We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Roswell, Georgia. The ideal candidate will bring strong administrative skills, ensuring smooth office operations and effective support for various business functions. This part-time role is expected to transition to a permanent position within 2-3 weeks, offering an excellent opportunity for growth.<br><br>Responsibilities:<br>• Coordinate schedules and manage calendars to support efficient time management.<br>• Handle day-to-day office operations, ensuring tasks are completed accurately and on time.<br>• Perform data entry tasks with precision while maintaining confidentiality of records.<br>• Review contracts and provide administrative assistance related to documentation.<br>• Assist in payroll processing, ensuring accuracy and compliance.<br>• Manage accounts payable tasks, including processing invoices and tracking payments.<br>• Respond to inbound calls and email correspondence in an organized and detail-oriented manner.<br>• Support receptionist duties, including greeting visitors and managing inquiries.<br>• Maintain organized filing systems to ensure easy access to important documents.
<p>We are looking for an experienced Accounts Payable Clerk in Atlanta, Georgia. In this role, you will play a critical part in managing the full cycle of accounts payable processes while ensuring accuracy and efficiency. This position requires strong organizational skills and attention to detail to handle high-volume invoice processing effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete accounts payable cycle for assigned divisions, ensuring accuracy and timeliness.</p><p>• Investigate and validate invoice details to maintain accurate records.</p><p>• Perform vendor account reconciliations, including claims, statements, and received-not-invoiced items.</p><p>• Deliver exceptional customer service to vendors and internal stakeholders.</p><p>• Process payments using various methods, including checks, credit cards, and electronic transfers.</p><p>• Handle high-volume manual invoice processing with precision and efficiency.</p><p>• Utilize 3-way matching techniques to ensure proper invoicing and payment.</p><p>• Execute accurate data entry tasks to support accounts payable operations.</p><p>• Collaborate on special projects as assigned to enhance departmental processes.</p><p>• Apply Excel formulas to analyze and organize financial data effectively</p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in South Fulton, Georgia. In this role, you will handle a variety of administrative tasks, ensuring smooth communication between departments and maintaining accurate records. This position is ideal for a highly organized individual who excels in managing schedules, coordinating meetings, and providing exceptional support in a dynamic environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for receiving and relaying messages between citizens, customers, staff, and city personnel.<br>• Maintain and organize departmental files related to daily operations, purchasing, inventory, and other general activities.<br>• Prepare, sort, and distribute postal and interdepartmental mail to the appropriate recipients.<br>• Act as a liaison to facilitate communication between the assigned department and other departments, staff, city officials, community leaders, and external organizations.<br>• Schedule and coordinate arrangements for meetings, including room reservations, setup, refreshments, and required equipment.<br>• Record, transcribe, and manage documentation such as correspondence, statements, meeting minutes, and other relevant information.<br>• Process departmental documentation in accordance with established procedures and within designated timeframes.<br>• Review, record, and distribute documents to appropriate departments and ensure accuracy and timeliness in data handling.<br>• Input data into computer systems and maintain accurate logs and records of departmental activities, including tracking vacation leave when necessary.
Position Summary The Account Services, Mail Clerk I plays an essential role in the Service Operations department by managing daily inbound and outbound mail activities and ensuring accurate and timely distribution throughout the organization. This role also assists with administrative functions such as return mail processing, scanning, and mailouts. The position contributes to departmental efficiency by following established procedures, supporting workflow continuity, and maintaining quality standards. <br> Essential Duties and Responsibilities Collect, sort, and distribute incoming mail and packages by department or recipient. Deliver mail within assigned buildings on a scheduled route. Prepare outgoing mail and shipments, including labeling, weighing, and applying postage. Identify and handle undeliverable or returned mail, updating records as needed. Operate mailroom and office equipment (e.g., postage meters, scanners, copiers). Coordinate with postal and courier services to ensure proper delivery (e.g., UPS, FedEx). Assist with scanning, filing, and invoice processing tasks. Perform other related duties as assigned.
