<p>We are looking for a detail-oriented Accounting Clerk to join our team in West Palm Beach Florida. This role offers the opportunity to work Remotely, requiring meeting in-person once a week for a few hours. Open to either full time hours or starting part-time and later increasing to full time. Schedule M-F; standard business hours; some benefits included. Proficiency in Spanish is a plus but not required.</p><p><br></p><p><strong>Schedule: <em>Remote</em></strong><em> </em><strong><em>for LOCALS Only</em> (near West Palm Beach/Boca area) </strong> w flex to meet a few hours once a week w Owner) </p><p><strong>Hours:</strong> M-F; standard Business hours</p><p><strong>Salary</strong>: $25-$27 p/hr (with some stretch up to $30p/hr)</p><p><strong>Benefits: </strong>6 standard Holidays, 1 week paid Vacaction; open to stipend towards Medical benefits; flexible and Open to discussion! </p><p><br></p><p>Keys to this Role</p><ul><li>QuickBooks Required, Excel Required</li><li>Experience in AP & AR, reconciliation</li><li>Ability to manage multiple transactions across various entities</li><li>Bilingual in Spanish very helpful</li></ul><p>Responsibilities:</p><p>• Handle high-volume data entry for invoicing, billing, and payment collection across multiple entities.</p><p>• Reconcile transactions, including credit card activity, ensuring accuracy and compliance.</p><p>• Collaborate with the General Manager to process claims, create invoices, and manage equipment and parts orders.</p><p>• Handling of client service transactions, including shipping services, leases, and repairs.</p><p>• Communicate with vendors placing orders for equipment, inventory or returns.</p><p>• Prepare and report financial data to external accountants, ensuring timely and accurate submissions.</p><p>• Maintain organized records for accounts payable, accounts receivable, and other financial activities.</p><p>• Recommend improvements to enhance efficiency in accounting processes.</p><p>• Develop and implement new procedures for managing data in QuickBooks and Excel.</p><p>• Communicate effectively with Ownership in weekly meeting to discuss pending items or discrepancies.</p>
<p>We are looking for an organized and detail-oriented Accounting Clerk/Office Assistant to join our team on a contract basis. Based in Hollywood, Florida, this role is ideal for someone eager to develop their accounting skills while contributing to a dynamic manufacturing environment. Your responsibilities will span various accounting and administrative tasks, ensuring smooth operations and accurate record-keeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including contacting customers to collect payments.</p><p>• Process invoices accurately and ensure timely submission.</p><p>• Assist with collections by following up on outstanding balances.</p><p>• Perform data entry tasks to maintain accurate financial records.</p><p>• Handle receptionist duties to support office operations.</p><p>• Provide clerical assistance to the accounting department as needed.</p><p>• Collaborate with team members to ensure compliance with company policies and procedures.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Lauderdale Lakes, Florida. This is a Contract to permanent position, offering an opportunity to grow within the organization while contributing to essential financial operations. The ideal candidate will possess strong organizational skills and a commitment to accuracy in managing accounts payable tasks.<br><br>Responsibilities:<br>• Process and approve invoices accurately and in a timely manner.<br>• Perform three-way matching for purchase orders, receipts, and invoices.<br>• Prepare and submit sales tax returns in compliance with state regulations.<br>• Handle credit card and check payment processing efficiently.<br>• Reconcile prepaid accounts to ensure accurate financial reporting.<br>• Maintain organized records of accounts payable transactions.<br>• Collaborate with internal teams to resolve discrepancies and ensure smooth operations.<br>• Support monthly and annual financial close processes.<br>• Verify and update vendor information in the accounting system.
