616 Results for Executive Assistant Jobs in Yardi

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Corporate Legal Assistant for a Friendly Team!

Chicago, IL
onsite
Permanent / Full Time
60000.00 - 90000.00 USD / Yearly
A growing and dynamic organization is seeking a Corporate Legal Assistant to support attorneys and legal professionals with a broad range of corporate, transactional, and governance matters. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced environment and interacting with business leaders, attorneys, and outside counsel.Responsibilities<ul><li>Provide administrative and legal support to corporate attorneys and legal department personnel.</li><li>Prepare, revise, proofread, and finalize corporate legal documents, agreements, correspondence, and presentations.</li><li>Assist with entity formation, maintenance, and corporate governance matters.</li><li>Maintain corporate records, minute books, resolutions, and organizational documents.</li><li>Coordinate signatures and execution of contracts and legal documents.</li><li>Manage contract files and assist with contract tracking and database management.</li><li>Prepare board meeting materials, agendas, minutes, and related documentation.</li><li>Organize and maintain electronic and physical legal files.</li><li>Conduct basic legal and business research as requested.</li><li>Monitor deadlines and maintain attorney calendars.</li><li>Coordinate communications with internal stakeholders, outside counsel, government agencies, and vendors.</li><li>Assist with compliance and regulatory filings.</li></ul>
2026-10-19T15:38:45Z

Jr. Legal Secretary

Golden Valley, MN
onsite
Temporary / Contract
15.00 - 22.00 USD / Hourly
We are looking for a Jr. Legal Secretary to support legal and administrative work for our client on a contract assignment. This contract position is ideal for someone who is comfortable preparing clear correspondence, working from dictated notes, and assisting with estate planning documentation such as wills and trusts. The role requires strong organization, accuracy, and the ability to manage routine office communications while helping keep legal documents current and well formatted. This is onsite in Golden Valley, MN. Responsibilities:• Prepare, format, and finalize legal correspondence and supporting documents using Microsoft Word.• Transcribe dictated content accurately and turn it into clear, well-written materials.• Assemble estate planning packets and related documents, including materials connected to wills and trusts.• Review drafted documents for grammar, formatting, consistency, and completeness before distribution.• Manage calendars and assist with scheduling to support daily legal office operations.• Answer and direct incoming phone calls through a multi-line switchboard in a courteous and efficient manner.• Enter, update, and maintain case or client information with a high degree of accuracy.• Provide general administrative support to help maintain an organized and responsive office environment.
2026-11-05T22:13:41Z

Legal Secretary

Dallas, TX
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support litigation attorneys in a busy law firm environment in Dallas, Texas. This Long-term Contract position is ideal for someone who understands Texas court procedures and can manage legal administrative work with accuracy, urgency, and discretion. The role offers the opportunity to contribute to case support, client communication, and day-to-day coordination in a fast-moving practice. Responsibilities: • Coordinate daily administrative support for attorneys and partner with legal staff and internal departments to keep matters moving efficiently. • Open and maintain client matters, prepare case-related records, and help foster responsive, effective communication with clients. • Prepare, revise, proofread, and organize legal documents, correspondence, and other materials using Microsoft Word and related office tools. • Draft standard letters, forms, and routine legal support documents with a high level of accuracy and consistency. • Track and submit expenses, reimbursement requests, and payment documentation through designated expense management systems. • Oversee attorney calendars, schedule meetings and deadlines, and help manage competing priorities across multiple assignments. • Handle court-related administrative tasks, including docket tracking and electronic filing in Texas state and federal courts. • Provide general office and clerical support, including phone coverage, data entry, and additional assistance as needed.
2026-10-19T18:23:49Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities
2026-11-05T18:33:43Z

