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64 results for Office Assistant in Woodside, NY

Office Assistant

Morristown, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in Morris Plains, New Jersey. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while providing administrative assistance to leadership and staff. The role combines front-desk coordination, meeting support, travel and expense administration, and upkeep of shared office spaces to help the office run smoothly each day. Responsibilities:• Welcome visitors, oversee front-desk activity, and coordinate guest access needs such as parking arrangements.• Maintain inventory of office materials and common-area supplies, and place orders to keep essential items available.• Support the planning and execution of onsite and offsite meetings, including room preparation, catering coordination, and general event readiness.• Provide administrative assistance to senior leaders by handling scheduling support, document processing, and other day-to-day office tasks.• Arrange executive travel plans and prepare related documentation to ensure smooth business trips.• Process and submit expense documentation accurately and in a timely manner.• Create and follow up on facility service requests for issues such as heating, cooling, or other office maintenance concerns.• Keep kitchen, coffee, and refrigerator areas organized, stocked, and clean, including post-meal cleanup and coordination of leftover food donations when appropriate.• Set up meeting rooms with the materials and layout needed for internal discussions and hosted gatherings.
2026-05-27T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a detail-oriented testing site in New York, New York. This Long-term Contract position is ideal for someone who enjoys a structured environment, delivers excellent in-person service, and can adapt to a variable schedule that may include Saturdays and occasional evening hours. The person in this role will help create a secure, organized, and welcoming experience for test takers while supporting administrative and front-desk activities. Responsibilities: • Welcome test takers upon arrival, confirm identification, and guide them through the check-in process with efficiency and courtesy. • Carry out security screening procedures, including the use of handheld screening devices and other required verification steps. • Observe candidates throughout the testing session to protect exam integrity and respond promptly to concerns or irregular situations. • Maintain strict control of testing materials, equipment, and room conditions to ensure a secure and compliant environment at all times. • Document incidents clearly and escalate issues when needed to support policy compliance and timely resolution. • Provide front-desk and clerical support such as answering inbound calls, scanning documents, and completing routine administrative tasks. • Assist with basic handling of office or testing equipment, including packing, unpacking, and moving materials as needed for site operations. • Support a fair and comfortable candidate experience by giving clear instructions, escorting individuals to and from testing areas, and addressing questions appropriately.
2026-05-27T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations. This Long-term Contract position is part time and ideal for someone who enjoys creating a welcoming office environment, staying organized, and handling a variety of administrative tasks with care. The person in this role will help keep the front office running smoothly by assisting visitors, managing deliveries, maintaining shared supplies, and supporting small office events. Responsibilities:• Welcome visitors and create a detail-oriented, friendly first impression for guests arriving at the office.• Accept incoming deliveries, sort packages accurately, and ensure items reach the appropriate recipients in a timely manner.• Monitor office snack and beverage inventory, place orders as needed, and keep common areas stocked and organized.• Assist with coordinating small internal gatherings by helping with scheduling, setup, and basic event logistics.• Provide day-to-day administrative support for general office needs and handle miscellaneous tasks as priorities shift.• Maintain neat shared spaces and contribute to an orderly, efficient workplace environment.• Support shipping and receiving activities by tracking incoming items and helping with outgoing packages when needed.
2026-05-21T00:00:00Z

Office Manager

Edison, NJ
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
A well‑established local CPA firm in Edison, NJ is seeking an experienced Office Manager to oversee tax return processing, client correspondence, and billing operations. This is a hybrid position, requiring 3 days per week in the office with the remaining days worked remotely. Position Overview The Office Manager will play a critical role in managing the administrative and operational flow of a high‑volume tax practice. This individual will act as the central control point for tax return processing, client communications, and firm billing activities. Key Responsibilities Manage and control the outflow of a high volume of tax returns Handle all incoming and outgoing client correspondence Track tax return status, deadlines, and final delivery to clients Oversee and process client billings and invoicing Coordinate internally with partners, preparers, and administrative staff Ensure office procedures, workflows, and documentation are followed accurately and efficiently Compensation & Benefits Competitive compensation package Excellent 401(k) plan with a generous employer match Comprehensive medical, dental, and vision insurance Hybrid work schedule offering flexibility and work/life balance How to Apply To be considered, please: Email your resume to Robert Half, or Call Rich Singer, CPA directly at 848‑202‑7970 to discuss this excellent opportunity.
2026-05-04T00:00:00Z