<p><strong>Accounts Payable Clerk</strong></p><p>We are seeking a detail-oriented <strong>Accounts Payable Clerk</strong> to support daily accounting operations. This role is responsible for processing invoices, maintaining accurate financial records, and ensuring timely payments to vendors. The ideal candidate is organized, reliable, and comfortable working in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Process and code vendor invoices accurately and in a timely manner</li><li>Match invoices with purchase orders and receiving documents</li><li>Prepare and assist with weekly and monthly payment runs</li><li>Reconcile vendor statements and resolve invoice discrepancies</li><li>Maintain organized and up-to-date accounts payable files</li><li>Communicate with vendors and internal teams regarding payments</li><li>Assist with month-end close and other accounting tasks as needed</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Clerk to join our team in Miramar, Florida. In this role, you will play a vital part in ensuring accurate and timely processing of invoices, payments, and financial transactions. This is a long-term contract position that requires strong organizational skills, attention to detail, and the ability to collaborate effectively within a finance and accounting team.<br><br>Responsibilities:<br>• Process trade invoices, including supplier invoices, freight invoices, and coded invoices, ensuring accuracy and timeliness.<br>• Prepare and verify billing information to support efficient billing processes and financial close procedures.<br>• Assist the finance and accounting department with payment tracking, bill reconciliation, and resolving discrepancies.<br>• Input and manage transactions within electronic accounts receivable and billing systems.<br>• Monitor discount opportunities and schedule payments, ensuring adherence to timelines and policies.<br>• Resolve purchase order, contract, invoice, or payment discrepancies promptly and effectively.<br>• Issue stop-payments, amend purchase orders, and reimburse employee expenses as needed.<br>• Perform general ledger account entries and exception banking transactions accurately.<br>• Collaborate with team members to enhance payment processes and maintain compliance standards.<br>• Utilize tools like SAP R/3 to manage balance sheet accounts and support financial reporting.
<p>Enter and update customer orders accurately in the system</p><p>Make order changes, corrections, and allocations as needed</p><p>Commit inventory and release orders to the shipping department</p><p>Coordinate with shipping and warehouse teams to ensure timely fulfillment</p><p>Support order-related accounts receivable (AR) and billing inquiries</p><p>Maintain accurate order records and follow internal procedures</p>
We are looking for a detail-oriented Accounting Assistant to join our team in Sunrise, Florida. This part-time role offers 16-24 hours per week, with the potential to transition into a long-term position. As a Contract to long-term opportunity, this position is ideal for candidates seeking ongoing growth in a dynamic accounting environment.<br><br>Responsibilities:<br>• Enter bank transactions and accounts payable data into the accounting system with precision and efficiency.<br>• Process and maintain comprehensive records of credit card transactions, ensuring all details are up-to-date.<br>• Support the reconciliation of financial accounts by reviewing and verifying discrepancies.<br>• Assist in monitoring accounts receivable aging and follow up on outstanding balances.<br>• Investigate and document discrepancies in customer payments, providing clear and accurate records.<br>• Utilize Sage accounting software to perform key financial tasks and ensure data accuracy.<br>• Review portal transactions and verify records to ensure compliance with company standards.
We are looking for a detail-oriented Accounting Assistant to join our team in Wellington, Florida. In this role, you will provide crucial support to our financial operations, ensuring accuracy in accounts payable and receivable, reconciliations, and financial reporting. The ideal candidate is highly organized, experienced in QuickBooks Online, and capable of managing multiple tasks with efficiency and precision.<br><br>Responsibilities:<br>• Process vendor invoices by reviewing, coding, and accurately entering them into QuickBooks Online, ensuring correct allocation to projects and departments.<br>• Reconcile vendor statements and promptly resolve any discrepancies to maintain accurate records.<br>• Coordinate weekly payment runs, including checks and online payments, while managing payment schedules effectively.<br>• Generate customer invoices, apply payments, and monitor outstanding balances to ensure timely collections.<br>• Maintain comprehensive accounts receivable aging reports and communicate with clients or tenants regarding overdue payments.<br>• Perform daily and weekly reconciliations of bank accounts and credit card transactions to ensure accurate financial data.<br>• Assist with month-end closing procedures and support general ledger maintenance.<br>• Prepare detailed financial reports, including cash flow summaries and expense tracking, to support decision-making processes.<br>• Collaborate on audit preparations and documentation to ensure compliance with internal controls and external requirements.
