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1 result for Office Services Specialist in West Palm Beach, FL
- West Palm Beach, FL
- onsite
- Permanent / Full Time
- 50000 - 65000 USD / Yearly
- We are looking for an experienced Office Coordinator to support daily operations in our office while creating a welcoming and efficient environment for employees and visitors. This position blends front-desk coordination, administrative support, workplace organization, and basic technical assistance. The ideal candidate is service-minded, highly organized, and comfortable managing multiple priorities with professionalism and discretion.<br><br>Responsibilities:<br>• Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure.<br>• Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures.<br>• Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly.<br>• Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace.<br>• Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services.<br>• Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully.<br>• Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events.<br>• Serve as backup support for executive assistance needs when primary coverage is unavailable.<br>• Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise.<br>• Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations.
- 2026-04-21T00:00:00Z