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6 results for Project Assistantcoordinator in Wilmington, DE

Project Coordinator

Chadds Ford, PA
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a Project Coordinator to support marketing-related project documentation for a long-term contract opportunity in Philadelphia, Pennsylvania. This position focuses on preparing and managing statements of work, coordinating project details, and helping teams maintain organized, accurate records in a fast-paced environment. The ideal candidate brings experience from a pharmaceutical agency setting and can work effectively across multiple priorities while keeping deliverables on track. Responsibilities: • Prepare, review, and maintain statements of work for marketing initiatives, ensuring accuracy and alignment with project objectives. • Coordinate timelines, documentation, and communication among internal stakeholders to keep assigned work moving forward efficiently. • Organize project records, contracts, and supporting materials so that information is easy to access and audit when needed. • Track deliverables, deadlines, and approvals across multiple assignments while proactively identifying potential scheduling issues. • Partner with marketing teams and agency contacts to clarify scope, confirm requirements, and support smooth project execution. • Assist with document handling and coding activities within established processes and compliance expectations. • Provide ongoing project support by monitoring status updates, maintaining reporting details, and escalating concerns when appropriate.
2026-08-20T00:00:00Z

Project Manager

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Terrific opportunity for a Project Manager with proven experience managing multiple projects simultaneously. This Project Manager will lead the success of multiple projects by identifying resources and budgets, developing secure/detailed project plans, defining project scopes, clinching deadlines, identify and analyze project risks, allocating resources efficiently to ensure project success, and maintaining vendor relationships. The ideal candidate for this role should be tech savvy, have excellent leadership skills, strong verbal and written communication skills, and thorough organization skills. How you will make an impact· Oversee daily project activities· Create project plans and programs· Perform project analysis· Identify and secure project budgets· Prepare project estimates· Manage multiple projects scopes simultaneously· Provide progress reports as needed· Resolve issues, conflicts, and discrepancies· Mentor and train project team
2026-08-17T00:00:00Z

Project Accountant

Lancaster, PA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
An established and growing organization is seeking a Project Accountant to join its Accounting & Finance team. This role will serve as a key liaison between Accounting, Operations, Project Management, and other business partners to ensure accurate financial management of projects from setup through completion. Key Responsibilities<ul><li>Manage project accounting activities including project setup, maintenance, billing, revenue recognition, and financial analysis.</li><li>Track project budgets, costs, labor utilization, funding, and overall financial performance.</li><li>Partner with Project Managers and operational teams to ensure expenses, labor, and subcontractor costs are properly recorded and allocated.</li><li>Support customer invoicing, project reconciliations, month-end close activities, and project-related journal entries.</li><li>Prepare budget-to-actual reporting, profitability analysis, funding utilization, and project forecasting.</li><li>Identify financial risks, process improvement opportunities, and operational issues before they impact reporting.</li><li>Assist with system enhancements, process documentation, audit requests, and continuous improvement initiatives.</li></ul>
2026-08-21T00:00:00Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-08-28T00:00:00Z

Project Manager II

Philadelphia, PA
remote
Temporary / Contract
35 - 40 USD / Hourly
Project Manager IILocation: Remote, supporting EST HoursDuration: Through 8/29/2027 We are seeking a Project Manager to support a large-scale organizational transformation initiative. This role will focus on process documentation, business readiness, project coordination, operational standardization, and stakeholder communication. The ideal candidate is highly organized, detail-oriented, and experienced managing cross-functional workstreams in a complex enterprise environment. Responsibilities:<ul><li>Lead the inventory, creation, maintenance, and enhancement of process documentation related to transition activities.</li><li>Partner with business stakeholders and subject matter experts to document current-state and future-state processes.</li><li>Develop process flows, standard operating procedures (SOPs), work instructions, operational runbooks, and checklists.</li><li>Maintain documentation repositories and enforce version control standards.</li><li>Identify documentation gaps, process dependencies, and opportunities for process optimization and standardization.</li><li>Support knowledge transfer initiatives and operational readiness efforts.</li><li>Assist with project planning, scheduling, resource coordination, and execution across multiple workstreams.</li><li>Track project milestones, deliverables, risks, issues, and dependencies.</li><li>Facilitate project meetings, prepare agendas, document meeting notes, and manage action items.</li><li>Create and distribute project status reports for stakeholders and leadership teams.</li><li>Monitor project timelines and proactively identify, escalate, and mitigate risks that could impact delivery.</li><li>Maintain project artifacts, including project plans, RAID logs, decision logs, and communication plans.</li><li>Coordinate follow-up activities to ensure deliverables and action items remain on schedule.</li><li>Serve as a liaison between business, technology, finance, HR, payroll, vendors, and other functional teams.</li><li>Gather requirements, document decisions, and communicate project updates to stakeholders.</li><li>Support change management and organizational readiness activities.</li></ul>
2026-08-25T00:00:00Z

Operations/Administrative Coordinator

Avondale, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have partnered with a growing nonprofit on their search for a detail-oriented/tech savvy Operations/Administrative Coordinator who can thrive in a fast-moving environment wearing multiple hats! This candidate will perform administrative tasks, assist with project management, liaison between the operations & billing departments, manage calendars, oversee travel arrangements, draft internal and external communication/correspondence, and maintain company invoices, bills, and operational documentation. The ideal Operations/Administrative Coordinator for this role should have outstanding multi-tasking abilities, professional written and verbal communication skills, and the ability to multitask. Primary Responsibilities· General administrative support· Manage internal record keeping system· Identify inefficiencies· Prepare financial reports· Assist with project management· Oversee Compliance· Plan and organize meetings and activities· Resolve customer inquiries· Design and implement process improvements· Assist billing department as needed
2026-08-17T00:00:00Z