Legal Operations Manager – Paralegal

Warren, NJ
onsite
Temporary to Hire
45.00 - 55.00 USD / Hourly
Senior Legal Operations Paralegal📍 Warren, NJ (Hybrid: 3 Days In Office / 2 Days Remote) 💲 $45-$55/hour (Negotiable Based on Experience) 📅 Temp-to-Hire | Full-Time Robert Half is partnering with a highly respected global organization on a search for a Senior Paralegal - Legal Operations & Governance Analyst. This is an exciting opportunity for an experienced corporate governance professional, senior paralegal, or legal operations specialist seeking a highly visible role supporting executive leadership, board governance, and strategic legal operations initiatives. This position offers the opportunity to work closely with attorneys, senior executives, and board members while helping drive governance processes, legal technology initiatives, and operational excellence across a global legal department. What You'll Do:✅ Coordinate board and committee meetings, including agendas, materials, logistics, and governance documentation✅ Prepare meeting minutes, resolutions, written consents, and related corporate records✅ Manage director onboarding, offboarding, and annual governance processes✅ Administer governance technology platforms, including Diligent Board Books and Diligent Entities✅ Maintain governance calendars, bylaws, charters, records, and compliance deadlines✅ Support legal operations initiatives, process improvements, system implementations, and workflow enhancements✅ Partner with attorneys and business leaders on governance projects and strategic initiatives✅ Drive special projects involving technology, automation, reporting, and knowledge management Additional Details:• Hybrid schedule: 3 days onsite / 2 days remote • Standard 40-hour work week with occasional flexibility during board cycles and key governance events • Temp-to-hire opportunity with anticipated conversion in approximately 3-6 months • Interview process expected to include a virtual interview followed by a final onsite meeting • Immediate need with ASAP start date
2026-10-28T20:53:46Z

Medical Receptionist

Canyon County, CA
remote
Temporary / Contract
25.00 - 25.00 USD / Hourly
We are looking for a welcoming and organized individual to support front-desk operations for our client in Canyon Country as a Medical Receptionist. This contract Medical Receptionist position focuses on creating a positive experience for patients while managing registration, insurance intake, and routine administrative support. The person in this role will work closely with medical assistants, clinicians, and nursing staff to help keep daily patient flow efficient and accurate. Apply to become a Medical Receptionist today! Responsibilities:• Welcome patients upon arrival, guide them through check-in, and ensure each visit begins with a courteous and friendly experience.• Collect and update patient demographic details, insurance information, and registration records with a high level of accuracy.• Place appointment reminder calls and help confirm schedules to support attendance and clinic efficiency.• Scan, index, and organize patient-related documents so records remain complete and easy to retrieve.• Perform day-to-day front office tasks such as handling clerical paperwork, managing intake materials, and supporting reception coverage.• Coordinate with clinical team members, including medical assistants, nurses, and providers, to keep patient visits moving smoothly.• Verify coverage details and assist with insurance-related documentation as part of the registration process.• Use computer-based systems and electronic medical record tools to enter, review, and maintain patient information.
2026-11-06T22:58:44Z

Accounting Clerk

Rochester, NY
remote
Temporary / Contract
20.00 - 23.00 USD / Hourly
Robert Half is seeking a detail-oriented Accounting Assistant for a temporary/contract opportunity with one of our clients. This role is ideal for an organized professional who enjoys supporting day-to-day accounting operations, handling financial data accurately, and working in a fast-paced environment. Key Responsibilities<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter invoices, payments, and other financial transactions into the accounting system</li><li>Reconcile bank statements and account discrepancies</li><li>Support month-end close activities and maintain organized financial records</li><li>Prepare spreadsheets, reports, and other accounting documentation</li><li>Help track expenses, process expense reports, and update vendor files</li><li>Respond to internal and external inquiries related to accounting transactions</li><li>Provide administrative support to the accounting and finance team as needed</li></ul>
2026-11-04T21:14:02Z

