Add your latest resume to match with open positions.

23 results for Bookkeeper in West Palm Beach, FL

Legal Bookkeeper

West Palm Beach, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a highly trust-worthy and detail oriented Legal Bookkeeper to support financial operations tied to residential real estate matters in West Palm Beach, Florida. This position plays an important role in keeping closing-related funds, records, and documentation accurate, secure, and properly organized. The ideal candidate is comfortable working under deadlines, handles sensitive information with care, and brings strong bookkeeping discipline to a busy legal environment. Responsibilities:• Manage outgoing wire activity for real estate closings, verifying details carefully and following established financial safeguards.• Prepare disbursement checks and related payment records to support timely and accurate closing transactions.• Perform regular trust account balancing and reconciliation to maintain precise records and support compliance standards.• Gather, review, and file closing packages, financial paperwork, and supporting transaction documents in an organized manner.• Enter payment, transaction, and matter-related information into internal systems with a high degree of accuracy.• Assist with day-to-day bookkeeping and office support tasks that help keep legal and closing operations running smoothly.
2026-04-30T00:00:00Z

Accounting Clerk

West Palm Beach, FL
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
We are looking for a meticulous and dependable Accounting Clerk to join our client's team in West Palm Beach. In this role, you will play a vital part in supporting the accounting department through tasks such as billing, accounts payable, accounts receivable, and financial data entry. This position is ideal for someone who thrives in a structured and detail-oriented environment, with opportunities for long-term growth. Responsibilities:• Prepare, verify, and distribute client invoices, ensuring all required supporting documentation is included.• Process accounts payable and overhead invoices with a high level of accuracy and attention to detail.• Review and post incoming payments to the correct accounts, ensuring proper cash allocation.• Monitor and follow up on outstanding accounts receivable balances to maintain timely collections.• Perform accurate and consistent data entry into both internal and external accounting systems.• Assist with reviewing client contracts to facilitate proper project setup and compliance.• Maintain well-organized electronic records of contracts and other accounting-related documents.• Provide general administrative and accounting support to the team as needed.• Collaborate with colleagues to ensure smooth execution of accounting processes.
2026-05-05T00:00:00Z

Billing Clerk

Boca Raton, FL
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a dependable Billing Clerk to join an office in Boca Raton, Florida on a Contract basis. This in-office role is ideal for someone who can support billing activities, assist with payment arrangements, and adapt to a variety of administrative needs as workload increases. The team is prepared to train on industry-specific software, making this a strong opportunity for someone who is detail oriented, reliable, and flexible. Responsibilities: • Prepare and process customer billing records accurately and in a timely manner. • Communicate with customers regarding account balances and help establish appropriate payment arrangements. • Monitor outstanding invoices and follow up on customer accounts to support collection efforts. • Maintain organized billing documentation and update account information as needed. • Assist with a range of office tasks in support of daily operations within a small team environment. • Learn and use company-specific billing systems and procedures through on-the-job training. • Work onsite Monday through Friday while managing priorities as business activity increases.
2026-05-05T00:00:00Z

Billing Clerk

West Palm Beach, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Billing Clerk to join a professional services team in West Palm Beach, Florida. This position is ideal for someone with hands-on billing experience in an accounting or similar type of service firm environment who can manage invoicing accurately and communicate effectively with clients and internal stakeholders. The right candidate brings strong organizational skills, confidence working with billing systems, and a dependable approach to day-to-day financial administration. Responsibilities:• Prepare, review, and issue invoices with a high level of accuracy and timeliness.• Maintain billing records and supporting documentation to ensure complete and organized account information.• Communicate with clients and internal team members to resolve billing questions, discrepancies, and payment-related concerns.• Monitor accounts for outstanding balances and assist with collection follow-up when needed.• Generate billing statements and related reports to support routine accounting and client service activities.• Use billing software and financial tools, including platforms such as QuickBooks or similar systems, to process transactions efficiently.• Coordinate with staff to confirm time entries, charges, and matter-related billing details.
2026-04-22T00:00:00Z