<p><strong>ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE ADMIN - Well-Established Company in Duluth, GA</strong></p><p>A well-established company is seeking an experienced <strong>Accounts Payable & Accounts Receivable Administrator </strong>to join its finance and office support team. In this role, you will process Accounts Payable and Accounts Receivable transactions, generate detailed financial reports, and provide essential administrative support to both office and field sales staff. You’ll be a key point of contact for our dealer network, vendors, and internal teams, ensuring business needs are met efficiently and accurately.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounts Payable (AP)</strong></p><ul><li>Ensure compliance with company AP policies and month-end procedures</li><li>Full-cycle AP processing, including coding, 3-way matching, and batching</li><li>Review invoices for proper documentation and approval prior to entry</li><li>Audit, code, and process freight invoices</li><li>Respond to vendor and internal inquiries in a timely manner</li><li>Manage weekly check runs and maintain accurate AP files</li><li>Reconcile monthly vendor aging statements</li><li>Prepare annual 1099s</li></ul><p><strong>Accounts Receivable (AR)</strong></p><ul><li>Enter cash receipts and update dealer account statuses</li><li>Generate and distribute invoices for parts orders and direct shipments</li><li>Maintain accurate customer records, including updates for name or address changes</li><li>Collaborate with accounting to reconcile AR balances as needed</li><li>Research customer discrepancies and manage collections correspondence</li><li>Contact delinquent accounts to request payment</li><li>Generate and send monthly statements to the dealer network</li><li>Provide reports on customer account status</li></ul><p><strong>Administrative & Clerical Support</strong></p><ul><li>Support office and field sales staff with day-to-day administrative needs</li><li>Collect and match shipping tickets, purchase orders, and invoices</li><li>Use accounting software to match purchase orders to invoices and process payments</li><li>File and retrieve AP/AR documentation as needed</li><li>Assist with weekly wire payments and intercompany transactions</li><li>Perform additional duties and projects as assigned</li></ul><p><br></p>
<p><strong>About the Role:</strong></p><p>We are seeking a detail-oriented and professional Administrative Assistant to join our team. In this role, you will handle a high volume of inbound phone calls, providing outstanding support and superior phone etiquette to our clients and partners. You will also assist with sending onboarding documentation and managing I-9 forms, ensuring timely and accurate processing.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage a high volume of inbound calls in a friendly and efficient manner while maintaining professional phone etiquette.</li><li>Provide excellent communication and support to clients, employees, or team members.</li><li>Assist with onboarding processes, including preparing and sending documentation to new hires.</li><li>Process and track I-9 forms in compliance with government regulations .</li><li>Perform general administrative tasks such as data entry, record keeping, and maintaining accurate information.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience as an Administrative Assistant or similar roles.</li><li>Exceptional phone etiquette and communication skills to manage inbound calls effectively.</li><li>Strong attention to detail, organizational skills, and ability to multitask.</li><li>Familiarity with onboarding documentation and I-9 forms is preferred.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or other administrative tools.</li><li>Ability to maintain professionalism and confidentiality at all times.</li></ul><p><strong>Why Join Us?</strong></p><ul><li>A collaborative and supportive work environment.</li><li>Opportunities for growth and professional development.</li><li>Competitive compensation package with benefits (where applicable).</li></ul><p><br></p>
<ul><li>Maintain and organize schedules, calendars, and appointments, ensuring team members stay on track with deadlines and meetings.</li><li>Prepare, proofread, and distribute internal and external correspondence such as emails, reports, and presentations.</li><li>Answer and direct phone calls, respond to emails promptly, and manage incoming inquiries with professionalism and efficiency.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.</li><li>Manage inventory and office supplies; order and restock as necessary to ensure smooth office operations.</li><li>Conduct data entry, maintain accurate files, and organize records both physically and digitally.</li><li>Support the team by facilitating special projects, events, and team functions as needed.</li><li>Act as a liaison between departments to ensure clear communication and workflow.</li></ul><p><br></p>