Inventory and Purchasing Specialist

Cedar Rapids, IA
onsite
Temporary to Hire
35.00 - 40.00 USD / Hourly
Are you a detail-oriented operations professional who enjoys working across inventory, purchasing, vendor relations, and process improvement? Our client is seeking a Inventory and Purchasing Specialist to play a key role in managing customer and vendor returns while supporting purchasing and inventory functions across the organization.This position offers a unique blend of inventory control, purchasing support, vendor communication, data management, and process coordination. The ideal candidate is highly organized, analytical, and comfortable managing multiple priorities in a fast-paced environment.Key ResponsibilitiesReturns, Inventory & Accounting Support<ul><li>Manage customer returns from initiation through final resolution.</li><li>Process vendor returns for damaged, defective, inaccurate, or excess inventory.</li><li>Perform inventory cycle counts and assist with reconciliation efforts.</li><li>Support annual physical inventory activities across multiple locations.</li><li>Process inventory adjustments and maintain accurate inventory records.</li><li>Work closely with warehouse teams to ensure inventory accuracy and timely issue resolution.</li></ul>Purchasing & Supply Chain Support<ul><li>Request and evaluate vendor quotes.</li><li>Create and manage stock purchase orders.</li><li>Process and monitor direct-ship purchase orders.</li><li>Coordinate inventory transfers between locations.</li><li>Review and process purchase order acknowledgements.</li><li>Follow up on open or unacknowledged purchase orders.</li><li>Track shipments and expedite late deliveries.</li><li>Update order status and delivery information within the ERP system.</li><li>Assist with purchasing reports, data analysis, and inventory planning initiatives.</li><li>Resolve vendor shipment discrepancies and coordinate corrective actions.</li></ul>Vendor & Data Management<ul><li>Establish and maintain vendor records and contacts.</li><li>Maintain product and warehouse item files.</li><li>Ensure accurate documentation and electronic file organization.</li><li>Support continuous improvement efforts related to purchasing and inventory processes.</li></ul>
2026-11-02T21:38:44Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000.00 - 105000.00 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com >
2026-10-12T15:44:06Z

Legal Secretary

Atlanta, GA
onsite
Temporary to Hire
- USD / Hourly
We are looking for a Legal Secretary to support legal operations within a government environment in Atlanta, Georgia. This Contract to permanent position is suited for a detail-oriented individual who can manage legal documentation, coordinate administrative workflows, and help maintain organized case and ordinance-related records. The role offers the opportunity to work closely with legal stakeholders while ensuring timely, accurate, and confidential handling of sensitive materials. Responsibilities: • Prepare, format, proofread, and organize legal correspondence, filings, agendas, and other official documents for municipal and government-related matters. • Maintain calendars, schedule meetings, track deadlines, and coordinate appointments to support attorneys and legal staff in a fast-paced office setting. • Manage case files and records by ensuring documents are accurately labeled, stored, retrieved, and handled in accordance with established procedures. • Assist with research and administrative support related to local ordinances, municipal regulations, and other legal reference materials. • Communicate effectively with internal departments, outside agencies, and members of the public regarding routine legal and administrative matters. • Monitor incoming mail, emails, and legal notices, then route or prioritize materials to support timely responses and follow-up actions. • Support the preparation of reports, hearing materials, and presentation packets for legal proceedings, board meetings, or government reviews. • Help implement updates to filing methods, document tracking practices, or administrative processes as assigned within the legal department.
2026-10-14T15:04:11Z

Insurance Billing Specialist

Mundelein, IL
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>
2026-10-09T15:28:45Z

