<p>As an Accounts Payable Specialist, you will play a vital role in ensuring the timely and accurate processing of invoices and payments. You will collaborate with vendors, internal stakeholders, and the finance team to maintain records, resolve discrepancies, and uphold our commitment to excellent financial operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, code, and process vendor invoices for payment, ensuring accuracy and compliance with company policies.</li><li>Reconcile processed work by verifying entries and comparing system reports to balances.</li><li>Prepare and perform check runs, wire transfers, and ACH payments.</li><li>Respond to vendor inquiries, resolve issues, and maintain strong vendor relationships.</li><li>Assist with month-end closing activities, including accruals and reporting.</li><li>Maintain accurate and organized financial records and documentation.</li><li>Support internal and external audits by providing requested documentation.</li><li>Collaborate cross-functionally to identify and implement process improvements.</li></ul><p>If interested, please call Victoria at 786.801.5830 or email your resume to [email protected]</p>
<p>Our client is looking for an experienced Full Charge Bookkeeper to manage and oversee the accounting operations of our organization. This role is based in Jupiter, Florida, and requires someone with strong attention to detail who can handle a variety of financial tasks with precision and efficiency. The successful candidate will play a key role in maintaining accurate financial records and ensuring compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of accounts payable and accounts receivable processes.</p><p>• Perform month-end closing procedures and prepare financial statements.</p><p>• Oversee payroll operations, including supervising employee time tracking and collaborating with a third-party payroll provider.</p><p>• Utilize QuickBooks Desktop, FishBowl, and Excel to maintain accurate financial records and inventory management.</p><p>• Assist with onboarding new employees and maintaining HR files.</p><p>• Perform bank reconciliations to ensure accuracy of financial transactions.</p><p>• Collaborate with the Financial Analyst on accounts receivable, commissions, and sales tax reporting.</p><p>• Monitor and maintain inventory records to support accurate financial reporting.</p><p>• Ensure compliance with company policies and procedures throughout all accounting functions.</p><p>• Provide insights and recommendations to improve efficiency within accounting processes.</p>
<p>Established, family-owned commercial property management and real estate brokerage firm is seeking a <strong>Full-Charge Bookkeeper</strong> to manage day-to-day accounting and financial operations.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Handle full-cycle bookkeeping (A/P, A/R, bank & credit card reconciliations)</li><li>Prepare month-end financials, including P& Ls and balance sheets</li><li>Manage cash flow, payroll, owner distributions, and vendor payments</li><li>Support budgeting, collections, and tax filings (quarterly, year-end, 1099s)</li><li>Ensure accurate financial reporting for property management and brokerage activities</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>5+ years of bookkeeping experience (real estate/property management preferred)</li><li>Experience with Yardi and strong Excel skills</li><li>Solid GAAP knowledge and exceptional attention to detail</li></ul><p>Great opportunity to join a stable, long-standing firm with a hands-on accounting role.</p><p><br></p><p><br></p>
We are looking for an experienced Full Charge Bookkeeper to join our team on a contract basis in Coral Springs, Florida. In this role, you will play a vital part in managing financial operations, ensuring accuracy in bookkeeping, and maintaining compliance with accounting standards. The ideal candidate will possess strong organizational skills and a proven ability to handle multiple financial tasks efficiently.<br><br>Responsibilities:<br>• Manage all aspects of bookkeeping, including accounts payable and accounts receivable processes.<br>• Perform accurate and timely bank reconciliations to ensure financial records align with bank statements.<br>• Utilize QuickBooks software to maintain and update financial records.<br>• Prepare financial reports and statements for review by management.<br>• Maintain compliance with accounting principles and company policies.<br>• Monitor cash flow and ensure proper allocation of funds.<br>• Address discrepancies in financial data and resolve them effectively.<br>• Collaborate with other departments to support financial decision-making processes.<br>• Handle payroll processing and related financial documentation.<br>• Ensure all financial records are organized and readily accessible.