Office Manager

Brooklyn, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a financial services environment. This long-term contract position is ideal for someone who can keep the office running efficiently while providing dependable front-desk and administrative support. The role combines office coordination, supply management, and basic accounts payable responsibilities to help maintain a productive workplace. Responsibilities: • Oversee day-to-day office activities to ensure an orderly, efficient, and detail-oriented work environment. • Coordinate purchasing for office materials and replenish supplies before inventory runs low. • Track and maintain stock levels for administrative and workplace essentials across the office. • Support accounts payable tasks by organizing invoices, preparing documentation, and assisting with payment processing activities. • Serve as the first point of contact for visitors, calls, and general front-desk inquiries in a courteous and attentive manner. • Manage administrative records, routine correspondence, and general office documentation with accuracy and discretion. • Work with internal teams and external vendors to address office-related needs and maintain smooth operations.
2026-05-27T00:00:00Z

Office Manager

New York, NY
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for an organized part time Office Manager to support daily workplace operations and help create an efficient, well-maintained environment. This contract opportunity is ideal for someone who enjoys balancing hands-on office coordination with occasional executive support needs. The role involves keeping the office running smoothly, supporting employees and visitors, and stepping in on administrative priorities as needed. Responsibilities:• Coordinate recurring meal service, including ordering lunch during the week and arranging catered team lunches on Mondays.• Maintain inventory for office materials, snacks, and shared supplies, ensuring items are stocked and readily available.• Uphold the appearance and functionality of the workplace by monitoring organization, cleanliness, and overall presentation.• Administer office access by managing badges and supporting building entry needs for staff and guests.• Process incoming and outgoing mail, complete document scanning tasks, and keep records organized.• Support workplace safety efforts by helping monitor protocols and promoting a secure office environment.• Assist with internal events by coordinating logistics such as venues, scheduling, and on-site arrangements.• Serve as a key point of coordination between departments to help communication and operational needs move forward efficiently.• Provide executive administrative coverage when needed, including support with scheduling, correspondence, and related tasks.
2026-05-26T00:00:00Z

Office Manager

Darien, CT
onsite
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Office Manager to support branch operations in Darien, Connecticut. This role plays an important part in maintaining efficient administrative processes, reinforcing compliance standards, and helping branch teams perform at a high level. The position also partners with leadership on staff development, audit coordination, and operational improvements across the banking office. Responsibilities: • Support daily branch administration by helping maintain organized, efficient office operations across the banking location. • Partner with branch leadership to deliver onboarding, coaching, and ongoing learning opportunities for employees. • Review and help maintain policies and procedures so documentation remains current, accurate, and aligned with operational needs. • Assist management with recruiting support, candidate coordination, and employee-related administrative matters, including performance and disciplinary documentation. • Work closely with compliance leadership to put regulatory updates into practice and provide training to branch staff on new requirements. • Coordinate preparation activities for internal branch reviews as well as regulatory examinations, including safety and soundness audits. • Evaluate workflows and internal controls, identify gaps in quality or process effectiveness, and recommend practical improvements. • Investigate transaction alerts and review sensitive account activity to identify potential concerns related to fraud, money laundering, or other financial crime risks. • Support required regulatory reporting activities, including documentation associated with CTRs and SARs, while following all applicable banking standards and internal controls.
2026-05-26T00:00:00Z