Treasury Associate

the Woodlands, TX
onsite
Permanent / Full Time
80000.00 - 110000.00 USD / Yearly
We are looking for a motivated Treasury Associate to join a rapidly expanding company in The Woodlands, Texas. This role offers a unique opportunity to work closely with the Assistant Treasurer, providing key support in treasury operations, cash flow analysis, and accounts receivable functions. Ideal candidates are eager to grow their expertise and contribute to the company’s dynamic financial strategies. Responsibilities: • Conduct in-depth analysis of cash flow activities and accounts receivable operations to support financial decision-making. • Prepare detailed reports such as incoming cash statements, aging analysis for accounts receivable, and related financial documents. • Perform account reconciliations, ensuring accuracy and resolving discrepancies promptly. • Assist in debt-related tasks, including the creation and maintenance of amortization schedules and related reporting. • Support liquidity analysis and treasury operations to optimize cash management processes. • Collaborate with the Assistant Treasurer on strategic initiatives and financial reporting. • Present financial insights and analysis to senior leadership to guide business decisions. • Contribute to process improvement initiatives within cash management and accounts receivable functions.
2026-10-29T21:03:49Z

Litigation Legal Secretary

Los Angeles, CA
onsite
Temporary / Contract
38.00 - 45.00 USD / Hourly
Robert Half Legal is partnering with a prestigious full-service regional law firm in its search for a Litigation Legal Secretary. This contract opportunity is based onsite in Century City and offers the potential to work with a highly respected litigation team supporting attorneys in a fast-paced, sophisticated practice. The ideal candidate will have strong experience supporting litigation attorneys, exceptional organizational skills, and the ability to manage competing priorities while maintaining a high level of professionalism and accuracy. Responsibilities<ul><li>Support multiple litigation attorneys with day-to-day legal and administrative needs</li><li>Manage complex calendars, coordinate meetings, depositions, mediations, and court appearances</li><li>Prepare, revise, proofread, and format correspondence, pleadings, motions, discovery, and other legal documents</li><li>File documents electronically in California state and federal courts</li><li>Maintain litigation calendars and monitor court deadlines</li><li>Coordinate service of process and filing logistics with vendors, courts, and opposing counsel</li><li>Draft and prepare tables of contents, tables of authorities, exhibits, and hearing binders</li><li>Open new matters, maintain client files, and ensure documents are properly organized within the document management system</li><li>Assist attorneys with discovery, document production, and case management tasks</li><li>Process attorney time entries, expense reports, and billing-related requests</li><li>Handle attorney travel arrangements and prepare expense reimbursements as needed</li><li>Communicate professionally with clients, court personnel, opposing counsel, and vendors</li><li>Manage incoming and outgoing correspondence, including mail and email communications</li><li>Assist with trial preparation, witness coordination, and exhibit management</li><li>Prepare conflict checks, engagement letters, and matter opening documentation</li><li>Provide general administrative support to litigation teams as needed</li></ul>
2026-11-06T18:43:44Z

Sr. Legal Secretary

Rochester, NY
onsite
Permanent / Full Time
60000.00 - 73000.00 USD / Yearly
We are looking for a highly experienced Sr. Legal Secretary to support a busy family law practice in Rochester, New York. This position is ideal for a legal support specialist who can take ownership of daily case support, maintain order across a demanding caseload, and work confidently with limited direction. The role offers meaningful involvement in client matters from initial intake through resolution while helping ensure the practice operates smoothly and efficiently. Responsibilities: • Create, edit, and finalize legal correspondence, pleadings, motions, and other court-related documents with a high degree of accuracy. • Coordinate the preparation, submission, and service of filings while ensuring compliance with applicable court procedures and deadlines. • Maintain well-organized electronic and paper case records so documents and case information remain current and accessible. • Oversee the attorney’s schedule by arranging hearings, conferences, court dates, and client meetings, while managing related docket deadlines. • Serve as a reliable point of contact for clients, court personnel, opposing counsel, and outside parties regarding case updates and procedural matters. • Monitor key litigation timelines and follow up proactively to keep filings, responses, and other case activity on track. • Provide support with discovery coordination, document collection, exhibit organization, and trial readiness activities. • Record billing information accurately and assist with general administrative tasks that support the day-to-day operation of the practice. • Contribute to overall case management by helping move matters forward efficiently from opening through final disposition.
2026-10-13T15:38:43Z

