<p>RobertHalf is working with a company that is seeking an Executive Assistant. This individual will be responsible for Booking travel, calendar management, scheduling clients, updating information into system and assisting the owner stay on schedule and providing suggestions on procedures to help streamline efficiency. Must be comfortable working with Google Docs. Must be fluent in English and Spanish.</p><p><br></p><p>Schedule - Monday - Friday 9AM - 5 PM (maybe adjusted per client's needs).</p><p><br></p><p>Please if you have this experience, are interested in this role and are able to start working immediately. Please submit your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Palm Beach Gardens, Florida. This is a Contract position offering a dynamic opportunity to support property management operations and assist homeowners with various inquiries. Ideal candidates will possess strong organizational skills and the ability to handle multiple administrative tasks efficiently.<br><br>Responsibilities:<br>• Respond to homeowner inquiries and provide accurate information related to property management functions.<br>• Perform word processing and data entry tasks to maintain organized records.<br>• Prepare, edit, and distribute correspondence with attention to detail as required.<br>• Operate a multi-line phone system to manage incoming calls and direct them appropriately.<br>• Scan and organize documents to ensure easy access and secure storage.<br>• Assist with additional administrative duties as assigned to support the team.
We are looking for a skilled Office Administrator to provide exceptional support to executive leadership in a dynamic private equity setting. This role is pivotal in ensuring smooth operations, effective communication across teams, and the successful coordination of key projects. The ideal candidate will demonstrate strong organizational skills, discretion, and the ability to handle multiple priorities with professionalism.<br><br>Responsibilities:<br>• Deliver comprehensive administrative support to C-suite executives, including managing complex schedules, coordinating travel arrangements, and preparing for meetings.<br>• Oversee and drive the execution of company initiatives and projects, ensuring timelines and deliverables align with strategic goals.<br>• Maintain the efficiency of daily office operations by managing vendor relationships, monitoring supplies, and coordinating facilities needs.<br>• Organize and execute corporate events, executive off-sites, and board meetings, handling logistics to ensure flawless delivery.<br>• Develop, review, and refine executive-level documents, presentations, and reports with precision and attention to detail.<br>• Safeguard sensitive and confidential information, maintaining a high standard of professionalism and discretion.<br>• Serve as a bridge between executives and cross-functional teams, facilitating collaboration and organizational cohesion.<br>• Identify and implement improvements to administrative processes that enhance efficiency and streamline workflows.<br>• Manage relationships with external vendors and service providers to secure high-quality and cost-effective services.
<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Pembroke Pines, Florida. This is a contract position with the potential for a permanent role, offering a dynamic opportunity to contribute to a fast-paced environment. The ideal candidate will be fluent in both English and Spanish and possess strong organizational skills to ensure the smooth functioning of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations to ensure efficiency.</p><p>• Handle correspondence and communication in both English and Spanish.</p><p>• Maintain accurate records and documentation for administrative purposes.</p><p>• Coordinate schedules, meetings, and appointments for staff.</p><p>• Prepare reports, presentations, and other materials as needed.</p><p>• Assist with filing, data entry, and other clerical tasks.</p><p>• Respond promptly to inquiries and provide excellent customer service.</p><p>• Ensure office supplies are stocked and reorder as necessary.</p><p>• Support staff with administrative duties to enhance workflow.</p><p>• Uphold confidentiality and professionalism in all aspects of the role.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
We are looking for a motivated and detail-oriented Office Administrator to oversee essential administrative functions and support the daily operations of our growing organization. This role requires a proactive individual who can manage tasks related to finance, human resources, and vendor coordination while maintaining accurate records and ensuring compliance. Join a dynamic team where your organizational skills will contribute significantly to the company's success.<br><br>Responsibilities:<br>• Oversee daily administrative operations and maintain accurate internal records.<br>• File monthly state tax forms and ensure compliance with local regulations.<br>• Coordinate employee onboarding and offboarding processes, including documentation and benefits administration.<br>• Manage personnel files and maintain compliance with company policies.<br>• Process vendor invoices, organize billing records, and assist with expense tracking and reconciliation.<br>• Perform basic bookkeeping tasks using QuickBooks to support financial operations.<br>• Maintain digital workflows and records using Google Workspace tools.<br>• Support equity management and cap table administration using Carta.<br>• Liaise with external vendors, accountants, and service providers to ensure smooth operations.