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Lake Worth, Florida. This is a contract to permanent position, offering an excellent opportunity to contribute to a dynamic and fast-paced accounting environment. The ideal candidate will be responsible for managing the full accounts payable cycle while ensuring accuracy and efficiency in processing invoices and payments.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices weekly with attention to detail and accuracy.</p><p>• Manage the full accounts payable cycle, including invoice coding and validation.</p><p>• Perform three-way matching to ensure proper reconciliation between purchase orders, invoices, and receipts.</p><p>• Handle account coding and ensure compliance with organizational standards.</p><p>• Conduct automated clearing house (ACH) transactions and manage check runs.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies or payment issues.</p><p>• Maintain accurate and organized financial records for auditing and reporting purposes.</p><p>• Utilize accounting systems such as North Star for efficient workflow management.</p><p>• Assist in improving processes to enhance efficiency and accuracy in accounts payable operations.</p><p>• Ensure all payments are processed within established deadlines.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Fort Lauderdale, Florida. This is a long-term contract opportunity for a detail-oriented individual with a strong background in managing financial operations and ensuring accurate payment processing. The ideal candidate will bring expertise in handling invoices, coding, and reconciliation processes while contributing to the efficiency of our accounts payable department.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper coding and approval before payment.<br>• Perform 3-way matching to reconcile purchase orders, invoices, and receipts.<br>• Manage payment runs, including checks and Automated Clearing House (ACH) transactions.<br>• Utilize systems such as Coupa, Concur, and QuickBooks to streamline accounts payable operations.<br>• Ensure compliance with company policies and procedures during all financial transactions.<br>• Investigate and resolve discrepancies in accounts payable records promptly.<br>• Collaborate with vendors and internal teams to address payment issues and inquiries.<br>• Maintain accurate records and documentation for audit and reporting purposes.<br>• Assist in month-end closing activities related to accounts payable.<br>• Support continuous improvements in accounts payable processes and workflows.
<p><strong>Litigation Legal Assistant/Paralegal – South Florida Expansion!!</strong></p><p>Robert Half is partnering with a well-established, multi-state law firm that is expanding into South Florida. We are seeking an <strong>experienced Litigation Legal Assistant</strong> to provide high-level administrative and litigation support to 2–3 attorneys. This is an exciting opportunity to play a key role in launching a new office.</p><p><strong>What We’re Looking For:</strong></p><p>The ideal candidate will have <strong>large law firm experience</strong>, exceptional organizational skills, and the ability to thrive in a fast-paced, deadline-driven environment. <strong>Bilingual Spanish</strong> and <strong>5–7 years of litigation and corporate law experience</strong> are <strong>required</strong>.</p><p><strong>Position Details:</strong></p><ul><li><strong>Location:</strong> In-office 4 days per week</li><li><strong>Salary:</strong> $75K–$85K DOE + benefits</li><li><strong>Apply:</strong> Send your resume to <strong>Stacey Lyons via LinkedIn</strong> for immediate consideration</li></ul><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, revise, and format pleadings, motions, discovery responses, and other litigation documents</li><li>Manage attorney calendars, schedule meetings, and track court deadlines</li><li>Handle state and federal court filings (e-filing and paper as needed)</li><li>Maintain case files, organize exhibits, and assist with trial preparation</li><li>Draft correspondence and engagement letters</li><li>Coordinate document production, including bates labeling and organizing discovery materials</li><li>Assist with billing, time entry, and invoice review</li><li>Serve as a point of contact for clients, courts, and opposing counsel</li><li>Provide general administrative support, including travel arrangements and expense reports</li></ul><p><br></p>
We are looking for an experienced Accounts Receivable Analyst to join our team on a long-term contract basis in Miramar, Florida. This role is ideal for someone with strong analytical skills and attention to detail who can effectively manage large volumes of accounts receivable data. The position offers an excellent opportunity to collaborate with a dynamic team in the transport industry.<br><br>Responsibilities:<br>• Analyze and reconcile large datasets of accounts receivable to identify payment discrepancies and variances.<br>• Categorize variances such as pricing differences, quantity mismatches, or unapplied payments for efficient resolution.<br>• Collaborate with internal departments and external customers to address and resolve outstanding payment issues.<br>• Manage collection efforts and follow up on overdue accounts to ensure timely resolution.<br>• Maintain accurate documentation of adjustments, reconciliations, and follow-up actions within financial systems.<br>• Utilize advanced Excel functions such as pivot tables and VLOOKUP to streamline data analysis.<br>• Evaluate and improve accounts receivable processes to enhance efficiency and accuracy.<br>• Assist with cash applications, billing functions, and tracking cash activity.<br>• Leverage SAP and other financial software to support daily operations and reporting.<br>• Ensure compliance with company policies and financial regulations in all AR activities.
