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10 results for Senior Administrative Assistant in West Palm Beach, FL

Sr. Administrative Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Administrative Assistant to support leadership and daily office operations. This long-term contract position is ideal for someone who thrives in a fast-paced, service-oriented environment and can manage communications, scheduling, records, and event coordination with professionalism and care. The role requires strong administrative judgment, technical confidence across office and collaboration platforms, and the ability to handle confidential information with accuracy and discretion. Responsibilities: • Provide comprehensive administrative support to leadership members and staff to keep daily operations running smoothly. • Draft, edit, and distribute a wide range of materials, including correspondence, newsletters, documents, reports, presentations, and updates. • Oversee calendars, reserve meeting spaces, and coordinate appointments, ceremonies, services, and internal gatherings. • Maintain organized digital and paper record systems, including files, records, fund documentation, and related information. • Use office management systems to update databases, produce reports, track statistics, and support administrative processes. • Help prepare weekly resources and assist with materials for outreach efforts, mailings, announcements, and communications. • Coordinate logistics for meetings, retreats, outreach initiatives, and special events, including room readiness, hospitality arrangements, and follow-up communication. • Support online communications by posting announcements, updating website or social content as needed, and providing backup assistance for digital outreach functions. • Contribute to document migration and content organization within Google Workspace while using AI tools and presentation software to create effective administrative and communication materials.
2026-06-09T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: Delray BeachCompany: Multi-Entity Holding Company within Property Management, Construction and development Position OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as:</li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>Why Join Us<ul><li>Direct exposure to executive leadership</li><li>Varied responsibilities—no two days are the same</li><li>Opportunity to grow within a fast-moving, entrepreneurial environment</li></ul>If you’d like, I can also:<ul><li>Tighten this into a shorter version for job boards like Indeed/LinkedIn</li><li>Adjust tone (more formal vs. more casual/family office feel)</li><li>Add compensation framing to attract the right level of candidate</li></ul>Just tell me 👍
2026-05-20T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are seeking a reliable and organized Administrative Assistant to support daily office operations. This role is ideal for someone who is detail-oriented, professional, and comfortable handling a variety of administrative tasks in a fast-paced environment. Key Responsibilities:<ul><li>Answer and direct phone calls and emails</li><li>Schedule meetings and maintain calendars</li><li>Prepare documents, reports, and correspondence</li><li>File, scan, and organize records</li><li>Greet visitors and provide general office support</li><li>Order office supplies and maintain inventory</li><li>Assist with data entry and other clerical tasks</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Fort Lauderdale, Florida. This Long-term Contract opportunity is ideal for someone who enjoys keeping administrative processes organized, assisting with front desk activities, and handling routine office coordination with accuracy. The role also requires comfort with purchase order support, data entry, and day-to-day work in Windows and G-Suite environments. Responsibilities: • Manage general administrative tasks to help maintain smooth day-to-day office operations. • Welcome visitors and serve as a detail-oriented first point of contact for incoming calls and front desk inquiries. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Assist with purchase order processing and other light accounting-related administrative support. • Coordinate office documents, schedules, and routine communications across the team. • Support reception coverage and handle general clerical duties as needed. • Use Windows-based applications and G-Suite tools to prepare documents, track information, and organize workflow.
2026-06-12T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
17 - 18 USD / Hourly
Are you the kind of person who loves keeping things organized, checking tasks off your list, and helping a team stay on track? We’re looking for a Clerical Assistant who brings energy, attention to detail, and a can-do attitude to the workday for our client in Deerfield Beach, FL! In this role, you’ll be an important part of the team, helping with the day-to-day tasks that keep the office running smoothly. If you enjoy variety in your work, take pride in being dependable, and like supporting others, this could be a great fit.What You’ll Do<ul><li>Help with day-to-day office and administrative tasks</li><li>Answer phones, route calls, and respond to basic emails</li><li>File, scan, copy, and organize documents</li><li>Enter and update information accurately</li><li>Assist with scheduling, calendars, and meeting preparation</li><li>Maintain office supplies and support general office organization</li><li>Pitch in wherever needed to help the team succeed</li></ul>
2026-06-16T00:00:00Z

