13 results for Payroll Specialistadministrator in Wheaton, IL

Payroll Specialist

Chicago, IL
onsite
Permanent
90000 - 95000 USD / Yearly
The salary range for this position is $90,000-$95,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The best way to beat the cold is in a new role that pays more! Key Responsibilities: o Process payroll for nine entities within ADP Workforce Now, ensuring accuracy, timeliness, and compliance. o Review and validate timekeeping, earnings, deductions, benefits, and adjustments prior to final submission. o Maintain payroll records and support payroll onboarding/offboarding activities. o Reconcile the payroll sub-ledger to the general ledger for all entities. o Prepare and post payroll-related journal entries. o Investigate and resolve discrepancies in partnership with the Accounting/Finance team. o Remit federal, state, and local payroll taxes accurately and on schedule. o Prepare and submit government reporting and ensure compliance with all regulatory agencies. o Ensure compliance with all payroll laws, tax regulations, and company policies. o Set up payroll in new states, if required. o Prepare and distribute monthly, quarterly, and year-end payroll statements, including W-2s and other payroll-related filings. o Prepare annual W-2 reconciliations for tax workpapers. o Generate customized payroll reports for Finance, HR, and leadership as needed. o Maximize functionality and efficiency within ADP Workforce Now. o Identify opportunities for process enhancements that improve payroll accuracy, controls, and operating efficiency. o Administer Concur and ensure efficient processing of employee reimbursements. o Support audits and special projects as needed.
2026-03-10T00:00:00Z

Payroll Administrator

Wheaton, IL
onsite
Permanent
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. Key Responsibilities <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-03-12T00:00:00Z

Payroll Administrator

Wheaton, IL
onsite
Permanent
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-03-10T00:00:00Z

Payroll Administrator

Itasca, IL
onsite
Temporary
28 - 34 USD / Hourly
We are looking for a detail-oriented Part Time Payroll Administrator to join our team on a contract basis in Itasca, Illinois. This role involves managing payroll tasks for a mid-sized employee base while contributing to benefits reviews and supporting new team member onboarding. If you have a strong background in payroll systems and are skilled in multi-state payroll processing, we encourage you to apply. Responsibilities: • Process payroll for approximately 40 employees, ensuring accuracy and compliance with regulations. • Review and analyze U.S. employee benefits to maintain alignment with company policies. • Support onboarding activities, including conducting orientations for new team members. • Manage and process commission plans for eligible employees. • Collaborate with other team members to address payroll-related inquiries and provide timely resolutions. • Ensure compliance with multi-state payroll regulations and company-specific requirements. • Utilize ADP Workforce Now to execute payroll operations efficiently. • Maintain accurate records and documentation for payroll and benefits processes.
2026-03-06T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent
70000 - 72000 USD / Yearly
The salary range for this position is $70,000 to $72,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Responsibilities<ul><li>Process accounts payable invoices (PO & NON-PO) in accordance with policies, procedures, and SOX compliance. Investigate and resolve problems associated with the processing of invoices. Identify and prioritize processing of invoices earning vendor discounts.</li><li>Perform daily reconciliation of freight and contract shop invoices imported into AP’s system from different ERP systems. Process invoices from the error log created by AP’s scanning software. Perform vendor statement reconciliations. Perform periodic analysis of duplicate, open, and unpaid invoices.</li><li>Process and complete all scheduled payment runs. Coordinate payment activities with Treasury, according to the prescribed process, including resolving payment issues. Analyze the payment proposal to ensure electronic methods are maximized. Ensure remittance information is accurate, including routing and account information for electronic payments.</li><li>Special projects</li><li>Maintain all aspects of the vendor master files. This includes set-up, changes, and deactivations of vendors. Assist with monthly reporting and audits. Perform monthly vendor master change review. Lead efforts in resolving IRS B-notices and perform backup withholding where applicable.</li></ul>Typical Decisions<ul><li>Determine which inquiries are beyond the scope of the Accounts Payable position and direct them to the appropriate department.</li><li>Ensure invoices have the appropriate approvals and documentation.</li><li>Coordinate invoice resolution of PO invoices with the appropriate individual to correct any quantity, pricing, or goods receipt issues.</li><li>Verify all payments are complete and accurate.</li><li>Determine which vendors are more suitable for the virtual credit card program versus ACH/EFT.</li><li>Identifying & prioritizing invoice processing for earning maximum discounts.</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent
70000 - 75000 USD / Yearly
The salary range for this position is $70,000-$75,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe desired candidate possesses strong analytical and problem-solving skills, is detail-oriented, well organized, and can manage competing priorities while meeting constant deadlines.Specific job responsibilities<ul><li>Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments, including:</li><li>Enter invoices into the accounts payable system (SAP Concur).</li><li>Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting.</li><li>Assist with monitoring the accounts payable email inbox.</li><li>Prepare batch ACH and check runs, as well as wire transfers.</li><li>Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system.</li><li>Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors.</li><li>Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding.</li><li>Communicate with vendors regarding payment status of invoices and other ad-hoc requests.</li><li>Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy.</li><li>Review, code, and reconcile monthly corporate credit card transactions.</li><li>Assist with IRS 1099 compliance and reporting.</li><li>Assist with monthly tasks, including balance sheet reconciliations, journal entries, and determining appropriate accruals.</li><li>Assist with accounts receivable tasks, including depositing checks, posting receipts, and researching discrepancies.</li><li>General accounting assistance: scanning, organizing, and filing accounting documentation, opening and sorting mail for the accounting team.</li><li>Special projects or ad-hoc requests, as required. </li></ul>
2026-03-11T00:00:00Z

