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2 results for Office Services Specialist in West Palm Beach, FL

Office Coordinator

West Palm Beach, FL
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Office Coordinator to support daily operations for a Financial Services office in West Palm Beach, Florida. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while providing dependable administrative support in a part-time, on-site setting Tuesday through Thursday. The role will focus on office coordination, meeting and event support, mail and shipping activities, and assisting staff and leadership with day-to-day administrative needs. Responsibilities: • Greet employees, guests, vendors, and delivery personnel warmly and maintain a welcoming front-office presence. • Keep the workplace orderly and fully functional by addressing facility needs, submitting maintenance requests, and following up on office issues. • Prepare desks and materials for new hires, including workstation setup and welcome items. • Organize internal meetings, lunches, and office events by handling room arrangements, catering, and day-of logistics. • Support executives and team members with hospitality needs, including beverage service and dining reservations when needed. • Oversee office inventory by ordering supplies, snacks, coffee, and other essential items to keep operations running smoothly. • Manage incoming and outgoing mail, package distribution, courier shipments, and shipping supply coordination. • Reconcile receipts and company card purchases accurately for expense reporting and accounts payable submission. • Assist with printing presentations, preparing documents, and mailing marketing or business materials for staff and leadership. • Help uphold workplace safety procedures and provide additional administrative assistance to managers and executives as assigned.
2026-07-12T00:00:00Z

Accounting Specialist

Boca Raton, FL
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Accounting Specialist to support core accounting operations for a wholesale distribution business in Boca Raton, Florida. This Contract position is ideal for someone who can work independently, keep financial records aligned, and contribute to a smooth month-end close. The role centers on reconciliation work, journal entry support, and maintaining reliable balance sheet activity, with additional involvement in accounting support for a second entity as needs expand. Responsibilities: • Manage daily and monthly reconciliations for multiple bank accounts, ensuring transactions are accurately reflected in company records. • Research variances between bank activity, ledger balances, and supporting schedules, then take ownership of resolving outstanding issues. • Review general ledger activity for accuracy and confirm that account balances are properly supported. • Prepare, record, and validate journal entries related to payroll, accruals, and other accounting adjustments. • Maintain balance sheet reconciliations and supporting schedules each month to promote organized, audit-ready documentation. • Contribute to the month-end close by compiling reports, verifying financial data, and helping ensure timely completion of close activities. • Provide accounting support for payables processing and assist with selected receivable and billing-related tasks as needed. • Help establish and maintain accounting records for an additional company, including ongoing support for its books and routine transactions.
2026-07-09T00:00:00Z