Office Manager

Hillside, NJ
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
Our client in the Hillside area is hiring an Office Manager to support their team. This role is fully on-site; Monday-Friday with flexible hours of 10-5pm/10-6pm.Please note: Animals/pets are regularly on-site.Overview: This position leans more heavily on accounting responsibilities while also managing key HR and payroll functions. Key Responsibilities:Accounting Responsibilities (Primary Focus)<ul><li>QuickBooks (experience is required)</li><li>Lead Accounts Payable (AP) processes; weekly check writing</li><li>Manage account reconciliations and sales tax for multiple entities</li><li>Oversee various insurance policies (auto, business, liability, etc.)</li></ul>Payroll & HR Responsibilities<ul><li>Manage onboarding and I-9 processing</li><li>Run payroll using ADP (approx. 20-25 employees)</li><li>Verify timesheets and handle both commission-based and salaried employees</li><li>Administer the 401(k) plan</li><li>Maintain HR-related documentation</li></ul>Benefits: Medical, Dental, Vision, PTOThis is an excellent opportunity for an experienced office manager with a strong accounting background looking to join a mission-driven environment.Benefits are provided and this role is paying between $85-95k base, depending on experience.
2026-05-01T00:00:00Z

Administrative Assistant

Lake Hopatcong, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily customer interactions and administrative coordination in Mount Arlington, New Jersey. This Long-term Contract position is well suited for someone who can stay organized, communicate clearly in English and Spanish, and handle multiple priorities in a busy setting. The ideal candidate will help process customer requests, maintain accurate records, and assist with scheduling and front-counter support as needed. Responsibilities:• Receive customer requests by phone or in person and prepare complete, accurate order documentation.• Coordinate and confirm driver assignments to help keep daily routes and service schedules organized.• Enter hauling and disposal details into Excel with a strong focus on accuracy and record integrity.• Maintain orderly documentation by sorting and filing receipts, invoices, and related paperwork.• Provide support at the drive-up service window when customer traffic requires additional assistance.• Prepare and update driver scheduling documents to reflect operational needs.• Respond to inbound customer inquiries professionally and help direct requests to the appropriate team members.
2026-05-26T00:00:00Z

Administrative Assistant

Huntington Station, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This Contract position is expected to run for 2-4 weeks and offers an excellent opportunity for someone who is organized, responsive, and comfortable handling a variety of administrative tasks in a fast-paced setting. The ideal candidate will help maintain an efficient front office environment while providing strong communication and data support. Responsibilities:• Manage front desk and general office activities, ensuring visitors and incoming communications are handled professionally.• Answer inbound phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed.• Perform data entry with close attention to accuracy, keeping records updated and well organized.• Provide day-to-day administrative support such as filing, scheduling, document preparation, and basic office coordination.• Maintain a tidy and efficient reception area to support smooth daily operations.• Assist with routine clerical tasks and help the team stay organized during the contract assignment.
2026-05-27T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers. • Perform a range of administrative support duties to maintain efficient day-to-day office operations. • Enter, update, and review data with a strong focus on accuracy and completeness. • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience. • Organize files, records, and general documentation so information is easy to access when needed. • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
2026-05-01T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing. Responsibilities:• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.• Handle mailings and package preparation to ensure materials are completed and sent on time.• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.
2026-05-20T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an experienced Administrative Assistant to support attorneys in a fast-paced legal environment. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, can shift priorities quickly, and is comfortable managing a wide range of day-to-day support tasks. The role focuses on executive-style legal administrative support, including document preparation, scheduling, travel coordination, and office operations, rather than paralegal work. Candidates who are organized, adaptable, and confident working fully onsite will be well suited for this opportunity. Responsibilities: • Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally. • Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs. • Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail. • Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed. • Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity. • Process expense submissions and time entry tasks in a timely and organized manner. • Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems. • Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.
2026-05-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-15T00:00:00Z

Administrative Assistant

East Orange, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
A stable and expanding firm is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and ensure a well-organized, efficient work environment. This role will provide direct support to internal teams and leadership while managing a variety of administrative tasks.Responsibilities:<ul><li>Provide administrative support to departments and leadership, including scheduling meetings and managing calendars</li><li>Answer and direct incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and documentation as needed</li><li>Maintain organized filing systems, both electronic and paper</li><li>Order and manage office supplies and coordinate vendor relationships</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support onboarding logistics and general office coordination</li><li>Handle ad hoc projects and administrative tasks as assigned</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