Staff Accountant

Fort Lauderdale, FL
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Staff Accountant to join a growing real estate development organization in Fort Lauderdale, Florida on a Contract basis. In this role, you will help maintain accurate financial records across multiple entities, contribute to timely reporting, and support key accounting activities that inform business decisions. This opportunity offers exposure to a dynamic finance environment with close collaboration across accounting, operations, and corporate teams. Responsibilities: • Manage core close activities by preparing journal entries, recording accruals, and completing account reconciliations to support accurate monthly and annual reporting. • Produce financial statements, variance analyses, and detailed schedules that help leadership evaluate performance and trends across the portfolio. • Maintain the integrity of general ledger data and verify that accounting records align with internal policies and established standards. • Provide audit support by assembling requested documentation, responding to follow-up questions, and helping resolve outstanding issues efficiently. • Work with operational and cross-functional stakeholders to streamline accounting workflows and reinforce effective internal control practices. • Assist with incorporating newly acquired properties or business units into existing accounting procedures and reporting structures. • Identify opportunities to improve reporting accuracy, process efficiency, and visibility into financial results across multiple entities.
2026-05-08T00:00:00Z

Staff Accountant

Palm City, FL
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Robert Half Finance & Accounting is working with a very well established & highly rated hospitality industry client located in the Palm City, FL area. This role is ideal for someone with a strong attention to detail and a solid background in full-cycle accounting who is eager to contribute to financial accuracy and operational efficiency. The position offers a flexible work schedule (100% in office), annual bonuses, and opportunities for growth, making it a rewarding opportunity for the right candidate. Responsibilities:• Prepare and post journal entries while ensuring the accuracy of balance sheet reconciliations.• Provide support for accounts payable and accounts receivable processes, including working on automated AP platforms.• Assist with month-end close procedures and the preparation of financial reports.• Perform bank reconciliations to ensure accurate financial records.• Participate in annual audit preparation and maintain fixed asset and depreciation schedules.• File sales, use, and tourist tax reports in compliance with regulations.• Support full-cycle budgeting processes and contribute to inventory verification efforts for food, beverage, and retail.• Generate 1099 reports and ensure compliance with relevant laws and standards.• Collaborate across departments to enhance financial operations and reporting.
2026-04-14T00:00:00Z

Staff Accountant

West Palm Beach, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Staff Accountant for our client in Boca Raton, Florida. In this role, you will play a key part in maintaining accurate financial records, preparing reconciliations, and supporting month-end close processes. If you have strong analytical skills, a solid understanding of accounting principles, and a commitment to excellence, we encourage you to apply. Responsibilities:• Prepare and review general ledger accrual imports to ensure accuracy and compliance.• Perform detailed bank-to-general-ledger reconciliations and resolve any discrepancies.• Complete monthly bank reconciliations for multiple accounts• Submit journal entries with appropriate documentation and review for accuracy.• Maintain and review recurring and prepaid entries on a monthly basis.• Prepare, analyze, and reconcile balance sheet accounts to support financial accuracy.• Assist with month-end close procedures and the preparation of financial statements.• Support the audit process by preparing and organizing required documentation.• Provide backup support to other accounting team members as necessary. Please call Julie Kirvin @ 561-232-2142 or connect on Linked IN
2026-04-09T00:00:00Z

Staff Accountant

West Palm Beach, FL
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
A privately held family office is seeking an experienced Accountant to manage the day-to-day accounting and financial reporting for multiple entities and personal portfolios. The ideal candidate will come from a public accounting (CPA firm) background and bring strong technical accounting skills, discretion, and a service-oriented mindset. Key Responsibilities<ul><li>Maintain general ledgers for multiple entities (LLCs, trusts, partnerships, investments)</li><li>Prepare monthly, quarterly, and year-end financial statements</li><li>Handle bank, investment, and credit card reconciliations</li><li>Track intercompany transactions and allocations</li><li>Coordinate with external CPA firms on tax filings and year-end reporting</li><li>Assist with budgeting, cash flow tracking, and ad hoc financial analysis</li><li>Support audit, tax, and compliance requests as needed</li><li>Maintain accurate records for personal and business expenses</li><li>Ensure confidentiality and accuracy across all financial activities</li></ul>
2026-04-16T00:00:00Z