<p>We are seeking a detail-oriented Administrative Assistant to join our team on a contract basis in North Miami Beach, Florida. This is a part-time position (20 hours per week) supporting daily front desk and administrative operations. The ideal candidate is highly organized, bilingual in Spanish, and comfortable using Microsoft Office applications.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors at the front desk, ensuring a positive and welcoming experience</li><li>Manage daily check-ins and prepare rosters for students attending classes</li><li>Perform fingerprinting services for students as required</li><li>Handle incoming and outgoing phone calls while providing excellent customer service</li><li>Schedule appointments and maintain accurate booking records</li><li>Coordinate email correspondence with students and staff</li><li>Enter and update data in the system accurately and efficiently</li><li>Use Microsoft Office tools (Word, Excel, Outlook) to complete administrative tasks</li><li>Provide general office and administrative support to the team as needed</li></ul><p><br></p>
<p><br></p><p>1. Coordinates and performs a range of staff and/or operational support sales & catering activities for departments; serves as a liaison with other operation departments.</p><p>2. Provides administrative/secretarial support for the Sales Department such as answering telephones, assisting visitors/walk-ins, and resolving and/or referring a range of administrative problems and inquiries to the appropriate departments.</p><p>3. Operates personal computer to compose and edit hotel agreements, correspondence and/or memoranda, knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.</p><p>4. Assists group sales managers with the preparation of group room weekly resumes reports.</p><p>5. Assists unit management and staff in problem solving, project planning, and ordering of all supplies utilized by catering & sales department.</p><p>6. Establishes, maintains, and updates files, guarantees, catering menus for sales kits,</p><p>7. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.</p><p>8. Requisitions supplies through buy efficient.</p><p>9. Group Room coordination of obtaining advance deposits, rooming list, coordinating with Catering Manager for banquet event order forms to be sent out in a timely fashion.</p><p>10. Performs other duties and responsibilities as assigned or required.</p>
<p>We are seeking a detail-oriented professional to join a real estate school on a contract basis in Aventura, Florida. This is a part-time position (20 hours per week) paying $20 per hour, supporting daily front desk and administrative operations while assisting students. The ideal candidate is bilingual in English and Spanish and comfortable using Microsoft Office applications.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Front desk coverage</li><li>Check-in students and manage class rosters</li><li>Fingerprinting students</li><li>General administrative support</li></ul><p><br></p>
We are looking for a motivated and resourceful Sales Assistant to join our team in Boca Raton, Florida. This is a long-term contract position that offers flexibility in work hours and the opportunity to contribute to outbound sales efforts. The role requires a proactive individual with strong communication skills and a background in sales or lead generation.<br><br>Responsibilities:<br>• Conduct outbound calls to generate leads and identify sales opportunities.<br>• Build and maintain strong relationships with prospective customers, ensuring a positive experience.<br>• Manage customer inquiries with professionalism, patience, and problem-solving skills.<br>• Collaborate with the sales team to achieve revenue targets and support overall sales strategies.<br>• Utilize CRM software to track leads, monitor progress, and maintain accurate records.<br>• Perform data entry tasks and maintain organized documentation of sales activities.<br>• Support various administrative tasks, including scheduling and follow-up communications.<br>• Provide insights and feedback to improve outreach strategies and customer engagement.<br>• Participate in training sessions to enhance skills and knowledge of sales techniques.<br>• Adapt to flexible work hours to accommodate customers in different time zones.
We are looking for a dedicated Project Assistant to join our team on a contract basis in Delray Beach, Florida. As part of a non-profit organization, this role involves supporting various project management activities, ensuring tasks are completed efficiently and on schedule. The ideal candidate will bring strong organizational skills and proficiency in Microsoft Office, contributing to the success of our initiatives.<br><br>Responsibilities:<br>• Support the development and maintenance of project schedules, ensuring timely completion of tasks.<br>• Assist in managing timelines and tracking progress across multiple projects.<br>• Provide administrative support, including scanning documents and maintaining organized records.<br>• Collaborate with team members to coordinate activities for construction-related projects.<br>• Utilize Microsoft Excel and other tools to create reports and track project data.<br>• Communicate effectively with stakeholders to ensure alignment and clarity on project goals.<br>• Monitor project milestones and deadlines, addressing potential delays proactively.<br>• Help with the preparation and distribution of project-related materials.<br>• Contribute to the overall efficiency of the office by supporting day-to-day operations.
