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13 results for Executive Assistant in West Palm Beach, FL

Executive Assistant

West Palm Beach, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a polished, resourceful, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. In this role, you will be responsible for managing complex schedules, coordinating meetings and travel, preparing reports and presentations, and ensuring day-to-day operations run efficiently. The ideal candidate is proactive, detail-oriented, and able to handle sensitive information with professionalism and discretion. Based on general knowledge.Key Responsibilities<ul><li>Provide direct administrative support to one or more executives, helping manage priorities and daily operations. Based on general knowledge.</li><li>Coordinate complex calendars, schedule internal and external meetings, and resolve scheduling conflicts efficiently. Based on general knowledge.</li><li>Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting. Based on general knowledge.</li><li>Prepare and edit correspondence, presentations, meeting agendas, reports, and other business documents. Based on general knowledge.</li><li>Serve as a liaison between executives, employees, clients, and external partners, maintaining professionalism at all times. Based on general knowledge.</li><li>Track deadlines, monitor follow-up items, and help keep projects and initiatives moving forward. Based on general knowledge.</li><li>Organize meetings, events, and conference calls, including logistics, materials, and meeting notes when needed. Based on general knowledge.</li><li>Maintain confidential records and handle sensitive business information with a high degree of discretion. Based on general knowledge.</li><li>Support special projects and provide general administrative as</li></ul>
2026-08-31T00:00:00Z

Executive Assistant - Office Manager

Palm Beach Gardens, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for a highly organized Executive Assistant - Office Manager with relevant experience to support senior leadership and keep daily office operations running smoothly. This position plays a key role in coordinating executive priorities, maintaining communication across clients and project partners, and ensuring administrative processes stay on track within a luxury residential construction environment. The ideal candidate brings sound judgment, discretion, and the ability to manage competing priorities while contributing to office administration, project coordination, and employee support. Responsibilities: • Coordinate executive calendars, arrange meetings, and manage shifting priorities for company leadership while keeping schedules accurate and up to date. • Organize travel plans, prepare itineraries, and provide day-to-day administrative assistance that helps executives stay focused on business objectives. • Capture key discussion points during recurring meetings, document next steps, and follow through on outstanding action items. • Serve as a communication hub for clients, architects, subcontractors, vendors, and internal team members to support smooth project execution. • Set up new jobs in Procore, maintain complete project records, and assist with contracts, permits, and related construction documentation. • Keep digital and hard-copy filing systems well ordered and accessible, ensuring business and project information is easy to retrieve. • Review invoices for accuracy, assign coding for accounting, and handle administrative errands such as check deliveries and supply purchasing. • Support employee lifecycle activities by assisting with onboarding, workspace setup, orientation logistics, timesheet review, and offboarding coordination. • Contribute to recruiting efforts by posting openings, screening incoming resumes, arranging interviews, communicating with applicants, and helping prepare for hiring events. • Oversee general office operations, maintain vendor relationships, and manage inventory such as supplies, equipment, and employee-branded materials.
2026-08-19T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations for a growing online business in Florida. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping processes on track, providing strong administrative support, and delivering a high level of service in a private, non-public-facing environment. The role offers a steady Monday through Friday schedule with some flexibility and may expand to include support for e-commerce and social media activities as business needs evolve. Responsibilities: • Coordinate day-to-day administrative activities to keep the office running efficiently and accurately. • Manage incoming phone calls and handle inquiries with professionalism, discretion, and a service-oriented approach. • Perform data entry and maintain organized records, files, and documentation with strong attention to detail. • Support front-office and receptionist-style tasks, including greeting scheduled visitors and assisting with in-person office needs. • Use Microsoft Office applications to prepare correspondence, update reports, and track essential information. • Assist with website, e-commerce, and internal business software tasks as needed. • Help maintain inventory-related information and provide administrative support for operational tracking when required. • Contribute to online engagement efforts, including limited social media support, based on workload and priorities.
2026-08-29T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a highly organized and detail oriented Administrative Assistant to support daily office operations and provide exceptional administrative support to our team. The ideal candidate will possess strong communication skills, excellent attention to detail, and proficiency in Microsoft Office applications. Responsibilities: Answer and direct incoming phone calls and emails Greet visitors and provide outstanding customer service Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, and other documents Maintain filing systems and records, both electronic and paper Assist with data entry and database management Order office supplies and support general office functions Perform other administrative duties as assigned What We're Looking For: The ideal candidate is dependable, proactive, and enjoys working in a fast-paced environment. They can effectively prioritize tasks, communicate professionally with internal and external stakeholders, and contribute to a positive and productive workplace.
2026-08-18T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a motivated and detail-oriented entry level Administrative Assistant to support daily office operations and help ensure an organized, efficient workplace. This entry-level role is ideal for someone with strong communication skills, a positive attitude, and the ability to manage administrative tasks in a fast-paced environment. Key Responsibilities: Provide general administrative support to team members and department leaders Answer phone calls, respond to emails, and route inquiries to the appropriate contact Schedule meetings, maintain calendars, and coordinate appointments Prepare, format, and file documents, reports, and correspondence Maintain office records, supplies, and filing systems Assist with data entry, expense tracking, and basic reporting tasks Welcome visitors and help support front desk activities as needed Support special projects and other administrative duties as assigned
2026-08-18T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on coordinating documentation, entering billing-related information accurately, and assisting with customer and contractor communication in a fast-paced environment. The ideal candidate is organized, approachable, and comfortable managing paperwork, service requests, and occasional inbound call support while maintaining a high standard of accuracy. Responsibilities: • Prepare, organize, and distribute job-related documentation for builders and contractors to ensure all required paperwork is completed on time. • Enter billing details, service information, and other administrative data into internal records with a strong focus on accuracy. • Process work orders and track related paperwork to support smooth day-to-day operations. • Respond to document requests by gathering, completing, and sending the appropriate forms and supporting materials. • Provide backup phone coverage by answering inbound calls, addressing routine questions, and directing issues to the appropriate team members. • Communicate with customers and partners to confirm details, clarify missing information, and help resolve administrative concerns. • Maintain orderly files and office records so documents can be retrieved quickly and efficiently. • Support general front office and administrative tasks as needed to keep workflow organized and consistent.
2026-09-03T00:00:00Z