We are looking for a motivated and detail-oriented Office Administrator to oversee essential administrative functions and support the daily operations of our growing organization. This role requires a proactive individual who can manage tasks related to finance, human resources, and vendor coordination while maintaining accurate records and ensuring compliance. Join a dynamic team where your organizational skills will contribute significantly to the company's success.<br><br>Responsibilities:<br>• Oversee daily administrative operations and maintain accurate internal records.<br>• File monthly state tax forms and ensure compliance with local regulations.<br>• Coordinate employee onboarding and offboarding processes, including documentation and benefits administration.<br>• Manage personnel files and maintain compliance with company policies.<br>• Process vendor invoices, organize billing records, and assist with expense tracking and reconciliation.<br>• Perform basic bookkeeping tasks using QuickBooks to support financial operations.<br>• Maintain digital workflows and records using Google Workspace tools.<br>• Support equity management and cap table administration using Carta.<br>• Liaise with external vendors, accountants, and service providers to ensure smooth operations.
We are looking for a skilled Medicare Biller to join our team on a contract basis in Boca Raton, Florida. In this role, you will ensure accurate billing processes and compliance with regulations in the healthcare industry. This position requires a strong background in coding and auditing, along with the ability to work collaboratively with providers and administrative staff.<br><br>Responsibilities:<br>• Conduct thorough audits of medical documentation to identify coding discrepancies and ensure accuracy in billing practices.<br>• Collaborate with healthcare providers to clarify documentation and improve compliance with coding standards.<br>• Analyze payor policies and fee schedules to optimize reimbursements and address any trends or discrepancies.<br>• Provide training and guidance to staff and providers on coding regulations and best practices.<br>• Prepare detailed reports on audit findings and present recommendations for improvement to stakeholders.<br>• Monitor changes in payor policies and communicate updates to relevant teams.<br>• Assist with corrections and resubmissions of claims to ensure proper follow-up and maximize reimbursements.<br>• Serve as a resource for coding-related inquiries and act as a subject matter expert in medical billing.<br>• Review and adapt billing procedures to align with organizational policies and industry standards.<br>• Maintain confidentiality of sensitive financial and medical information.
