Executive Assistant Jobs in West Palm Beach, FL

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Executive Assistant

Fort Lauderdale, FL
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support the CEO. This contract position requires a detail-oriented candidate with relevant experience who can manage complex scheduling needs, coordinate travel logistics, and help keep executive priorities organized and moving forward. The ideal candidate is detail-oriented, responsive, and comfortable supporting leadership across the East Coast time zone, with occasional travel as needed. Responsibilities:• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and, when needed, business travel by securing flights, lodging, ground transportation, and related itineraries.• Coordinate executive meetings by organizing logistics, confirming attendance, and helping maintain well-structured agendas.• Prepare and distribute travel plans, meeting details, and scheduling updates so leaders have accurate information at all times.• Serve as a central point of administrative coordination, keeping priorities organized and supporting day-to-day executive operations.• Monitor shifting schedules and adjust plans quickly to accommodate changing business needs and time-sensitive requests.• Support leadership across East Coast working hours and provide dependable assistance with occasional travel-related needs.• Maintain discretion while handling sensitive scheduling, communication, and administrative matters.
2026-11-05T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
Administrative AssistantPosition SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul>
2026-10-20T00:00:00Z

Executive Operations Assistant/Admin

Davie, FL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment. Responsibilities:• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.
2026-10-19T00:00:00Z

3 results for Executive Assistant in West Palm Beach, FL