10 results for Administrative Assistant in Westhampton, NY

Administrative Assistant

Norwalk, CT
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Norwalk, Connecticut. This is a Contract to permanent position offering an excellent opportunity to showcase your organizational and communication skills. The ideal candidate will excel in managing administrative tasks and supporting daily operations efficiently. Responsibilities: • Perform accurate data entry to maintain and organize records. • Manage and respond to email correspondence in a timely and detail-oriented manner. • Utilize Microsoft Outlook to schedule meetings and manage calendars effectively. • Create and edit documents using Microsoft Word to support various administrative needs. • Provide support to team members during peak workload periods or staff absences. • Ensure all office operations are running smoothly by coordinating with internal and external stakeholders. • Maintain confidentiality and handle sensitive information with discretion. • Assist in preparing reports and presentations as required. • Monitor and order office supplies to ensure availability when needed.
2026-03-20T00:00:00Z

Administrative Assistant

Meriden, CT
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
Are you an organized, proactive detail oriented looking to support a mission-driven organization? Join our team as an Administrative Assistant for a well-established religious institution. You will play a vital role in supporting daily operations, facilitating the success of ministry activities, and contributing to a positive organizational culture. Responsibilities: - Provide administrative support for office operations, including data entry, file management, and correspondence. - Manage appointments and calendars using Microsoft Outlook and related tools. - Assist with scheduling and logistics for training events (4–5 sessions per month, including occasional flex hours outside of typical business times). Work with databases to maintain accurate membership and donor records. Respond to inquiries and communicate effectively with staff, volunteers, and the congregation. Support directors and ministry leaders as needed in carrying out special projects and routine office tasks. Requirements: - Associate’s degree preferred, with some prior experience in an administrative or support capacity. Proficiency with the Microsoft Office Suite (Outlook, Word, Excel), calendar management, and general computer troubleshooting. Experience working with databases or church management software (Virtuis experience is a plus but not required). Strong written and verbal communication skills. - Excellent responsiveness and people skills; able to build relationships and work collaboratively in a faith-based environment. \ Willingness to work flexible hours for special events/trainings (approximately 4–5 times per month).
2026-03-10T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary
20.9 - 24.2 USD / Hourly
Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable professional to support our office operations and contribute to a collaborative, laid-back team culture.Key Responsibilities:<ul><li>Answer and direct phone calls promptly and professionally.</li><li>Organize and schedule appointments.</li><li>Plan meetings, coordinate logistics, and take detailed meeting minutes.</li><li>Write and distribute email, memos, letters, faxes, and forms.</li><li>Assist in preparing regularly scheduled reports.</li><li>Develop and maintain a comprehensive filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies, researching new deals and suppliers as needed.</li><li>Maintain up-to-date contact and vendor lists.</li><li>Provide general support to visitors and office guests.</li><li>Liaise with executive office staff and administrative team to handle requests and queries from senior managers.</li></ul>Top 3 Must-Have Qualifications:<ol><li>Property management experience highly preferred.</li><li>Proven data entry and customer service skills.</li><li>Prior administrative experience in a professional office environment.</li></ol>Software Skills Required:<ul><li>Proficient with Microsoft Office Suite and Outlook.</li></ul>Why Join Us? Administrative assistant roles are in high demand, and joining our team means you’ll have opportunities to contribute meaningfully and grow your career (Source: Q1 2026_The Demand for Skilled Talent.pdf).How to Apply:If you’re interested in joining our team and meet the required qualifications, please submit your application and resume via our careers page or through this posting.We look forward to hearing from you!
2026-03-12T00:00:00Z

Legal Assistant

Groton, CT
onsite
Contract / Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a dedicated and organized Legal Assistant to join our team in Groton, Connecticut. In this Contract to permanent position, you will play a vital role in providing comprehensive support to attorneys and the legal team. The ideal candidate will excel in eFiling, document preparation, and administrative tasks while maintaining a strong focus on accuracy and efficiency. Responsibilities: • Prepare and electronically file legal documents with courts and administrative agencies, ensuring compliance with all guidelines and deadlines. • Maintain and organize both electronic and physical case files, keeping them updated and readily accessible. • Draft, edit, and format legal correspondence, pleadings, and other documents with a high level of precision. • Support attorneys with research tasks, project coordination, and scheduling to ensure smooth case management. • Perform administrative duties such as scanning, copying, distributing mail, and responding to client inquiries. • Ensure all filings and document submissions adhere to court and agency requirements. • Collaborate with the legal team to facilitate the successful completion of case-related projects. • Assist with additional office tasks to support overall team efficiency.
2026-03-13T00:00:00Z

Sr. Legal Administrative Assistant

Melville, NY
onsite
Permanent
75000 - 85000 USD / Yearly
Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery
2026-03-10T00:00:00Z