Norwalk, CT
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a bilingual Administrative Assistant to support a busy education-focused team in Norwalk, Connecticut. This 4 month Contract position will play an important part in keeping administrative activities organized, assisting families with documentation, and helping create a smooth experience for registrations, workshops, and day-to-day office interactions. The ideal candidate brings strong communication skills in two languages, excellent attention to detail, and the ability to manage multiple priorities in a welcoming and detail-focused manner. Responsibilities:• Coordinate administrative support for daily office activities, ensuring records, forms, and related materials are handled accurately and on time.• Assist with student or family registration processes by collecting information, reviewing required documents, and helping maintain complete files.• Enter and update data in internal systems with a high level of accuracy while monitoring information for completeness.• Organize electronic and physical documentation so materials are easy to retrieve and remain properly maintained.• Communicate with families in both languages to explain documentation needs, answer routine questions, and provide timely follow-up.• Welcome visitors and provide front-office assistance that supports a detail-focused and positive experience for families and staff.• Help prepare for workshops and community events by managing materials, supporting logistics, and assisting attendees as needed.
2026-05-27T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a textile manufacturing business in New York, New York. This Contract position will coordinate order activity, maintain accurate pricing and contract records, and serve as a key point of contact across customers and internal teams. The role is well suited to someone who is highly organized, comfortable working with spreadsheets, and able to manage multiple administrative priorities with care and accuracy. Responsibilities: • Coordinate purchase orders with mills and production facilities, ensuring requests are entered accurately and processed on time. • Track orders throughout manufacturing and delivery, providing timely updates on status, shipping milestones, and any changes that arise. • Communicate with customers regarding production schedules, shipment timing, and related order details to maintain strong service and follow-through. • Obtain fabric testing documentation and organize reports so records remain complete and accessible. • Review invoice pricing for accuracy and provide approval based on established rates and order details. • Prepare sales agreements and maintain supporting documentation for customer orders and pricing terms. • Partner with accounting to help manage credit clearances, shipment coordination, and additional administrative support when needed. • Collaborate with design teams to enter fabric and pattern information accurately into internal records and reporting tools. • Produce weekly open-order summaries and maintain current pricing, including increases, reductions, and fabric cost calculations.
2026-05-12T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
21.375 - 27 USD / Hourly
We are looking for an Administrative Assistant to support the Office of Academic Advising in Newark, New Jersey within a higher education environment. This Long-term Contract position will play an important part in keeping advising services organized, responsive, and student-centered while providing part-time operational support. The role is ideal for someone who can quickly learn institutional processes, manage administrative priorities with minimal direction, and contribute to efficient office operations. Responsibilities: • Support daily academic advising operations by responding to student questions, coordinating routine service requests, and helping maintain a consistent level of support. • Manage administrative activities related to registration, student records, and advising follow-up to keep workflows accurate and timely. • Provide dependable office coverage that allows key internal staff to focus on project-related planning and consultation activities. • Use student information systems such as Banner, DegreeWorks, and related office tools to review records, monitor progress, and address immediate issues. • Document existing advising procedures and relay practical workflow details to help capture current operational practices. • Recognize unusual student cases or nonstandard processes encountered in daily work and communicate them to the appropriate stakeholders. • Perform data entry, maintain organized records, and handle general office support tasks that contribute to smooth departmental operations. • Assist with inbound communications, front-desk style support, and other administrative duties as needed in a student-facing office setting.
2026-05-14T00:00:00Z

Administrative Assistant

Carle Place, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in New York. This Contract position requires an organized individual who can help maintain efficient workflows, coordinate administrative tasks, and provide dependable support to staff and leadership. The ideal candidate is organized, responsive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate day-to-day administrative activities to help the office run smoothly and efficiently. • Prepare, organize, and maintain records, documents, and general correspondence with accuracy and discretion. • Schedule meetings, manage calendars, and assist with arranging appointments and internal communications. • Respond to routine inquiries and direct requests to the appropriate team members in a courteous manner. • Support data entry, filing, and document tracking to ensure information remains current and accessible. • Assist with preparing reports, presentation materials, and other administrative documents as needed. • Monitor office supply levels and help maintain an organized administrative workspace. • Provide general support to staff and leadership by handling assigned clerical and coordination tasks.
2026-05-27T00:00:00Z