Staff Accountant

Palm Beach Gardens, FL
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a dedicated Accountant to join our client's dynamic team in Palm Beach Gardens, Florida. In this role, you will oversee critical accounting functions, ensuring the accuracy of financial data and compliance with industry standards. Your expertise will support the organization’s financial operations. Our client is offering a competitive salary, benefits and bonus. Responsibilities: • Perform detailed bank reconciliations to maintain accuracy in financial records.• Oversee general ledger activities, including preparing and reviewing journal entries.• Handle month-end close procedures, ensuring all financial statements are completed and submitted on time.• Utilize accounting software such as NetSuite, Oracle, QuickBooks, or SAP to streamline financial processes.• Collaborate with internal teams to ensure compliance with accounting standards and company policies.• Analyze financial data to identify discrepancies and recommend corrective actions.• Provide support for audits and regulatory reporting requirements.• Ensure proper documentation and organization of financial records for easy retrieval and review.• Assist in budgeting and forecasting activities to support business decision-making. Please call Julie Kirvin or connect on Linked IN.
2026-05-11T00:00:00Z

Staff Accountant

Deerfield Beach, FL
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
We are looking for a skilled and experienced Controller to oversee the accounting and financial operations of our service-based electrical contracting company located in Boca Raton, Florida. This position offers an opportunity to lead a dynamic accounting team, ensuring accurate financial reporting, compliance, and scalable processes to support organizational growth. The ideal candidate will bring expertise in financial leadership and a hands-on approach to managing operations in a project-based environment. Responsibilities:• Lead and manage all accounting functions, including general ledger, accounts payable, accounts receivable, payroll, and job costing.• Supervise and mentor a team of 5–6 accounting professionals, fostering their growth and development.• Oversee monthly, quarterly, and year-end financial close processes, ensuring timely and accurate reporting.• Prepare and analyze financial statements, providing insights on trends, variances, and risks to leadership.• Ensure proper tracking and reporting of job costs, including labor, materials, subcontractors, and overhead.• Collaborate with operations leaders to enhance cost controls and improve financial visibility across projects.• Develop and manage annual budgets and rolling forecasts, monitoring cash flow and working capital.• Ensure compliance with local, state, and federal regulations, coordinating audits and tax filings with external firms.• Optimize accounting systems and processes to increase efficiency and scalability.• Support system upgrades, integrations, and automation initiatives to streamline operations.
2026-05-06T00:00:00Z

Accounts Payable Clerk

West Palm Beach, FL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounts Payable Clerk to support daily payment operations for a Contract position based in West Palm Beach, Florida. This role focuses on handling invoices accurately, maintaining organized financial records, and helping ensure vendors are paid on time. The ideal candidate is comfortable working with high-volume transactions, follows established accounting procedures, and brings strong attention to detail to every stage of the accounts payable cycle. Responsibilities: • Review incoming invoices for accuracy, assign the proper coding, and prepare them for timely entry into the accounting system. • Process accounts payable transactions with close attention to supporting documentation, approvals, and payment deadlines. • Coordinate check runs and assist with the preparation and distribution of payments to vendors. • Maintain organized records of invoices, payment activity, and related financial documents for easy retrieval and audit support. • Work within QuickBooks Online to enter payable information, update records, and track outstanding items. • Communicate with vendors and internal team members to resolve discrepancies, missing details, or payment-related questions. • Monitor invoice workflow to help keep payment processing on schedule and aligned with company procedures. • Support additional accounts payable duties as needed, including work related to construction-related invoices when applicable.
2026-05-12T00:00:00Z

Title Clerk

Delray Beach, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Title Clerk to support a client of ours in Delray Beach, Florida. This Long-term Contract position is ideal for someone who can evaluate records efficiently, make sound decisions with confidence, and maintain strong concentration in a fast-paced environment. The role focuses on researching title information, organizing documentation, and helping ensure closing files are accurate and complete. Candidates who bring a practical mindset and experience with title-related documentation will be well suited for this opportunity. Responsibilities:• Examine records to confirm details, legal descriptions, and other key information.• Perform research using available databases and public records to identify issues that may affect a transaction.• Assemble, review, and organize closing packages to help ensure documents are complete and ready for processing.• Evaluate preliminary information and flag discrepancies, missing items, or conditions that require follow-up.• Scan, file, and maintain title documents in an orderly manner so records remain accurate and accessible.
2026-05-13T00:00:00Z