<p>We are looking for a dedicated Office Manager/Bookkeeper to join our client's team in Boynton Beach, Florida. This role is pivotal in ensuring the seamless operation of administrative functions while maintaining accurate financial records and supporting the Property Manager with daily activities. The ideal candidate will excel at managing office systems, supervising personnel, and enforcing governing documents in a detail-oriented and fair manner.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage daily administrative operations, collaborating with the Property Manager and Board of Directors to improve office systems and procedures.</p><p>• Direct and supervise office staff, including scheduling tasks and conducting performance evaluations.</p><p>• Maintain accurate financial records and coordinate with external accounting services to ensure compliance with financial regulations.</p><p>• Authorize purchase orders and invoices, reviewing non-standard expenses with the Board as needed.</p><p>• Manage fee assessments, collection procedures, and delinquency processes, including coordinating with attorneys on overdue accounts.</p><p>• Prepare payroll bi-weekly, ensuring timesheet accuracy, and maintain tax records for payroll withholding and unemployment compensation.</p><p>• Coordinate bookkeeping tasks including credit card coding, invoice payments, and monthly accruals.</p><p>• Address shareholder inquiries, handle complaints objectively, and communicate governing document requirements effectively.</p><p>• Facilitate communications with shareholders through email blasts, text messages, and internal notices.</p><p>• Assist with share transfers and proprietary lease documentation for sales activities, ensuring compliance with local regulations.</p>
We are looking for a dedicated Full Charge Bookkeeper to join our team in Boca Raton, Florida. This contract-to-permanent position is ideal for someone with strong organizational skills and a passion for managing financial processes. The role offers a steady part-time schedule and the opportunity to work closely with a small group.<br><br>Responsibilities:<br>• Prepare and record journal entries to ensure accurate financial tracking.<br>• Generate and analyze financial statements, including balance sheets and income statements.<br>• Manage accounts payable (AP) and accounts receivable (AR) processes efficiently.<br>• Conduct bank reconciliations to maintain accurate records.<br>• Handle intercompany transfers and ensure proper allocation of funds.<br>• Utilize bookkeeping software, such as Rent Manager, to streamline financial operations.<br>• Maintain double-entry accounting systems to ensure precise bookkeeping.<br>• Collaborate with a small group to support day-to-day operations.<br>• Use Microsoft Excel and Word to create reports and manage documentation.<br>• Assist with the transition as a team member retires, ensuring continuity in financial processes.
We are looking for an experienced and detail-oriented Bookkeeper to join our team in Fort Lauderdale, Florida. In this long-term contract position, you will play a key role in managing financial transactions, ensuring accurate records, and supporting the organization’s accounting needs. This is an excellent opportunity for individuals seeking to expand their expertise in bookkeeping and accounting within a meticulous environment.<br><br>Responsibilities:<br>• Process accounts payable packets, including posting invoices and issuing checks in a timely manner.<br>• Record accounts receivable transactions and miscellaneous payments, ensuring all entries are accurate and up-to-date.<br>• Collaborate with accountants to ensure proper posting and reconciliation of financial records.<br>• Verify and reconcile expense reports, aligning them with account balances and other financial data.<br>• Facilitate vendor payments, including verifying identification numbers, reviewing purchase orders, and addressing discrepancies.<br>• Monitor outstanding obligations, identify potential discounts, and issue amendments or stop-payment orders when necessary.<br>• Reconcile monthly statements and transactions to maintain accurate accounting records.<br>• Calculate and report sales tax based on paid invoices, ensuring compliance with regulations.<br>• Manage petty cash distribution and documentation with precision.<br>• Perform other related bookkeeping tasks to support the organization’s financial operations.
<p>• Participates in all daily operations of the accounts payable department, including managing workflows, and ensuring accuracy and timeliness of payments.</p><p>• Maintain relationships with vendors and resolve queries or disputes.</p><p>• Monitor and analyze accounts payable processes and recommend improvements to increase efficiency and accuracy.</p><p>• Prepare and analyze accounts payable reports, including vendor performance metrics base on EAM reporting.</p><p>• Posting in SAP the workers compensation report with the calculation of payment at the end of the month.</p><p>• Prepare the pre closing report for all the vendors to by updated in the system.</p><p>• Participates in the closing with credit cards reconciliations, fuel data reconciliations, workers compensation reconciliations and rental equipment reconciliations. </p><p>• Managing the information from managers about the ship list provided in the schedule for the week.</p><p>• Ensure accurate and timely month-end and year-end close processes for accounts payable.</p><p>• Assist with audits and provide documentation and support as needed.</p><p>• Review employee expense claims and payment runs.</p><p>• Undertaking project tasks as required.</p>