<p>Our client is seeking a permanent fulltime paralegal to join their inhouse corporate legal team in Alpharetta, GA. This role would handle a mix of corporate and real estate transactions related matters nationally supporting one attorney plus outside counsel. </p><p><br></p><ul><li>Track and monitor land and lot closings.</li><li>Coordinate land closings with sellers, title company, closing attorney and accounting.</li><li>Prepare earnest money requests for various deposits and fees pursuant to the contracts.</li><li>Log and track critical dates, closing requirements, check requests and contract deadlines.</li><li>Draft and edit Letters of Intent, Contracts, Addendums/Amendments (related to land acquisition/sale).</li><li>Data entry of project information (lot #, addresses, phasing, etc.).</li><li>Attend Land Committee meetings.</li></ul>
<p>We are looking for an experienced Accounts Payable Specialist in Atlanta, Georgia. This long-term contract position offers an excellent opportunity for a detail-oriented individual to manage and streamline accounts payable operations. The ideal candidate will take ownership of critical financial processes, ensuring accuracy and efficiency while maintaining compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify invoices and check requests for accuracy, proper coding, and necessary approvals.</p><p>• Reconcile accounts payable invoices with purchase orders and expense reports.</p><p>• Investigate and resolve discrepancies or outstanding balances on accounts.</p><p>• Maintain organized and accurate records of accounts payable transactions.</p><p>• Prepare and process payments to vendors by entering data into accounting systems.</p><p>• Communicate daily financial totals to facilitate checking account transfers.</p><p>• Assist in creating month-end journal entries and other financial reports.</p><p>• Serve as a liaison between vendors and the company to address and resolve invoice-related issues.</p><p>• Prepare and distribute annual 1099 forms to vendors and dealers.</p><p>• Support special projects and contribute to training initiatives for team members.</p>
<ul><li>Track, record, and maintain inventory accuracy across all company departments.</li><li>Conduct regular physical inventory counts and reconcile discrepancies.</li><li>Input data into inventory tracking software, ensuring information is up-to-date and error-free.</li><li>Collaborate with purchasing and warehouse teams to streamline inventory management processes.</li><li>Prepare and maintain documentation for inventory adjustments, transfers, and audits.</li><li>Monitor stock levels to prevent shortages and overstock situations; regularly report inventory levels to supervisors.</li><li>Assist in the implementation of inventory control systems to improve efficiency.</li><li>Provide support for logistics and distribution operations as needed.</li></ul><p><br></p>
<p><strong>CONTROLLER - Well-Established Manufacturer in Tucker, GA</strong></p><p>We are looking for an experienced<strong> Controller </strong>to oversee the financial operations of our client's manufacturing organization based in Tucker, Georgia. This role is integral in maintaining the company's financial health, ensuring compliance with regulations, and providing insightful analysis to support strategic decision-making. The ideal candidate will possess strong leadership skills and a deep knowledge of accounting practices within a manufacturing environment.</p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Collaborate with leadership to maintain the company’s financial health and provide strategic input for long-term planning.</li><li>Prepare and deliver accurate financial reports, highlighting trends and anomalies to support informed decision-making.</li><li>Identify opportunities to reduce costs and enhance profitability through detailed financial analysis.</li><li>Streamline budgeting, forecasting, and long-term planning processes by implementing new tools and methodologies.</li><li>Oversee the accurate entry of financial transactions and ensure timely reporting, including tax and management reports.</li><li>Lead and mentor the Finance and Accounting team to drive performance and foster growth.</li><li>Manage cash flow effectively to ensure operational stability and address payables and receivables promptly.</li><li>Evaluate and manage customer credit lines to minimize risk and optimize business relationships.</li><li>Direct month-end and year-end financial closings with precision and adherence to deadlines.</li><li>Ensure compliance with all financial and governmental regulations, maintaining integrity across reporting processes.</li></ul><p><br></p>
