4 results for Recruiting Assistant in Wilmington, MA

Admissions and Marketing Assistant

Boston, MA
onsite
Permanent
50000 - 65000 USD / Yearly
Admissions and Marketing Assistant with 1-2+ years of experience needed for a full-time, fully onsite position with our private high school client in Boston. The hours for this fully onsite position are 7:45am-4pm or 4:30pm and there will be required time off hours for school events and activities. Must be comfortable making and answering calls and be comfortable participating in school marketing events. Salary is 50-65K. The Admissions and Marketing Assistant supports enrollment objectives and enhances brand visibility through administrative, communications, and event support. This role ensures a seamless, welcoming experience for families from initial inquiry to a student’s first day, while actively participating in marketing activities that highlight the school’s values and programs. Key Responsibilities:<ul><li>Qualify prospective families, conduct initial and follow-up calls, and pass qualified leads to the Admissions Manager</li><li>Schedule school visits, virtual meetings, and maintain a customer-focused communication approach</li><li>Manage the CRM (Salesforce), keeping lead pipelines clean and accurate with timely data entry and updates</li><li>Nurture leads through follow-up calls and emails, provide feedback on lead quality, and support effective campaign improvements</li><li>Guide families through the admissions process, ensuring high-quality written and verbal communications and a positive experience</li><li>Build rapport with families, understand their needs, and personalize responses</li><li>Support school recruitment and community events, assist during tours, interviews, and student visit days</li><li>Drive engagement at every stage of the admissions pipeline, follow best practices in communication, and ensure timely closure of leads</li><li>Articulate brand messages and value propositions consistently throughout the admissions journey</li><li>Support re-enrollment and retention processes, participate in committee meetings, and help identify and mitigate risks</li><li>Maintain knowledge of admissions policies and regulatory requirements, ensure a smooth admissions workflow, and manage required documentation</li><li>Capture and manage data in CRM systems, ensuring accuracy for new and existing students</li><li>Assist with creation and distribution of marketing materials, organizing inventory for events, and supporting photography/videography for promotions</li><li>Provide general support to the Admissions and Marketing Managers and actively engage in community-facing activities</li></ul>
2026-03-16T00:00:00Z

Human Resources (HR) Assistant

Ayer, MA
onsite
Temporary
22 - 26 USD / Hourly
We are looking for a detail-oriented and adaptable HR/Office Assistant to join our team onsite in Ayer, Massachusetts. This is a long-term contract position offering an excellent opportunity to support HR operations and office management while enhancing your attention to detail. The ideal candidate will be proactive, empathetic, and comfortable handling a variety of responsibilities in a fast-paced environment. Responsibilities:• Manage office supplies by monitoring inventory levels and placing orders as needed.• Coordinate the scheduling of meetings and conference rooms to ensure seamless operations.• Serve as a backup for HR and payroll tasks, including reviewing timecards and utilizing HRIS platforms.• Assist with scheduling interviews, onboarding calls, and creating employee badges.• Collaborate with external vendors and oversee facilities management tasks, such as supply deliveries and cleaning services.• Use Microsoft PowerPoint to create marketing boards and presentations for internal communications.• Maintain SharePoint and other document management systems for efficient record-keeping.• Respond to employee feedback and provide approachable, empathetic support to team members.• Help arrange travel bookings, catering, and conference calls when needed.
2026-03-19T00:00:00Z

Administrative Assistant

Somerville, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Somerville, Massachusetts. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks and maintain excellent communication with clients and colleagues. If you thrive in a fast-paced environment and are passionate about delivering exceptional service, we encourage you to apply. Responsibilities: • Manage incoming calls professionally, addressing inquiries and directing them to the appropriate team members. • Perform accurate data entry tasks to maintain and update records and databases. • Coordinate office activities and ensure the availability of necessary supplies and materials. • Provide receptionist support by greeting visitors and ensuring they are directed appropriately. • Assist with scheduling meetings, preparing documents, and organizing files. • Support various administrative tasks to maintain a productive work environment. • Collaborate with team members to ensure effective communication and workflow. • Handle correspondence and distribute important information to relevant parties. • Maintain confidentiality and ensure sensitive information is handled with care.
2026-03-17T00:00:00Z

Administrative Assistant

Topsfield, MA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Topsfield, Massachusetts. In this long-term contract position, you will play a pivotal role in providing organizational and administrative support to ensure smooth operations. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently. Responsibilities: • Coordinate and prepare meeting agendas in collaboration with relevant stakeholders. • Set up and manage Zoom meetings, ensuring smooth virtual sessions. • Record and maintain accurate meeting minutes for future reference. • Provide general administrative support, including answering inbound calls and managing correspondence. • Organize and maintain records, ensuring data is accurate and up-to-date. • Assist in scheduling and coordinating meetings with internal and external participants. • Perform data entry tasks with a high level of accuracy. • Support office operations by ensuring all administrative tasks are completed promptly. • Communicate effectively with team members, clients, and external stakeholders to facilitate seamless operations.
2026-03-19T00:00:00Z