Legal Secretary

Southfield, MI
onsite
Permanent / Full Time
- USD / Yearly
We are looking for an experienced Legal Secretary to support a busy legal team in Southfield, Michigan. This position is well suited for someone who can manage litigation-related administrative work with accuracy, strong organization, and a sense of urgency. The ideal candidate brings a solid background in legal support, ideally with experience in multi-jurisdiction matters or insurance defense environments. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court rules and deadlines.• Coordinate attorney calendars, schedule hearings, meetings, and case-related appointments, and monitor critical dates to keep matters on track.• Draft, format, revise, and finalize correspondence, pleadings, and other legal materials from dictation, notes, or attorney instruction.• Maintain organized case files and ensure records, filings, and supporting documentation are accurate and readily accessible.• Communicate with courts, clients, opposing counsel, and vendors in a clear and organized manner regarding case logistics and documentation.• Track filing requirements across jurisdictions and help ensure compliance with varying procedural expectations in litigation matters.• Provide day-to-day administrative support to attorneys handling defense-related or subrogation matters, as needed.• Assist with document management and workflow coordination to support efficient handling of active legal cases
2026-10-13T18:08:45Z

Legal Secretary

Columbus, OH
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Legal Secretary to provide day-to-day support for attorneys handling litigation matters in Columbus, Ohio. This position offers the chance to work in a detail-oriented, team-focused law firm environment where accuracy, responsiveness, and organization are highly valued. The role is well suited for someone who enjoys managing multiple priorities while contributing to the smooth progress of active legal cases. Responsibilities: • Draft, format, and finalize legal documents such as pleadings, discovery materials, correspondence, and other case-related paperwork for attorney review. • Submit documents to courts through electronic filing systems and monitor filings to help ensure deadlines and procedural requirements are met. • Maintain attorney calendars by organizing appointments, court dates, case deadlines, and other time-sensitive commitments. • Arrange hearings, depositions, and related meetings while coordinating schedules with clients, courts, and outside parties. • Prepare case exhibits and keep electronic files organized, current, and easy to retrieve for ongoing litigation matters. • Support billing and administrative tracking by entering time, assisting with invoicing tasks, and helping maintain accurate records. • Use dictation and standard office software to produce clear legal documentation and routine communications efficiently.
2026-10-26T16:34:05Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000.00 - 95000.00 USD / Yearly
We're partnering with a highly respected Am Law firm seeking an experienced Legal Secretary to join its collaborative team. This is an exceptional opportunity to join a prestigious firm that truly values its staff. We've successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth. Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to prioritize competing deadlines while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Excellent medical, dental, and vision benefits.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus potential.</li><li>Outstanding firm culture with strong employee retention.</li><li>A collaborative team where legal support staff are valued and recognized.</li></ul>We've placed professionals with this firm who continue to thrive and are genuinely happy in their roles—a testament to the firm's culture and commitment to its employees.If you're an experienced legal secretary looking to join a top-tier firm with excellent benefits and long-term stability, we'd love to speak with you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com >
2026-10-23T22:58:43Z

Document Quality Control Specialist

Haltom City, TX
onsite
Temporary / Contract
18.00 - 18.00 USD / Hourly
We are looking for a detail-oriented Office Assistant to support documentation and records coordination for a long-term contract opportunity in Haltom City, Texas. This onsite role focuses on preparing, reviewing, scanning, and organizing quality and delivery records to ensure complete and accurate final documentation. The position is ideal for someone who works carefully with structured processes, maintains strong document control practices, and can help support timely customer-ready packages. Responsibilities:• Scan completed documentation packages and upload them into the designated quality and records management system.• Review files for clarity, completeness, and proper order before submitting them to electronic storage.• Match required records to the correct serial number or equipment unit to preserve traceability.• Maintain accurate digital files and support consistent document retention, revision control, and naming standards.• Assemble final delivery documentation packages for completed landing gear units and confirm all required materials are included.• Check that inspection, manufacturing, quality, and supporting records meet customer format and sequencing expectations.• Conduct a final review of documentation before release to the customer to reduce errors or omissions.• Coordinate with internal teams to obtain any outstanding customer service paperwork needed for final delivery.• Help ensure documentation follows applicable internal quality procedures and customer requirements.
2026-10-18T09:48:43Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
70000.00 - 130000.00 USD / Yearly
We are looking for a dependable Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters. Responsibilities: • Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy. • File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines. • Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials. • Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics. • Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments. • Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake. • Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems. • Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.
2026-10-08T14:38:43Z