Administrative Coordinator

Bohemia, NY
onsite
Temporary
21 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Bohemia, New York. This is a long-term contract position that offers an opportunity to contribute to a dynamic industrial and commercial environment. The ideal candidate will excel in managing schedules, organizing data, and providing exceptional support to a small service team. Responsibilities: • Coordinate and schedule appointments for the service team, ensuring all commitments are met efficiently. • Perform accurate data entry to maintain organized and up-to-date records. • Manage and oversee electronic filing systems to ensure accessibility and compliance. • Provide administrative support to a service team of four, including the service manager. • Handle inbound calls professionally, addressing inquiries and routing calls appropriately. • Maintain calendars and schedules, ensuring seamless coordination of meetings and events. • Assist in organizing and prioritizing tasks to support team operations. • Uphold a business casual environment while fostering a collaborative and productive workspace.
2026-03-20T00:00:00Z

Receptionist

Groton, CT
onsite
Contract / Temporary to Hire
18.2115 - 21.087 USD / Hourly
We are seeking a friendly, organized, and proactive Receptionist to serve as the first point of contact for clients, visitors, and callers. The ideal candidate will be comfortable managing a busy front desk, providing excellent customer service, and supporting administrative needs across the office.
2026-03-13T00:00:00Z

Receptionist

Holtsville, NY
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team in Holtsville, New York. This contract position offers an excellent opportunity to showcase your organizational and communication skills in a dynamic environment. As the first point of contact, you will play a key role in maintaining a welcoming atmosphere for visitors and ensuring smooth daily operations. Responsibilities: • Answer and manage multi-line phone systems, directing calls to the appropriate departments or individuals. • Greet visitors warmly and ensure they are directed to the right location or provided with necessary information. • Maintain a clean and organized reception area to create a positive first impression. • Handle incoming and outgoing mail and deliveries, ensuring proper distribution. • Provide administrative support, including scheduling appointments and managing calendars. • Respond to inquiries in a detail-oriented and timely manner. • Assist with record-keeping and data entry tasks as needed. • Coordinate with internal teams to ensure smooth communication and workflow. • Uphold confidentiality and integrity when handling sensitive information.
2026-03-20T00:00:00Z

Paralegal

New Haven, CT
onsite
Permanent
55000 - 90000 USD / Yearly
We are looking for a skilled Paralegal to join our team in New Haven, Connecticut. This role focuses on supporting attorneys with residential and commercial real estate transactions from initial contracts through closing. The ideal candidate will excel in managing deadlines, ensuring compliance with state regulations, and maintaining effective communication with all parties involved in the process. Responsibilities: • Oversee real estate transactions, ensuring all phases from contract signing to post-closing are completed accurately and efficiently. • Monitor contractual deadlines, contingencies, and essential dates to ensure compliance. • Maintain regular communication with clients, lenders, real estate agents, title companies, and attorneys to facilitate smooth transactions. • Coordinate title searches, municipal reports, and tax information, resolving any issues or discrepancies. • Prepare closing documents such as settlement statements, conveyance documents, and lender packages while confirming accuracy. • Collaborate with attorneys to address title issues, liens, or encumbrances, ensuring timely resolutions. • Ensure proper recording of deeds, mortgages, and related documents with municipal offices. • Draft Connecticut-specific legal documents, affidavits, and adjustment statements for taxes, utilities, and fees. • Provide clients with detailed explanations of closing processes and required documentation. • Assemble post-closing binders and track outstanding items like releases, escrow holdbacks, or unresolved matters.
2026-03-13T00:00:00Z

Paralegal

Wilton, CT
onsite
Permanent
75000 - 100000 USD / Yearly
Seeking a motivated and detail-oriented Business Immigration Paralegal with 1+ years of Business Immigration experience to join our boutique practice in Wilton, CT. This role is ideal for candidates with foundational exposure to employment-based immigration matters who are eager to develop their skills in a supportive, client-focused environment. Role is Hybrid - only need to report to the office 1-2 times a week - amazing flexibility! Responsibilities:<ul><li>Prepare, review, and file a variety of employment-based immigrant and non-immigrant petitions (H-1B, L-1, O-1, PERM, I-140, Adjustment of Status, etc.) under attorney supervision.</li><li>Draft forms, legal correspondence, and compile supporting documentation to ensure compliance with immigration regulations.</li><li>Assist attorneys with research and case strategy for corporate and business-based immigration matters.</li><li>Monitor case progress, maintain deadlines, and communicate proactively with clients regarding requirements and updates.</li><li>Liaise with government agencies (USCIS, DOL, etc.) as directed to track case status or resolve issues.</li><li>Organize and manage client files and documentation, maintaining strict confidentiality.</li></ul>
2026-03-11T00:00:00Z