Administrative Assistant

Tamarac, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as a central point of contact for administrative and front-desk activities. The role involves handling office communications, maintaining accurate records, and helping the team stay on schedule in a fast-paced environment. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination. • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness. • Maintain orderly records and office documentation so materials can be accessed quickly and efficiently. • Support scheduling and general workflow needs to help keep daily operations running smoothly. • Assist with receptionist-related duties, including monitoring shared communication channels and responding to routine requests.
2026-08-31T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support multiple project managers in a fast-moving office. This contract-to-permanent opportunity is ideal for someone who enjoys keeping documentation accurate, coordinating routine administrative tasks, and helping teams stay on schedule. The person in this role will contribute to a detail-focused small-office environment by managing project paperwork, tracking submissions, and providing dependable day-to-day administrative support. Responsibilities: • Coordinate and maintain project documentation for two to three project managers, ensuring records are organized and easy to access. • Prepare, distribute, and file administrative paperwork required for active projects and daily office operations. • Upload project-related documents into client and job-specific platforms such as Procore, e-Builder, or similar systems, with training provided as needed. • Track submittals and related project logs, helping the team monitor status updates and maintain accurate records. • Send documentation forward for review and follow up as needed to keep project workflows moving efficiently. • Provide general administrative assistance for meetings, including organizing materials and supporting scheduling or follow-up tasks. • Enter and update data with a high level of accuracy across internal files and project systems. • Support front-office needs such as answering inbound calls and assisting with general receptionist-related duties when needed.
2026-09-02T00:00:00Z

Office Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in English. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping office tasks organized and running smoothly. The role combines reception coverage, clerical support, and basic administrative coordination in a well-organized office setting. Responsibilities: • Welcome visitors courteously and direct them to the appropriate staff or meeting areas. • Manage front desk activities, including answering incoming calls and responding to general office inquiries. • Keep shared spaces such as the office and break room neat, stocked, and presentable throughout the day. • Monitor supply levels and place orders to ensure essential office materials are always available. • Coordinate daily lunch arrangements and assist with routine office hospitality needs. • Prepare and print receipts and other supporting documents as requested. • Enter information accurately into spreadsheets and maintain simple tracking lists using Microsoft Excel. • Distribute payments and handle routine clerical tasks such as scanning, filing, and processing daily mail.
2026-08-28T00:00:00Z