Accounting Specialist

Birmingham, AL
remote
Temporary / Contract
25.00 - 28.00 USD / Hourly
Looking for your next accounting opportunity? Robert Half is working with employers throughout Birmingham seeking Accounting Specialist and Accounting Assistants to support their growing teams. We work with organizations of all sizes across healthcare, construction, manufacturing, nonprofit, distribution, and detail oriented services industries that are seeking dependable accounting support professionals. Key Responsibilities Process accounts payable and accounts receivable transactions Review, verify, and enter invoices accurately and timely Assist with billing, cash applications, and collections activities Perform account, bank, and credit card reconciliations Maintain vendor and customer records Support month-end closing activities Research and resolve accounting discrepancies Prepare reports and spreadsheets using Microsoft Excel Assist with administrative and accounting projects as needed
2026-11-04T14:33:42Z

Administrative Coordinator

Atlanta, GA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a highly organized Administrative Coordinator to join our team in Atlanta, Georgia in a Contract position. This onsite opportunity supports compliance and project documentation activities in a busy construction setting, helping keep records accurate and workflows moving without delays. The role is well suited for someone who can manage a high volume of details, communicate effectively with vendors and internal teams, and maintain strong administrative control across multiple active projects. Responsibilities: • Coordinate the collection and upkeep of compliance records for numerous active construction projects, ensuring files remain complete and current. • Communicate with subcontractors, suppliers, and vendors to secure required documents such as waivers, signatures, insurance records, and related supporting materials. • Examine submitted paperwork for accuracy, valid dates, completeness, and proper authorization before processing. • Track insurance-related documentation, including certificates of insurance, workers' compensation, and vehicle coverage, to confirm ongoing compliance. • Partner with project accounting staff to address missing items that may interfere with invoice approval or payment timelines. • Maintain spreadsheets, logs, and other tracking tools to provide visibility into compliance progress and project documentation status. • Organize, scan, file, and preserve both electronic and hard-copy project records in a clear and accessible manner. • Provide general administrative assistance through document distribution, mail handling, and support for accounts payable tasks such as preparing backup materials and copying payment documentation.
2026-11-04T13:54:04Z

Paralegal

Syracuse, NY
onsite
Temporary / Contract
22.00 - 28.00 USD / Hourly
We are seeking a detail-oriented and organized Paralegal to support attorneys and legal staff in a fast-paced legal environment. The ideal candidate will assist with case management, document preparation, legal research, and administrative support while ensuring accuracy, confidentiality, and compliance with legal procedures. Key Responsibilities<ul><li>Draft, review, and prepare legal documents, correspondence, and pleadings</li><li>Conduct legal research and gather supporting documentation</li><li>Maintain and organize case files, both electronic and physical</li><li>Manage calendars, court dates, deadlines, and attorney schedules</li><li>Communicate with clients, courts, opposing counsel, and third parties</li><li>Assist with discovery, document production, and trial preparation</li><li>File legal documents with courts and government agencies</li><li>Track case progress and maintain accurate records</li><li>Coordinate meetings, depositions, and hearings</li><li>Perform other administrative and legal support duties as assigned</li></ul>
2026-10-30T19:33:45Z