Accounts Payable Specialist

Burr Ridge, IL
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Burr Ridge, Illinois. The ideal candidate will excel in processing invoices and managing payment workflows efficiently, while demonstrating strong attention to detail and communication skills. This role requires proficiency in NetSuite and Excel for seamless invoice handling and accurate financial reporting. Responsibilities:• Process invoices accurately and efficiently using NetSuite and Excel, ensuring proper documentation and coding.• Perform account coding and verify invoices for compliance with company policies.• Coordinate and execute check runs, ensuring timely payments to vendors.• Maintain accurate records of transactions and resolve discrepancies in a timely manner.• Collaborate with team members and vendors to address payment inquiries and issues.• Ensure all accounts payable activities adhere to established internal controls and procedures.• Prepare detailed reports and summaries related to accounts payable functions.• Support month-end closing activities by providing necessary documentation and reconciliations. The salary range for this position is $25 to $30. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-13T00:00:00Z

Accounts Payable Specialist

Arlington Heights, IL
onsite
Temporary
23 - 27 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Arlington Heights, Illinois. In this role, you will support the accounts payable function by managing invoice processing, payment distribution, and related tasks. This position requires strong attention to detail and a proactive approach to resolving issues efficiently. Responsibilities: • Process invoices accurately and ensure proper account coding. • Prepare and execute check runs and ACH payments in a timely manner. • Manage the accounts payable mailbox and input relevant information into the system. • Address and resolve discrepancies related to invoices or payments. • Collaborate with team members to clear backlog and maintain workflow efficiency. • Ensure compliance with company policies and procedures for payment processing. • Maintain organized records of transactions and support documentation. • Assist with other tasks related to accounts payable as needed. • Communicate effectively with vendors and internal stakeholders to ensure smooth operations.
2026-02-20T00:00:00Z

HR / Payroll / Accounting Assistant

Bolingbrook, IL
onsite
Permanent
70000 - 80000 USD / Yearly
Job SummaryThe HR / Payroll / Accounting Assistant supports the Human Resources and Finance departments by assisting with employee records, payroll processing, benefits administration, and basic accounting tasks. This role helps ensure accurate payroll, compliance with company policies, and efficient day-to-day administrative operations. Key ResponsibilitiesHuman Resources Support<ul><li>Maintain and update employee records, HR databases, and personnel files.</li><li>Assist with onboarding and offboarding processes, including preparing paperwork and coordinating orientation.</li><li>Track employee attendance, leave requests, and time-off balances.</li><li>Assist with benefits administration and employee inquiries.</li><li>Support recruitment activities such as posting job ads, scheduling interviews, and preparing offer letters.</li><li>Ensure HR policies and procedures are followed and documentation is compliant.</li></ul>Payroll Administration<ul><li>Collect and verify employee timekeeping data.</li><li>Assist in preparing and processing payroll accurately and on schedule.</li><li>Maintain payroll records and ensure proper documentation.</li><li>Help manage payroll deductions, benefits contributions, and tax withholdings.</li><li>Respond to employee payroll questions and resolve discrepancies.</li></ul>Accounting Support<ul><li>Assist with accounts payable and accounts receivable tasks.</li><li>Process invoices, expense reports, and reimbursements.</li><li>Maintain financial records and update accounting systems.</li><li>Assist with monthly reconciliations and financial reports.</li><li>Support audits and compliance documentation as needed.</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-03-13T00:00:00Z

