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11 results for Workplace Coordinator in Westborough, MA

Administrative Coordinator

South Easton, MA
onsite
Temporary to Hire
25 - 29 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping schedules organized, managing communications, and handling detailed administrative tasks across multiple business functions. The position offers a steady Monday through Friday schedule and works closely with teams supporting administration and accounting activities. Responsibilities: • Manage incoming client calls, respond professionally to inquiries, and direct requests to the appropriate team members. • Coordinate and maintain appointment schedules to help ensure timely service and efficient daily operations. • Prepare, organize, and submit permit-related documentation while keeping records accurate and up to date. • Provide administrative support for accounting and operational functions, including document handling and routine office tasks. • Enter, update, and maintain information in internal systems and spreadsheets with a high level of accuracy. • Assist with general clerical duties such as filing, correspondence, and record management to support office efficiency. • Use Microsoft Office applications and internal data systems to track information, prepare documents, and support departmental workflows.
2026-07-13T00:00:00Z

Scheduling Coordinator

Worcester, MA
onsite
Permanent / Full Time
52000 - 60000 USD / Yearly
We are looking for a Scheduling Coordinator to support staffing operations at our Worcester, Massachusetts location. This role focuses on building and adjusting clinical schedules to maintain appropriate shift coverage while responding to changing staffing needs and patient volume. The position also assists with payroll timekeeping updates and works closely with nursing leadership to keep scheduling information accurate, timely, and aligned with operational goals. Responsibilities:• Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift.• Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner.• Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization.• Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff.• Prepare and update payroll-related timesheet information for review and final approval by unit leadership.• Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes.• Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity.• Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy. For immediate consideration, please call me directly 508-205-2127
2026-06-11T00:00:00Z

Team Support Coordinator

Wilmington, MA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a Team Support Coordinator to provide organized, hands-on support for technology leadership and site operations in Wilmington, MA. This Long-term Contract position focuses on keeping projects, meetings, purchasing activities, vendor coordination, and administrative processes running smoothly in a fully onsite environment. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities while supporting both daily business needs and broader team initiatives. Responsibilities:• Coordinate calendars, meeting logistics, and team activities for technology leaders, ensuring schedules, communications, and follow-up actions stay on track.• Prepare reports, spreadsheets, and presentation materials by gathering information, organizing data, and turning updates into clear business-ready content.• Manage requests related to software, supplies, and operational needs by supporting approvals, purchase tracking, and order coordination for the technology team.• Assist with vendor administration by helping establish new vendor records, collecting required documentation, and maintaining communication on outstanding items.• Process purchasing-related tasks such as requisition entry, invoice follow-up, goods receipt confirmation, and resolution of payment issues.• Serve as an onsite point of contact for visitors and service providers by arranging badge access, supporting reception needs, and helping coordinate events and site visits.• Partner with facility support leadership to handle day-to-day office operations, including maintenance requests, service coordination, shipping and receiving, and security-related follow-up.• Monitor inventory levels for office and shared-use supplies while helping maintain organized, functional common areas and workspaces.• Provide administrative support for travel arrangements, stakeholder communications, and other operational tasks that enable leaders to focus on strategic priorities.W
2026-07-15T00:00:00Z

Patient Care Coordinator

Putnam, CT
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
Our client in Putnam, Connecticut is seeking a Patient Care Coordinator for a contract opportunity. This role is ideal for someone who is highly organized, compassionate, and experienced in supporting patients through scheduling, communication, and administrative coordination in a healthcare setting.Key Responsibilities:<ul><li>Coordinate patient appointments, follow-ups, and referrals</li><li>Serve as a primary point of contact for patients, providers, and internal staff</li><li>Verify and update patient information in the system</li><li>Assist with insurance verification, authorizations, and related documentation</li><li>Handle inbound calls and respond to patient questions with professionalism and empathy</li><li>Maintain accurate records and ensure timely documentation</li><li>Support front-office and care coordination functions as needed</li></ul>
2026-07-13T00:00:00Z

HR Coordinator

Stoneham, MA
onsite
Temporary / Contract
20 - 32 USD / Hourly
We are looking for a trilingual HR Coordinator to support day-to-day human resources activities for a team in Massachusetts. This long-term contract opportunity is ideal for someone who communicates confidently in English, Spanish, and Brazilian Portuguese and enjoys helping employees through key HR processes. The person in this role will contribute to onboarding, compliance-related tasks, and administrative coordination in a fast-paced environment, with a schedule that generally falls between early morning and late afternoon and may include overtime when needed. Responsibilities: • Coordinate onboarding activities, ensuring onboarding steps are completed accurately and on schedule for incoming employees. • Manage background screening and related pre-employment documentation while maintaining confidentiality and timely follow-up. • Provide day-to-day HR administrative support, including record maintenance, document tracking, and employee file organization. • Communicate with employees and candidates in English, Spanish, and Brazilian Portuguese to answer questions and support HR processes. • Assist with compliance-focused tasks by helping maintain accurate records and following established human resources procedures. • Partner with internal stakeholders to schedule orientations, process employment paperwork, and support recruitment-related logistics. • Monitor deadlines for required forms and employment documents to help keep HR operations efficient and organized. • Support additional HR projects and provide extra coverage during higher-volume periods, including overtime as business needs require.
2026-07-15T00:00:00Z

