance, and cost-conscious operations.
2026-11-09T14:58:42Z

Admin Services Coordinator

San Francisco, CA
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for an Administrative Services Coordinator to support day-to-day office operations in New Jersey. This is a Long-term Contract position that will focus on front-desk coordination, administrative support, and maintaining an organized, detail-oriented workplace environment. The ideal candidate is comfortable handling routine office tasks, communicating with visitors and staff, and managing multiple priorities with accuracy and discretion. Responsibilities: • Provide administrative support by gathering information, maintaining records, updating internal databases, and preparing materials for large-scale communications. • Welcome visitors and callers in a courteous manner, share general organizational information, and handle sensitive information with appropriate confidentiality. • Manage site access tasks by issuing guest passes, validating parking, and keeping accurate visitor records. • Coordinate calendars, arrange meetings, prepare conference rooms, and help keep shared office spaces, reception areas, and kitchen facilities orderly. • Work with outside vendors to support meetings or events and ensure rooms are properly set up for scheduled activities. • Draft routine written communications, prepare basic reports, and respond to common questions or concerns from clients, colleagues, and supervisors. • Follow established administrative procedures to complete assigned tasks, resolve straightforward issues, and deliver accurate work within defined guidelines. • Support daily office operations in an in-person setting while maintaining dependable service and consistent attention to detail.
2026-11-03T14:03:41Z

Accounting Assistant

Sanford, NC
onsite
Temporary / Contract
22.16 - 28.00 USD / Hourly
We are looking for an Accounting Assistant to join a team in Sanford, North Carolina on a Contract basis. This opportunity is well suited for an accounting specialist with strong attention to detail who can manage year-end 1099 reporting while supporting day-to-day payables activity. The role calls for someone who is comfortable working independently, maintaining accuracy across financial records, and helping keep accounting operations organized and on schedule. Responsibilities: • Oversee the end-to-end preparation and processing of annual 1099 documentation, ensuring records are complete, accurate, and submitted within required deadlines. • Support the accounts payable function by reviewing invoices, assigning correct coding, and preparing transactions for timely payment. • Maintain organized vendor files and verify tax documentation to support compliant 1099 reporting practices. • Reconcile bank activity and investigate discrepancies to help preserve accurate financial records. • Assist with selected accounts receivable tasks and provide general accounting support as needed across the team. • Use QuickBooks and 1099 Pro software to enter, track, and validate financial information related to payables and tax reporting. • Collaborate with internal stakeholders to address invoice issues, payment questions, and documentation gaps. • Contribute to year-end accounting activities by helping bring externally managed 1099 work into the internal process effectively.
2026-11-10T20:58:44Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
35.00 - 43.00 USD / Hourly
We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This short-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach. Responsibilities:• Manage and maintain calendars for C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.• Organize catering and lunch orders for meetings, and make dining reservations as needed.• Prepare and submit expense reports, process credit card memos, and handle approvals.• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.• Assist with personal tasks as required.• Support additional administrative projects and tasks to meet evolving business needs.
2026-11-09T16:58:43Z

Accounting Assistant

Carver, MA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
We are looking for a dependable Accounting Assistant to support day-to-day finance operations for a client based in Carver, Massachusetts. This fully onsite opportunity is a Long-term Contract position offering part-time hours, generally 10–20 hours per week across 4–5 hour shifts, ideally Tuesday through Thursday. In this role, you will work closely with senior accounting leadership to help keep financial records accurate, organized, and up to date while contributing to routine reporting and budget-related tasks. Responsibilities: • Assist the Senior Accountant with daily accounting activities and general financial administration. • Prepare and record journal entries to support accurate monthly and ongoing financial reporting. • Reconcile bank statements and other accounts to identify discrepancies and maintain clean records. • Support budget tracking efforts by monitoring departmental expenses and organizing related documentation. • Process invoices by reviewing, coding, and routing them appropriately for payment. • Help manage accounts payable and accounts receivable transactions to support timely processing and follow-up. • Maintain organized financial files, reports, and supporting records for internal use and audit readiness.
2026-11-05T18:28:46Z

Assistant Controller

Petersburg, VA
onsite
Permanent / Full Time
80000.00 - 120000.00 USD / Yearly
We are looking for an Assistant Controller to support core accounting operations and help ensure accurate, timely financial reporting in Petersburg, Virginia. This role partners closely with the Controller to oversee close activities, strengthen controls, and guide day-to-day accounting performance. The ideal candidate brings strong general ledger knowledge, sound judgment, and the ability to review complex financial activity with accuracy and consistency. Responsibilities: • Support the monthly, quarterly, and annual close process to help deliver complete and timely financial results. • Examine journal entries for accuracy, adequate documentation, and proper authorization before posting. • Oversee account reconciliations and drive prompt resolution of outstanding reconciling items. • Review intercompany activity and confirm related balances are properly matched and eliminated as needed. • Contribute to the preparation and analysis of financial statements, including consolidated reporting requirements. • Monitor key balance sheet areas such as accruals, prepaids, fixed assets, debt, leases, payroll, and benefits to ensure correct accounting treatment. • Identify unusual variances or account discrepancies, research root causes, and coordinate corrective action. • Provide day-to-day direction to accounting staff while reviewing work for quality, completeness, and compliance. • Assist with accounts payable, cash activity, and other general accounting tasks while maintaining effective internal controls and audit-ready support. • Partner with the Controller on annual audit preparation, schedule development, process improvements, and backup coverage as needed.
2026-10-28T19:58:43Z

Plaintiff Paralegal

Los Angeles, CA
onsite
Permanent / Full Time
85000.00 - 115000.00 USD / Yearly
ETHICAL, FRIENDLY, GREAT PLAINTIFF FIRM SEEKS PARALEGAL (TRIAL FIRM) A highly regarded plaintiff-side personal injury law firm in Los Angeles is seeking an experienced Litigation Paralegal to join its growing litigation team. The firm handles sophisticated personal injury matters, including catastrophic injury, wrongful death, motor vehicle accidents, pedestrian accidents, traumatic brain injuries, spinal injuries, and other serious injury cases. This is a 100% onsite opportunity with a professional, collaborative team and an emphasis on work-life balance. Robert Half has successfully placed attorneys with this firm, and our placements have had extremely positive experiences. One attorney described it as: This is the most professional firm I have ever worked at. The Litigation Paralegal will work closely with the firm’s trial attorneys and support staff on cases from the filing of the complaint through discovery and trial preparation. This position will also supervise an assigned legal assistant. Paralegal Responsibilities:<ul><li>Draft, file, and coordinate service of complaints and other litigation documents.</li><li>Prepare discovery requests and objections and assist attorneys with reviewing and finalizing discovery responses.</li><li>Draft and serve deposition notices.</li><li>Prepare and serve subpoenas for non-party witnesses, treating providers, and other relevant parties.</li><li>Monitor answers, responsive pleadings, defaults, and other case developments.</li><li>Prepare and file pleadings and other legal documents in accordance with applicable court and jurisdictional requirements.</li><li>Maintain comprehensive case calendars and closely monitor statutes of limitation, hearing dates, discovery deadlines, and other procedural deadlines.</li></ul>Salary and Benefits:The salary range for this Litigation Paralegal position is $90K–$120K, depending on experience.Benefits: 100% paid HMR plan (can upgrade to PPO), 100% paid dental plan, 1005 paid vision plan, 401k w/ 4% match, paid holidays, 6 sick days, 10 vacation days. 100% onsite in Century City TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-11-06T15:43:44Z

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788 results for Office Assistant in Yardi