Accounting Specialist

Silver Lake, WI
onsite
Contract / Temporary to Hire
0 - 0 USD / Yearly
We are looking for a detail-oriented Accounting Specialist to join our team in Silver Lake, Wisconsin. This entry-level position focuses on supporting Accounts Payable and Accounts Receivable operations in a fast-paced, process-driven environment. As part of a small accounting team, you will play a vital role in ensuring the accuracy and efficiency of financial transactions. This is a Contract position with the potential for long-term employment, offering flexibility and growth within a thriving organization. Responsibilities: • Process and accurately enter invoices for Accounts Payable into the company’s accounting system. • Match invoices with purchase orders and supporting documentation prior to payment processing. • Assist in preparing weekly payment runs and ensure checks are matched with appropriate documentation. • Record customer payments received via checks and electronic transactions, applying them to the correct accounts. • Reconcile cash batches and ensure all entries are properly documented within the accounting system. • Conduct soft collections by reviewing aging reports, sending account statements, and following up on overdue payments. • Organize and maintain accounting records to ensure easy access and compliance with company standards. • Provide administrative and data entry support for Accounts Payable and Accounts Receivable functions. • Handle high volumes of financial data with precision and attention to detail. • Collaborate with the Controller and team members to support various accounting tasks and projects.
2026-03-17T00:00:00Z

Accounts Payable Clerk

Barrington, IL
onsite
Permanent
52000 - 65000 USD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in South Barrington, Illinois. In this role, you will play a vital part in ensuring the accurate and timely processing of invoices and payments. The ideal candidate will have strong organizational skills and a solid understanding of accounts payable procedures. Responsibilities:• Process and code invoices accurately while adhering to company policies.• Perform regular check runs to ensure timely payments to vendors and suppliers.• Verify invoice details and match them with purchase orders or other supporting documents.• Investigate and resolve discrepancies related to invoices or payments.• Maintain organized records of accounts payable transactions for auditing purposes.• Communicate with vendors regarding payment schedules and inquiries.• Support month-end closing processes by preparing accounts payable reports.• Ensure compliance with financial regulations and company procedures.• Collaborate with internal teams to streamline the invoice approval process. Salary: $52,000-$65,000Benefits: Health, Dental, Vision, life, 401k, PTOOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-12T00:00:00Z

Accounts Payable Clerk

Villa Park, IL
onsite
Permanent
55000 - 60000 USD / Yearly
Responsibilities:• Process and record incoming invoices while ensuring proper coding and adherence to company policies.• Manage outgoing payments, including check runs and electronic transfers, in a timely and accurate manner.• Reconcile accounts payable transactions and investigate discrepancies to maintain accurate financial records.• Communicate with vendors to address inquiries, resolve payment issues, and maintain strong relationships.• Assist with preparing expense reports and ensuring compliance with organizational guidelines.• Support month-end close procedures by providing necessary documentation and reconciling accounts.• Collaborate with internal teams to obtain approvals for payments and verify expense allocations.• Maintain the accounts payable ledger and ensure all transactions are properly documented.• Prepare detailed reports on accounts payable status for management review.• Assist with audits by providing relevant financial data and supporting documentation. Benefits<ul><li>Medical/dental/vision</li><li>401K</li></ul>
2026-03-13T00:00:00Z

Insurance Billing Specialist

Mundelein, IL
onsite
Permanent
60000 - 65000 USD / Yearly
The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>
2026-03-11T00:00:00Z