Office Assistant

West Palm Beach, FL
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an experienced and dependable Office Assistant to support daily front office operations in West Palm Beach, Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating an organized, detail-oriented environment while providing strong administrative and receptionist support. The role is fully on-site and suited for a candidate who is comfortable working in a business setting. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, maintaining a courteous presence at all times. • Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately. • Perform a range of administrative support tasks to help keep office operations efficient and well organized. • Scan, file, and maintain documents so records are accessible, accurate, and up to date. • Assist with general clerical work such as data entry, document preparation, and routine office coordination. • Support day-to-day reception coverage while ensuring shared office spaces remain orderly and presentable.
2026-08-29T00:00:00Z

Legal Assistant

Lake Park, FL
onsite
Temporary to Hire
19.95 - 21 USD / Hourly
We are looking for a Legal Assistant to support a busy law firm through accurate administrative and case-related coordination. This contract position with potential for a long-term opportunity is ideal for someone who is detail-focused, dependable, and comfortable handling legal documentation, records, and communication with outside parties. The role offers an opportunity to contribute to client service and case preparation while working closely with paralegals and attorneys in a legal environment. Responsibilities: • Open new matters and ensure file setup is completed accurately and promptly. • Prepare, scan, and organize legal forms, authorizations, and supporting documentation for case files. • Obtain medical records, insurance documents, reports, and other case-related materials from external sources. • Communicate with insurance carriers to report claims, request policy details, and follow up on outstanding information. • Draft correspondence for attorneys and legal staff, and distribute documents in a timely manner. • Maintain orderly physical and electronic client files, including scanning incoming mail into the case management system and routing materials to the appropriate team members. • Track records, bills, and invoices, including posting charges and organizing documentation needed for case development. • Assemble supporting materials for demand packages, copy and scan relevant documents, and provide administrative assistance to paralegals as needed. • Coordinate incoming and outgoing mail, file documents for pre-litigation matters, and attend occasional client meetings when support is needed. • Provide Spanish-language assistance during client or adjuster conversations when applicable and assist with additional office duties as assigned.
2026-08-19T00:00:00Z

Legal Assistant

Stuart, FL
onsite
Temporary to Hire
17.4135 - 21 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a legal team in Stuart, Florida within a medical malpractice and nursing home negligence practice. This contract to hire position offers the opportunity to support case activity from file maintenance through closing while assisting a fast-paced office with critical administrative and legal support. The ideal candidate brings prior experience in a legal environment, strong organizational skills, and the ability to manage deadlines with accuracy and professionalism. Responsibilities:• Support two paralegals with daily case coordination, document handling, and administrative legal tasks.• Prepare and submit court filings through electronic filing systems while ensuring compliance with procedural requirements.• Maintain attorney and case calendars by tracking deadlines, hearings, and other important dates.• Organize, update, and manage legal files to keep case materials accurate, complete, and easy to access.• Assist with closing case files, including compiling final documentation and confirming all required materials are complete.• Help coordinate and process lien-related documentation and follow-up activities as part of case resolution.• Review records and correspondence for completeness and route information to the appropriate team members in a timely manner.• Provide general office and case support for matters involving medical malpractice and negligence claims.
2026-08-25T00:00:00Z

Office Manager

West Palm Beach, FL
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an experienced Office Manager to support daily operations in West Palm Beach, Florida. This role blends administrative leadership, customer service, and financial coordination to keep office activities organized and responsive. The ideal candidate will be confident managing contracts, payments, staff communication, and operational records while helping maintain a safe and well-run environment. Responsibilities:• Guide and onboard new team members by teaching policies, workplace expectations, and standard operating procedures.• Coordinate closely with personnel to keep them updated on arrivals, departures, and schedule changes.• Respond to contract-related questions and prepare seasonal and annual agreements for customers.• Review income, identify billing inconsistencies, and work with the appropriate parties to resolve payment issues.• Supervise collection activities, process customer payments, and maintain accurate weekly updates for accounts receivable records.• Manage daily point-of-sale activity, complete register balancing, and finalize end-of-shift cash reconciliation.• Prepare bank deposits, monitor account activity, and maintain accurate tracking for petty cash usage.• Escalate maintenance, safety, security, and liability concerns to leadership, including facility hazards, equipment issues, and incidents.
2026-08-25T00:00:00Z