HRIS Coordinator

New York, NY
onsite
Temporary / Contract
25.34 - 30.00 USD / Hourly
We are looking for an organized HRIS Coordinator to join a restaurants and catering organization in New York, New York on a Contract basis. This position supports core HR operations by managing employee inquiries, maintaining accurate records, and helping keep documentation current across HR systems. Responsibilities:• Manage the shared HR inbox, respond to employee questions in a timely manner, and route complex matters to the appropriate team members.• Maintain training records by updating documentation, organizing digital files, and correcting incomplete or outdated information across HR platforms.• Assist with employment eligibility compliance by reviewing I-9 documentation, tracking reverification needs, and supporting audit readiness.• Coordinate payroll-related follow-up by identifying employee issues, communicating details to the payroll team, and confirming that open items are resolved.• Track employee leave activity, monitor required forms, and ensure supporting paperwork is completed and properly recorded.• Provide recruiting support through resume review, applicant tracking, and coordination of candidate-related administrative tasks.• Perform routine audits, filing, and record maintenance to improve data accuracy and support HR compliance efforts.• Prepare HR documentation and organize records needed for benefits administration and open enrollment activities.
2026-10-29T15:24:06Z

Grant Admin

Sarasota, FL
onsite
Temporary / Contract
28.00 - 40.00 USD / Hourly
We are looking for a detail-oriented Grant Admin to support a mission-focused healthcare foundation in Sarasota, Florida. This Contract position will manage grant accounting and administrative activities tied to a large portfolio of community-focused funding, helping maintain accurate financial records and strong compliance practices. The role partners with internal departments, finance professionals, and external grant recipients to oversee documentation, payments, and reporting. This is an excellent opportunity for someone who enjoys hands-on work, cross-functional collaboration, and purpose-driven financial stewardship. Responsibilities: • Review incoming grant materials and help coordinate the evaluation process to ensure submissions are complete, organized, and ready for decision-making. • Maintain accurate tracking of restricted funding activity, including balances, allocations, and usage across multiple grants and programs. • Reconcile grant-related financial records on a regular basis and resolve discrepancies in partnership with finance and program stakeholders. • Process purchase orders, payment requests, and related supporting documentation in accordance with approved budgets and internal controls. • Monitor grant spending against awarded amounts to help confirm funds are used appropriately and within established guidelines. • Prepare and organize financial and administrative reports that reflect grant activity, outcomes, and compliance requirements. • Collaborate with hospital teams, grant recipients, and foundation leadership to support timely communication and strong recordkeeping. • Assist with oversight of high-volume grant operations, contributing to the administration of approximately $200 million in grant activity. • Support grant-related accounting processes and, when needed, contribute to workflow updates or system-related administrative tasks tied to financial operations.
2026-10-28T14:44:07Z

Legal Secretary

San Diego, CA
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
LEGAL SECRETARY ROLE - HYBRID IN DOWNTOWN SAN DIEGO About the RoleThis firm is seeking a polished, detail‑oriented Legal Secretary with strong litigation experience in California state and federal courts. This role supports multiple attorneys with a balanced caseload and offers stability, strong mentorship, and an excellent work environment. Key Responsibilities<ul><li>Prepare, format, and revise legal documents (pleadings, motions, discovery, TOAs/TOCs)</li><li>E‑file in state and federal courts (California and Federal CM/ECF)</li><li>Maintain attorney calendars, deadlines, and reminders (CompuLaw or firm system; training offered)</li><li>Schedule hearings, depositions, mediations, and client meetings</li><li>Handle document management, proofreading, redlining, and administrative support</li><li>Process expenses, time entries, and assist with billing as needed</li><li>Provide reliable support for trial prep, filings, and case logistics</li></ul>Compensation & Benefits<ul><li>Salary: $85K–$105K DOE</li><li>Schedule: 40‑hour week; onsite or hybrid depending on firm</li><li>Benefits: Medical/dental/vision, 401(k), PTO, paid holidays</li><li>Perks: Paid parking, professional development, supportive firm culture</li></ul>
2026-10-28T07:03:47Z

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