<p>We are seeking an experienced <strong>Accounts Payable Specialist</strong> to support a fast-paced, high-volume accounting environment.</p><p><br></p><ul><li>Process high volumes of vendor invoices accurately and timely</li><li>Perform invoice matching (2-way / 3-way) and resolve discrepancies</li><li>Enter invoices, credit memos, and assist with payment processing</li><li>Maintain vendor files and respond to vendor inquiries</li><li>Support month-end close and reporting as needed</li></ul>
We are looking for a skilled and detail-oriented Bookkeeper to join our team in Boca Raton, Florida. This role requires someone with a strong background in bookkeeping and office administration, particularly within a legal or law firm setting. The ideal candidate will take ownership of billing, collections, and trust account management while supporting day-to-day office operations.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes with accuracy and efficiency.<br>• Handle billing and collections, including reaching out to clients assertively to ensure timely payments.<br>• Utilize QuickBooks for check processing, financial tracking, and maintaining organized records.<br>• Process trust account transactions and ensure compliance with legal and financial standards.<br>• Coordinate office supply orders and maintain inventory to support daily operations.<br>• Address incoming wires and resolve billing-related inquiries promptly.<br>• Support administrative tasks such as mail distribution and front desk responsibilities.<br>• Implement month-end accounting procedures in collaboration with an external CPA.<br>• Use Smokeball software to manage case-related financial tasks within a legal framework.<br>• Provide general office management support to ensure smooth day-to-day operations.
<p>We are in search of a Full Charge Bookkeeper to join our team in Miami Gardens, Florida. This role will be focused on maintaining and processing all aspects of accounts payable and receivable, managing payroll, and ensuring the accuracy of financial records. Utilizing QuickBooks will be crucial in maintaining these records and executing transactions. Experience with QuickBooks Desktop is required. Client will be evaluating candidates QuickBooks skills as part of the interview process. Bilingual English and Spanish is also required. This role is onsite Mon-Fri. The salary for this role is $65k</p><p><br></p><p>Responsibilities:</p><p>Posting entries into QuickBooks.</p><p>Processing AP and AR into QuickBooks</p><p>Working with Controller with monthly reconciliations</p><p><br></p>
We are looking for a detail-oriented Accounting Assistant to join our team in Wellington, Florida. In this role, you will provide crucial support to our financial operations, ensuring accuracy in accounts payable and receivable, reconciliations, and financial reporting. The ideal candidate is highly organized, experienced in QuickBooks Online, and capable of managing multiple tasks with efficiency and precision.<br><br>Responsibilities:<br>• Process vendor invoices by reviewing, coding, and accurately entering them into QuickBooks Online, ensuring correct allocation to projects and departments.<br>• Reconcile vendor statements and promptly resolve any discrepancies to maintain accurate records.<br>• Coordinate weekly payment runs, including checks and online payments, while managing payment schedules effectively.<br>• Generate customer invoices, apply payments, and monitor outstanding balances to ensure timely collections.<br>• Maintain comprehensive accounts receivable aging reports and communicate with clients or tenants regarding overdue payments.<br>• Perform daily and weekly reconciliations of bank accounts and credit card transactions to ensure accurate financial data.<br>• Assist with month-end closing procedures and support general ledger maintenance.<br>• Prepare detailed financial reports, including cash flow summaries and expense tracking, to support decision-making processes.<br>• Collaborate on audit preparations and documentation to ensure compliance with internal controls and external requirements.