Accounts Receivable Clerk

Boca Raton, FL
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-focused Accounts Receivable Clerk to join a growing team in Florida. This opportunity is well suited for someone who enjoys working in a fast-moving environment, stays organized under a high volume of activity, and takes initiative to keep receivables current and accurate. The ideal candidate brings hands-on experience in accounts receivable, collections, cash application, and billing support, along with the communication skills needed to work effectively with customers and internal partners. Responsibilities:• Oversee day-to-day accounts receivable activities, ensuring invoices, payments, and account records are processed accurately and on time.• Conduct outbound collections communication with customers to secure payment, address outstanding balances, and maintain healthy account status.• Record and apply incoming payments to the appropriate customer accounts while resolving mismatches or unapplied cash items.• Review customer accounts for billing issues, research discrepancies, and coordinate with internal teams to correct problems efficiently.• Keep aging reports and receivable documentation current so account status is clearly tracked and easy to audit.• Partner with colleagues across finance and operations to answer account questions and support timely resolution of payment-related concerns.• Assist with month-end accounts receivable close tasks, including reconciliations, reporting, and account review.• Contribute in a high-volume setting by prioritizing work effectively and identifying opportunities to improve collection and cash application accuracy.
2026-05-13T00:00:00Z

Accounts Receivable Clerk

Pompano Beach, FL
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an Accounts Receivable Clerk to support day-to-day billing and receivables activities for a team in Florida. This long-term contract position is ideal for someone who is organized, attentive to detail, and comfortable managing invoices, account balances, and customer payment follow-up. The person in this role will help maintain accurate financial records while partnering with contractors and builders to keep accounts current. Responsibilities: • Prepare and distribute invoices accurately and on schedule for contractor and builder accounts • Monitor open receivables, review account activity, and follow up on outstanding balances to support timely payment • Apply incoming payments to the appropriate customer accounts and maintain accurate cash application records • Review work orders and related documentation to ensure billing details are complete and correctly reflected in customer invoices • Communicate with clients regarding past-due amounts, payment status, and account discrepancies in a clear and courteous manner • Reconcile account balances and research billing issues to resolve variances efficiently • Maintain organized records of invoicing, collections activity, and account updates within company systems • Use the company’s Servesuite platform and other internal tools to manage receivables and billing workflows
2026-05-13T00:00:00Z

Family Office Accountant

West Palm Beach, FL
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a Senior Accountant to support complex personal and family financial activities in West Palm Beach, Florida. This role blends accounting, reporting, cash oversight, and coordination with external advisors across investment, tax, estate, and real estate matters. The ideal candidate brings sound judgment, strong attention to detail, and the discretion needed to manage highly sensitive financial information in a fast-moving environment. Responsibilities: • Manage documentation and ongoing updates for financial arrangements, including lending, leasing, and investment-related agreements. • Maintain organized records for investment activity, insurance matters, tax documentation, and estate planning materials. • Prepare quarterly financial reporting packages and identify opportunities to improve clarity, accuracy, and presentation. • Support bill payment activities for family members while ensuring timely and accurate processing. • Coordinate the administration and tracking of charitable contributions and related records. • Partner with tax professionals and legal advisors on tax filings, gift tax matters, and estate planning initiatives. • Monitor liquidity, assist with cash planning, and develop short- and longer-term cash flow projections. • Oversee compliance documentation, liaise with outside investment managers, and support due diligence on prospective investments. • Coordinate financial aspects of real estate acquisitions and dispositions, including documentation and transaction follow-through. • Handle special analyses and ad hoc projects while safeguarding confidential financial information at all times.
2026-05-11T00:00:00Z

Accounting Manager/Supervisor

West Palm Beach, FL
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for an experienced Accounting Manager to lead core financial operations for a construction-focused organization in West Palm Beach, Florida. This role is responsible for keeping accounting activities accurate, timely, and compliant while supporting project financial oversight and company-wide reporting. The ideal candidate brings strong construction accounting knowledge, sound judgment, and the ability to partner effectively with operational and executive teams. Responsibilities:• Direct daily accounting operations across cash activity, payables, receivables, fixed asset tracking, payroll, and general ledger management.• Oversee month-end and year-end close processes, including reconciliations, journal entries, payroll review, and preparation of financial records for audits and tax reporting.• Monitor the accuracy of financial reporting by strengthening internal controls, maintaining accounting procedures, and applying updated accounting guidance when needed.• Manage construction-related accounting tasks such as job cost tracking, percentage-of-completion reporting, work-in-progress analysis, and project-level financial reporting.• Build annual budgets and financial forecasts, analyze performance against plan, and communicate key variances to leadership.• Partner with project managers, superintendents, and executives to resolve job cost issues, support project administration, and improve financial visibility across active work.• Administer subcontractor documentation and compliance requirements, including insurance certificates, bonds, lien waivers, affidavits, and billing support materials.• Review contract-related financial terms, support agreement administration, and maintain insurance records for the company, clients, and subcontractors.
2026-05-05T00:00:00Z