Executive Assistant

Deerfield Beach, FL
onsite
Permanent / Full Time
120000 - 130000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Deerfield Beach, Florida. This role is ideal for someone who thrives in a fast-moving business setting and can manage shifting priorities with sound judgment, professionalism, and discretion. The position plays an important part in keeping executive operations organized, supporting transaction-related coordination, and ensuring day-to-day activities run efficiently. Responsibilities: • Oversee a demanding executive calendar, adjusting schedules as priorities change and ensuring time is aligned with critical business objectives. • Organize internal and external meetings, including leadership discussions, stakeholder calls, and business review sessions, while confirming all logistics are in place. • Prepare meeting agendas, presentation materials, briefing summaries, and follow-up notes so the executive is well informed and action items are completed on time. • Serve as a central point of coordination for communications, helping manage requests, route information appropriately, and maintain an efficient flow of correspondence. • Arrange domestic and international travel plans, including multi-stop itineraries, lodging, ground transportation, and supporting documentation for business engagements. • Complete expense reporting and monitor executive travel or operational spending with a strong focus on accuracy and timeliness. • Support contract- and transaction-related activities by tracking documents, coordinating timelines, and following up with internal and external stakeholders. • Partner with teams such as finance, legal, sales, and technical operations to keep projects moving and maintain alignment across active business matters. • Recommend and implement more efficient administrative practices, tools, and workflow improvements to enhance executive productivity.
2026-05-21T00:00:00Z

Part Time Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a reliable and detail-oriented Part-Time Administrative Assistant to support daily office operations in Boca Raton, Florida. This role is ideal for someone who is organized, detail oriented, and able to manage multiple administrative tasks in a fast-paced environment. Key Responsibilities: Provide general administrative support to the Robert Half Answer and direct incoming phone calls and emails Schedule meetings, appointments, and maintain calendars Prepare correspondence, reports, and other documents Maintain filing systems and organize office records Order office supplies and help manage inventory Assist with data entry and updating internal databases Greet visitors and provide excellent customer service Support special projects and other duties as assigned
2026-06-04T00:00:00Z

Office Assistant

Palm Beach, FL
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a dependable Office Assistant to support a small property management office in Palm Beach, Florida. This Long-term Contract position will focus on administrative coordination, document preparation, and day-to-day office support on a part-time schedule. The ideal candidate is comfortable working independently, confident using Microsoft Word, and able to keep office tasks organized and moving efficiently. Responsibilities: • Prepare, format, and update client-facing documents using Microsoft Word and other basic office software. • Send completed materials to clients for review and help maintain clear, timely administrative communication. • Perform routine office support duties such as filing records, making copies, and organizing paperwork. • Enter and maintain accurate data in office documents, logs, and related administrative files. • Provide general administrative assistance to help daily operations run smoothly in a small office environment. • Keep digital and physical files organized so information can be accessed quickly when needed.
2026-06-15T00:00:00Z

Office Assistant

West Palm Beach, FL
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for an on-site team in West Palm Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys keeping an office organized, welcoming visitors, and ensuring communication flows smoothly throughout the day. The person in this role will handle a mix of front-desk interaction and clerical support while helping maintain efficient office processes. Responsibilities:• Welcome visitors and provide attentive front-desk support to create a positive first impression for the office.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.• Perform a range of administrative tasks such as filing, data organization, and general office support to keep daily operations running efficiently.• Scan, organize, and maintain paper and digital documents to support accurate recordkeeping and easy retrieval.• Assist with routine clerical work, including preparing materials, updating information, and handling office correspondence.• Support the team with day-to-day coordination needs to help maintain an orderly and productive work environment.
2026-06-16T00:00:00Z

Senior Tax Associate

West Palm Beach, FL
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for an experienced Senior Tax Associate to join a small independent public accounting team in South Florida. This role is ideal for a CPA who is confident managing a broad range of compliance and client service responsibilities in a dynamic environment. The position offers the opportunity to contribute across tax preparation, financial reporting, and advisory support while working directly with individuals and businesses. Responsibilities:• Prepare and review tax filings for individuals, corporations, partnerships, and trusts, including required foreign account reporting forms.• Advise self-employed clients and business owners on practical tax planning strategies that support informed financial decisions.• Complete quarterly and annual payroll tax filings accurately and within established deadlines.• Oversee the timely preparation of recurring sales tax submissions on a monthly and quarterly basis.• Record adjusting journal entries and assist with the assembly of year-end financial statements for client accounts.• Support clients with QuickBooks-related needs, including account cleanup and improvement of financial report accuracy.• Serve as a point of contact with federal and state tax authorities to address notices, inquiries, and compliance matters.• Collaborate with clients and internal stakeholders to maintain organized records and ensure high-quality deliverables across engagements.
2026-05-15T00:00:00Z