We are looking for a skilled and detail-oriented Full Charge Bookkeeper to manage financial operations with precision and efficiency. This role involves handling a wide range of bookkeeping tasks, including accounts payable, accounts receivable, and reconciliations, while ensuring compliance with relevant regulations. Located in Boynton Beach, Florida, this Contract to permanent position offers an excellent opportunity for a detail-oriented individual seeking long-term growth.<br><br>Responsibilities:<br>• Oversee and manage all aspects of accounts payable and accounts receivable processes.<br>• Perform accurate bank and credit card reconciliations to ensure financial records are up-to-date.<br>• Prepare and file sales tax reports in compliance with local and state regulations.<br>• Utilize QuickBooks to maintain and update financial data and generate reports as needed.<br>• Monitor and track financial transactions to ensure proper documentation and categorization.<br>• Resolve discrepancies in accounts by investigating and correcting errors promptly.<br>• Assist in preparing financial statements and reports for management review.<br>• Maintain organized and secure records of financial activities and transactions.<br>• Communicate with vendors and clients regarding payments and account inquiries.<br>• Support internal audits and ensure compliance with established financial procedures.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in West Palm Beach Florida. This role offers the opportunity to work Remotely, requiring meeting in-person once a week for a few hours. Open to either full time hours or starting part-time and later increasing to full time. Schedule M-F; standard business hours; some benefits included. Proficiency in Spanish is a plus but not required.</p><p><br></p><p><strong>Schedule: <em>Remote</em></strong><em> </em><strong><em>for LOCALS Only</em> (near West Palm Beach/Boca area) </strong> w flex to meet a few hours once a week w Owner) </p><p><strong>Hours:</strong> M-F; standard Business hours</p><p><strong>Salary</strong>: $25-$27 p/hr (with some stretch up to $30p/hr)</p><p><strong>Benefits: </strong>6 standard Holidays, 1 week paid Vacaction; open to stipend towards Medical benefits; flexible and Open to discussion! </p><p><br></p><p>Keys to this Role</p><ul><li>QuickBooks Required, Excel Required</li><li>Experience in AP & AR, reconciliation</li><li>Ability to manage multiple transactions across various entities</li><li>Bilingual in Spanish very helpful</li></ul><p>Responsibilities:</p><p>• Handle high-volume data entry for invoicing, billing, and payment collection across multiple entities.</p><p>• Reconcile transactions, including credit card activity, ensuring accuracy and compliance.</p><p>• Collaborate with the General Manager to process claims, create invoices, and manage equipment and parts orders.</p><p>• Handling of client service transactions, including shipping services, leases, and repairs.</p><p>• Communicate with vendors placing orders for equipment, inventory or returns.</p><p>• Prepare and report financial data to external accountants, ensuring timely and accurate submissions.</p><p>• Maintain organized records for accounts payable, accounts receivable, and other financial activities.</p><p>• Recommend improvements to enhance efficiency in accounting processes.</p><p>• Develop and implement new procedures for managing data in QuickBooks and Excel.</p><p>• Communicate effectively with Ownership in weekly meeting to discuss pending items or discrepancies.</p>
<p>We are looking for a dedicated Office Manager/Bookkeeper to join our client's team in Boynton Beach, Florida. This role is pivotal in ensuring the seamless operation of administrative functions while maintaining accurate financial records and supporting the Property Manager with daily activities. The ideal candidate will excel at managing office systems, supervising personnel, and enforcing governing documents in a detail-oriented and fair manner.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage daily administrative operations, collaborating with the Property Manager and Board of Directors to improve office systems and procedures.</p><p>• Direct and supervise office staff, including scheduling tasks and conducting performance evaluations.</p><p>• Maintain accurate financial records and coordinate with external accounting services to ensure compliance with financial regulations.</p><p>• Authorize purchase orders and invoices, reviewing non-standard expenses with the Board as needed.</p><p>• Manage fee assessments, collection procedures, and delinquency processes, including coordinating with attorneys on overdue accounts.</p><p>• Prepare payroll bi-weekly, ensuring timesheet accuracy, and maintain tax records for payroll withholding and unemployment compensation.</p><p>• Coordinate bookkeeping tasks including credit card coding, invoice payments, and monthly accruals.</p><p>• Address shareholder inquiries, handle complaints objectively, and communicate governing document requirements effectively.</p><p>• Facilitate communications with shareholders through email blasts, text messages, and internal notices.</p><p>• Assist with share transfers and proprietary lease documentation for sales activities, ensuring compliance with local regulations.</p>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Fort Lauderdale, FL. This role requires strong communication skills and the ability to professionally manage customer interactions to ensure timely invoice processing and payment collection. If you thrive in a fast-paced environment and excel at building positive client relationships, this position could be a great fit for you.<br><br>Responsibilities:<br>• Oversee daily accounts receivable tasks, including invoice preparation and collections.<br>• Follow up with customers to address outstanding balances and ensure timely payments.<br>• Process and accurately post customer payments within the accounting system.<br>• Maintain organized records of customer communications and collection activities.<br>• Deliver exceptional customer service by resolving payment issues efficiently.<br>• Utilize QuickBooks Enterprise to manage accounts receivable processes effectively.<br>• Build and maintain strong relationships with customers to foster trust and collaboration.<br>• Proactively identify and address discrepancies in accounts receivable.<br>• Collaborate with internal teams to ensure smooth billing and payment operations.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a contract basis in Boca Raton, Florida. In this role, you will be responsible for managing customer accounts, processing invoices, and ensuring accurate record-keeping. This position is ideal for someone who thrives in a structured environment and possesses strong organizational skills.<br><br>Responsibilities:<br>• Process and post invoices to the corresponding customer accounts with accuracy and attention to detail.<br>• Maintain detailed records of customer transactions and ensure proper documentation.<br>• Collaborate with internal teams to resolve discrepancies and ensure smooth account management.<br>• Apply payments and reconcile accounts to ensure balances are accurate.<br>• Manage billing functions and ensure timely invoicing.<br>• Handle cash applications and collections, including commercial collections.<br>• Use Microsoft Excel and Outlook to organize and track financial information.<br>• Follow established procedures to maintain consistency and efficiency.<br>• Communicate effectively with customers and internal teams to address account-related inquiries.<br>• Adhere to company standards and guidelines while managing accounts receivable tasks.