Accounting Manager/Supervisor

Davie, FL
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an Accounting Manager/Supervisor to join a privately held consumer products organization in Weston, Florida. In this position, you will work closely with the Corporate Controller to oversee core accounting activities, strengthen the month-end close process, and help elevate team performance. This opportunity is well suited for an experienced accountant who is ready to lead people, improve workflows, and contribute to accurate, timely financial reporting in a dynamic manufacturing and distribution environment. Responsibilities: • Direct the monthly close cycle by coordinating deadlines, reviewing deliverables, and helping ensure financial results are completed accurately and on schedule. • Prepare and examine journal entries, balance sheet reconciliations, and supporting schedules to maintain a reliable general ledger. • Review financial statements and related reports to confirm completeness, accuracy, and alignment with accounting standards. • Provide day-to-day guidance to accounting staff, offering coaching, oversight, and support for ongoing development. • Collaborate with operational and cross-functional teams to validate financial activity and resolve discrepancies affecting reporting. • Assist with audit preparation by organizing documentation, responding to requests, and supporting compliance-related activities. • Evaluate current accounting workflows and recommend improvements that increase efficiency, strengthen accuracy, and support automation initiatives, including emerging technology efforts. • Reinforce internal controls and promote consistent application of accounting policies, procedures, and GAAP practices.
2026-04-27T00:00:00Z

Billing Specialist

Fort Lauderdale, FL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a Billing Specialist to support a busy service organization in Dania Beach, Florida. This position focuses on turning completed work into accurate invoices by reviewing documentation, confirming billing details, and coordinating with internal teams to keep billing moving efficiently. The ideal candidate is organized, deadline-conscious, and comfortable handling large invoice volumes across a range of customer billing systems. Responsibilities: • Examine completed service records and related backup to confirm each job is ready to be billed • Coordinate with operations, service leadership, dispatch, and field personnel to clarify missing or inconsistent billing information • Prepare and release invoices each day, including organizing batches, posting transactions, and sending billing through electronic channels or occasional mail • Track work through established billing stages to ensure items move smoothly from operational review into final invoicing • Submit invoices through numerous customer portals while following each platform's specific formatting and documentation rules • Verify that every invoice satisfies client-specific requirements before final submission to reduce delays or rejections • Work with accounting and operational partners to investigate and resolve invoice discrepancies or supporting document issues • Maintain strong accuracy and productivity standards while managing billing in a high-volume, fast-moving environment
2026-04-22T00:00:00Z

Sr. Accountant

Delray Beach, FL
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Sr. Accountant to support a construction-focused team in Delray Beach, Florida through a Contract assignment. This role centers on payment administration, accounting accuracy, and financial coordination across subcontractor and project-related activities. The ideal candidate can step in immediately, work independently, and confidently manage day-to-day accounting tasks using QuickBooks Online, Procore, and Bill.com. Responsibilities: • Prepare and submit monthly pay applications to help ensure timely client billing and collections. • Maintain accurate accounting records through consistent data entry, journal posting, and general ledger updates. • Review and oversee subcontractor agreements to support compliance and proper financial documentation. • Reconcile bank activity and key accounts to preserve accuracy across project and company financial records. • Support month-end close by organizing financial data, resolving discrepancies, and finalizing required entries. • Use QuickBooks Online, Procore, and Bill.com to manage accounting workflows and payment-related processes. • Monitor contract billing details, including guaranteed maximum price structures, to align invoices and supporting documents with project terms. • Work with minimal onboarding while independently handling assigned accounting responsibilities from the start.
2026-05-11T00:00:00Z