<p><strong>Litigation Legal Assistant/Paralegal – South Florida Expansion!!</strong></p><p>Robert Half is partnering with a well-established, multi-state law firm that is expanding into South Florida. We are seeking an <strong>experienced Litigation Legal Assistant</strong> to provide high-level administrative and litigation support to 2–3 attorneys. This is an exciting opportunity to play a key role in launching a new office.</p><p><strong>What We’re Looking For:</strong></p><p>The ideal candidate will have <strong>large law firm experience</strong>, exceptional organizational skills, and the ability to thrive in a fast-paced, deadline-driven environment. <strong>Bilingual Spanish</strong> and <strong>5–7 years of litigation and corporate law experience</strong> are <strong>required</strong>.</p><p><strong>Position Details:</strong></p><ul><li><strong>Location:</strong> In-office 4 days per week</li><li><strong>Salary:</strong> $75K–$85K DOE + benefits</li><li><strong>Apply:</strong> Send your resume to <strong>Stacey Lyons via LinkedIn</strong> for immediate consideration</li></ul><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, revise, and format pleadings, motions, discovery responses, and other litigation documents</li><li>Manage attorney calendars, schedule meetings, and track court deadlines</li><li>Handle state and federal court filings (e-filing and paper as needed)</li><li>Maintain case files, organize exhibits, and assist with trial preparation</li><li>Draft correspondence and engagement letters</li><li>Coordinate document production, including bates labeling and organizing discovery materials</li><li>Assist with billing, time entry, and invoice review</li><li>Serve as a point of contact for clients, courts, and opposing counsel</li><li>Provide general administrative support, including travel arrangements and expense reports</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Accounting Clerk/Office Assistant to join our team on a contract basis. Based in Hollywood, Florida, this role is ideal for someone eager to develop their accounting skills while contributing to a dynamic manufacturing environment. Your responsibilities will span various accounting and administrative tasks, ensuring smooth operations and accurate record-keeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including contacting customers to collect payments.</p><p>• Process invoices accurately and ensure timely submission.</p><p>• Assist with collections by following up on outstanding balances.</p><p>• Perform data entry tasks to maintain accurate financial records.</p><p>• Handle receptionist duties to support office operations.</p><p>• Provide clerical assistance to the accounting department as needed.</p><p>• Collaborate with team members to ensure compliance with company policies and procedures.</p>
<p>We are looking for a detail-oriented Office Administrator to oversee daily operations, bookkeeping and administrative tasks in our West Palm Beach, Florida office. This role requires a strong background in bookkeeping, payroll, and office administration, along with excellent organizational and multitasking abilities. The ideal candidate will play a key role in ensuring smooth office functions and supporting various business processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and receivable, including processing invoices and performing bank deposit runs.</p><p>• Coordinate biweekly payroll processes, ensuring compliance with tax regulations and managing deductions such as 401K contributions and child support.</p><p>• Handle monthly customer billing and ensure timely distribution of invoices.</p><p>• Oversee timesheet administration and review submissions every Monday.</p><p>• Facilitate electronic filing of documents, including proposals, tax records, equipment lists, fleet information, and insurance policies.</p><p>• Administer new project setup, including creating folders, updating job lists, and managing pay requisitions.</p><p>• Organize supply orders and maintain inventory for office needs.</p><p>• Manage insurance renewals for corporate and vehicle policies, as well as certificates of insurance for customers.</p><p>• Arrange travel accommodations for crew members as required.</p><p>• Support new employee administration processes, including onboarding and documentation.</p>
<p>Robert Half Finance & Accounting is working with a well-established architecture/construction firm seeking an Office Administrator to join their team. This position plays a vital role in ensuring smooth daily office operations, managing invoicing processes, and supporting the project team in a fast-paced environment. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a solid background using QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Organize and oversee daily administrative tasks, including scheduling, correspondence, and office support.</p><p>• Process light accounts payable and receivable, create invoices, and manage payment transactions using QuickBooks.</p><p>• Monitor billing cycles, follow up on outstanding payments, and ensure consistent and accurate financial documentation.</p><p>• Coordinate vendor relationships by tracking contracts, ordering supplies, and supervising deliveries.</p><p>• Provide assistance to the team with document organization, filing systems, and workflow management.</p><p>• Facilitate onsite/offsite meetings and help organize office events and visitors.</p><p>• Respond efficiently to requests from the field team, ensuring tasks are completed with precision and timeliness.</p><p>• Identify opportunities to enhance office processes and implement innovative solutions to improve efficiency.</p>