Executive Assistant

Copiague, NY
onsite
Temporary / Contract
32 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support a senior leader in a fast-moving commercial real estate environment based in Melville, New York. This Long-term Contract position requires someone who can manage competing priorities, communicate confidently with investors, and maintain professionalism in high-pressure situations. The ideal candidate is highly organized, proactive, and comfortable serving as a key point of contact while keeping daily operations running smoothly. Responsibilities: • Manage a complex executive calendar, schedule meetings, and ensure priorities are aligned with business needs. • Coordinate domestic and regional travel plans, prepare itineraries, and handle changes quickly when schedules shift. • Serve as the primary gatekeeper for incoming calls, emails, and meeting requests, directing communications with sound judgment. • Interact professionally with investors and other external contacts, including handling sensitive or escalated conversations with composure. • Prepare meeting materials, organize executive briefings, and support follow-up actions to keep initiatives moving forward. • Maintain accurate records, correspondence, and administrative documentation using Microsoft Office applications. • Support day-to-day administrative operations in a high-volume, fast-paced setting while balancing multiple urgent requests. • Assist with contact tracking and communication updates in CRM tools such as HubSpot when needed.
2026-05-27T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
36.1 - 38 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a services environment based in New York, New York. This Long-term Contract opportunity will support senior leadership through a mix of executive assistance and front desk coverage, requiring someone who can adapt quickly and maintain a strong presence in a fast-moving office. The ideal candidate is organized, resourceful, and confident managing shifting priorities while working closely with multiple stakeholders. Responsibilities: • Manage complex executive calendars, prioritize scheduling requests, and coordinate meetings across multiple stakeholders. • Arrange domestic and international travel plans, including itineraries, transportation, and related logistics. • Prepare and submit expense reports accurately and in a timely manner using designated expense management tools. • Reserve conference rooms and organize meeting logistics to ensure smooth day-to-day operations. • Provide reception coverage when needed by welcoming visitors, answering inquiries, and maintaining an organized front desk presence. • Offer backup administrative support to other executive assistants supporting senior leadership. • Respond quickly to changing business needs and step into additional administrative tasks as priorities shift. • Use Microsoft Office applications to create, update, and manage correspondence, documents, and meeting materials.
2026-04-30T00:00:00Z

Executive Assistant

Warren, NJ
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
Our client, a rapidly growing technology company, is seeking a highly organized and proactive Executive Assistant to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred. Position OverviewThe Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement. Salary is 85,000 - 110,000. Benefits include health insurance, 401k, and PTO Key Responsibilities<ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul>
2026-04-27T00:00:00Z

Executive Assistant

Princeton, NJ
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a PART TIME (19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.• Track action items and meeting deliverables to help ensure deadlines and commitments are met.
2026-05-21T00:00:00Z

Executive Assistant

Neptune, NJ
remote
Temporary to Hire
57 - 64 USD / Hourly
We are looking for an Executive Assistant to serve as a strategic partner in a fast-paced, AI-enabled executive environment supporting senior leadership in New Jersey. This contract opportunity with potential for a permanent role is suited for someone who can turn complex, high-volume inputs into clear priorities, effective communications, and well-orchestrated execution. The role goes beyond traditional administrative support by emphasizing proactive planning, workflow design, and the use of AI tools to improve speed, accuracy, and decision readiness. Responsibilities: • Manage the executive calendar as a strategic planning tool, aligning meetings, priorities, and time blocks to support high-value business objectives. • Coordinate travel plans from start to finish, including itineraries, logistics, scheduling buffers, and meeting arrangements to ensure smooth executive movement. • Oversee incoming communications across multiple channels, organize urgent items, draft responses, and route matters to the right stakeholders for timely follow-through. • Prepare concise summaries, briefing materials, and action-oriented updates so leadership can review issues quickly and make informed decisions. • Track commitments, deadlines, and next steps across meetings and projects, ensuring open items are monitored through completion. • Improve day-to-day executive operations by building and refining AI-supported processes that streamline intake, prioritization, drafting, and task closure. • Partner with internal teams and external contacts to coordinate meetings, conference participation, introductions, and related executive engagements. • Support operational consistency by helping develop procedures, organizing complex activities, and assisting with cross-functional coordination as business needs evolve.
2026-05-26T00:00:00Z