Project Coordinator

Merrimack, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Overview: We are seeking a highly organized Software Implementation Project Coordinator to support the delivery of enterprise software solutions from kickoff through go-live. This role partners with project managers, technical teams, and clients to ensure timelines, deliverables, and communication stay on track. Key Responsibilities: Coordinate project activities, schedules, and resources across multiple software implementations Track milestones, risks, and action items to ensure successful project delivery Serve as a liaison between clients, stakeholders, and internal technical teams Assist with system configuration, documentation, and user training coordination Monitor project budgets, timelines, and status reporting Qualifications: 2+ years of project coordination experience, ideally within software or IT environments Strong organizational, communication, and multitasking skills Experience with project management tools (e.g., Microsoft Project, Jira, Smartsheet) Ability to manage competing priorities in a fast-paced environment Bachelor’s degree in Business, IT, or related field preferred Why Join Us: Work on impactful software implementations across diverse industries Collaborative, fast-paced team environment Opportunities for growth into project management roles
2026-07-14T00:00:00Z

Recruiting Coordinator

Boston, MA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a Recruiting Coordinator to support hiring operations and deliver a smooth candidate experience in South Boston, Massachusetts. This Long-term Contract position is ideal for someone who can keep interview activity organized, maintain accurate recruiting records, and partner closely with recruiters and hiring teams. The person in this role will help coordinate key steps across the hiring process while ensuring timely communication and efficient onboarding support. Responsibilities: • Coordinate interview schedules across candidates, recruiters, and hiring managers to keep the hiring process moving efficiently. • Maintain accurate information in the applicant tracking system, including candidate status updates, interview details, and hiring documentation. • Support recruiting efforts across multiple openings by assisting with administrative tasks tied to the full hiring lifecycle. • Partner with corporate recruiting teams to improve coordination, communication, and follow-through throughout active searches. • Communicate professionally with candidates to confirm interviews, share logistics, and provide timely updates. • Assist with onboarding activities to help new hires complete pre-employment steps and transition smoothly into the organization. • Track recruiting activity and help ensure hiring workflows remain organized, compliant, and aligned with business timelines.
2026-07-15T00:00:00Z

Front Desk Coordinator

Cambridge, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to support daily reception operations for a contract opportunity. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is dependable, communicates clearly, and is comfortable balancing multiple administrative tasks throughout the day. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Maintain the front desk area to ensure it remains tidy, organized, and ready to receive guests at all times. • Coordinate visitor check-ins, manage general office traffic, and provide basic assistance to staff and guests as needed. • Handle routine administrative support such as receiving deliveries, sorting correspondence, and monitoring shared office supplies. • Schedule appointments or meeting room usage when requested and help keep daily front office activities organized. • Respond to general questions courteously while escalating more complex matters to the appropriate contact. • Support smooth day-to-day office operations by managing multiple priorities accurately in a fast-paced environment.
2026-07-15T00:00:00Z

Proposal Coordinator

Boston, MA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Proposal Coordinator to support the development and delivery of high-quality, compliant proposal submissions for an architecture-focused organization in Boston, Massachusetts. This position plays a central role in organizing deadlines, collecting content from internal contributors and external partners, and shaping materials into clear, well-structured responses. The ideal candidate brings strong attention to detail, excellent time management, and the ability to maintain quality while working within fast-moving submission schedules. Responsibilities: • Coordinate the full proposal process from opportunity tracking through final submission, ensuring each deadline and requirement is met. • Gather narratives, resumes, project examples, and supporting documentation from internal teams and subconsultants to build complete response packages. • Review proposal materials for accuracy, consistency, formatting, and compliance with client instructions before delivery. • Incorporate edits and stakeholder feedback into draft documents while maintaining version control and submission readiness. • Prepare and submit completed proposals through client portals and other required delivery channels. • Maintain organized records of pursuits, proposal content, and business development activity for future reference and reporting. • Support the development of compelling response materials that align with RFP requirements and present the firm effectively.
2026-06-24T00:00:00Z

Part-Time Project Coordinator

Norwood, MA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Robert Half is seeking a highly organized and hands-on Culinary Coordinator to support the daily operations of an innovation-focused culinary kitchen. This role will play a critical part in maintaining a well-functioning, clean, and fully equipped environment while partnering closely with the culinary team on events, testing, and day-to-day activities. Responsibilities<ul><li>Support culinary meetings, tastings, and supplier events, including setup, coordination, and cleanup</li><li>Manage the lab’s digital calendar and coordinate event logistics with facilities</li><li>Source specialty ingredients, smallwares, and equipment for projects and events</li><li>Oversee kitchen equipment setup, maintenance, and repairs in partnership with facilities</li><li>Manage ingredient and retail sample inventory, including ordering, tracking, and replenishment</li><li>Maintain lab organization, cleanliness, and support periodic decluttering efforts</li><li>Coordinate shipments and order necessary packaging and supplies (e.g., dry ice)</li><li>Assist with additional lab operations as needed</li></ul>
2026-07-10T00:00:00Z

Maintenance Coordinator

Milton, MA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and customer-focused professional to support residential property operations across a portfolio of 300+ apartments, including a large student housing population. This role is responsible for coordinating maintenance requests, dispatching technicians, tracking work orders, communicating with tenants and vendors, and assisting with leasing support and administrative tasks. The ideal candidate is detail-oriented, resourceful, confident, and able to thrive in a fast-paced, deadline-driven environment while delivering excellent customer service.
2026-06-25T00:00:00Z