Sr. Accountant

Plantation, FL
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a Senior Accountant to join our team in Fort Lauderdale, Florida. This role offers an exciting opportunity to contribute to a dynamic, collaborative environment, supporting key financial processes such as month-end close, financial reporting, and intercompany accounting. The ideal candidate will thrive in a global setting, taking ownership of accounting responsibilities while working closely with internal stakeholders. Responsibilities:• Prepare and post journal entries, including those related to revenue, ensuring accuracy and compliance.• Conduct balance sheet reconciliations and perform detailed account analyses.• Assist in the preparation and review of monthly financial statements, including profit and loss statements and balance sheets.• Reconcile intercompany transactions across multiple entities and resolve discrepancies to ensure timely financial close.• Maintain and update fixed asset schedules, ensuring accurate reporting and compliance.• Compile and analyze financial data to support internal reporting and operational decision-making.• Collaborate with the Controller and other stakeholders to enhance accounting processes and address inquiries.• Provide support for ad hoc reporting requests and contribute to special projects as needed.• Assist in the preparation of financial analyses and operational reports to support strategic initiatives.
2026-04-13T00:00:00Z

Sr. Accountant

Palm Beach Gardens, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an experienced Sr. Accountant to support core accounting operations for an organization in Palm Beach Gardens, Florida. This role will play a key part in maintaining accurate financial records, overseeing close activities, and ensuring account balances are properly reviewed and documented. The ideal candidate brings strong technical accounting knowledge, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities:• Lead monthly closing activities by preparing schedules, reviewing financial data, and helping ensure timely completion of all required accounting tasks.• Maintain the general ledger by recording, reviewing, and validating financial transactions for accuracy and completeness.• Prepare and post journal entries with appropriate supporting documentation in accordance with accounting policies and reporting deadlines.• Perform detailed reconciliations for balance sheet and other assigned accounts, researching discrepancies and resolving issues promptly.• Complete bank reconciliations on a recurring basis to confirm cash activity and investigate outstanding items.• Analyze account activity and financial results to identify variances, inconsistencies, and areas requiring correction or follow-up.• Partner with internal stakeholders to gather supporting information, improve reporting accuracy, and maintain organized accounting records. Please call Julie Kirvin - 561-232-2142 or connect with me on Linked In
2026-05-11T00:00:00Z

Sr. Accountant

Stuart, FL
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for an experienced Sr. Accountant to lead core accounting operations and support accurate, timely financial management for our organization in Stuart, Florida. This role plays a key part in maintaining strong financial controls, producing reliable reporting, and guiding budgeting and compliance activities. The ideal candidate brings a solid accounting foundation, sound judgment, and the ability to partner effectively with leadership while managing day-to-day financial processes. Responsibilities: • Direct daily accounting activities across the general ledger, billing, accounts payable, accounts receivable, payroll, and financial reporting to ensure accuracy and efficiency. • Prepare monthly financial statements and related analyses, supporting leadership with clear insight into business performance and key trends. • Administer the semi-monthly payroll cycle and help maintain accurate payroll records; experience with Paylocity is beneficial. • Establish, document, and refine accounting policies, procedures, and internal controls to strengthen compliance and consistency. • Monitor cash position, funding availability, and significant disbursements, including payments related to debt, loans, and other major obligations. • Maintain well-organized financial records for accounts, transactions, statements, and payment activity to support audit readiness and reporting needs. • Lead the annual budgeting process and assist with forecasting activities to support operational and financial planning. • Partner with external accounting and tax advisors to meet local, state, and federal filing requirements and uphold regulatory compliance. • Identify process improvements and implement best practices that enhance accuracy, efficiency, and overall accounting operations.
2026-04-24T00:00:00Z

Office Coordinator

West Palm Beach, FL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for an experienced Office Coordinator to support daily operations in our office while creating a welcoming and efficient environment for employees and visitors. This position blends front-desk coordination, administrative support, workplace organization, and basic technical assistance. The ideal candidate is service-minded, highly organized, and comfortable managing multiple priorities with professionalism and discretion. Responsibilities: • Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure. • Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures. • Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly. • Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace. • Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services. • Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully. • Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events. • Serve as backup support for executive assistance needs when primary coverage is unavailable. • Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise. • Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations.
2026-04-21T00:00:00Z