<p>We are looking for an Accounts Receivable Specialist to join our team in Fort Lauderdale, Florida. This Contract position requires a detail-oriented individual with expertise in billing, collections, and resolving account disputes. If you have experience in the hotel or hospitality industry and a strong background in AR processes, we encourage you to apply.</p><p><br></p><p>Hotel / Hospitality industry experience is Required</p><p>40 hours per week - 8 hour day </p><p>On site / In office</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring accuracy and timeliness.</p><p>• Handle billing operations, including preparing invoices and verifying payment details.</p><p>• Conduct collections activities to recover outstanding balances.</p><p>• Resolve disputes and discrepancies related to accounts receivable, maintaining positive client relationships.</p><p>• Utilize property management systems and industry-specific software to streamline AR workflows.</p><p>• Collaborate with internal teams to address payment issues and improve financial processes.</p><p>• Generate regular reports to track accounts receivable performance and provide insights.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Maintain organized financial records for audits and reporting purposes.</p><p>• Support the team with additional tasks as needed to optimize AR operations.</p>
<p>We are seeking a reliable <strong>General Office Associate</strong> to support daily office operations through data entry, order processing, billing support, light customer service, and reporting.</p><ul><li>Enter and maintain accurate data in internal systems</li><li>Process customer orders and billing transactions</li><li>Provide light customer service via phone and email</li><li>Prepare basic reports and assist with tracking information</li><li>Maintain organized electronic and paper files</li><li>Support administrative and office tasks as needed</li></ul><p><br></p>
<p><strong>Position Summary</strong></p><p> The Payroll Specialist / HR Administrator is responsible for end-to-end payroll processing and supporting core HR administrative functions. This role ensures accurate, compliant payroll across multiple states, manages payroll tax filings and garnishments, and provides day-to-day HR operational support for employees and leadership.</p><p><br></p><p>Key Responsibilities</p><p><strong>Payroll & Compliance</strong></p><ul><li>Process <strong>bi-weekly/weekly payroll</strong> accurately and timely for hourly and salaried employees</li><li>Administer <strong>multi-state payroll</strong>, including proper tax setup, withholding, and compliance</li><li>Manage <strong>state and local payroll tax filings</strong>, reconciliations, and coordination with third-party providers</li><li>Handle <strong>wage garnishments</strong>, levies, child support orders, and related reporting</li><li>Maintain payroll records, audits, and reconciliations; resolve discrepancies proactively</li><li>Ensure compliance with <strong>federal, state, and local wage and hour laws</strong></li></ul><p><strong>HR Administration</strong></p><ul><li>Support <strong>new hire onboarding</strong>, terminations, and employee data changes in HRIS/payroll systems</li><li>Maintain accurate <strong>employee records</strong>, personnel files, and documentation</li><li>Assist with <strong>benefits administration</strong> (enrollments, changes, deductions, reconciliations)</li><li>Respond to employee inquiries regarding payroll, taxes, benefits, and policies</li><li>Support HR reporting, audits, and compliance requirements</li><li>Assist with updating HR policies, procedures, and internal documentation</li></ul><p><strong>Cross-Functional Support</strong></p><ul><li>Partner with HR, Accounting, and Management to ensure accurate payroll and employee data</li><li>Support year-end activities including <strong>W-2 processing and reconciliations</strong></li><li>Assist with ad hoc HR and payroll projects as needed</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented Payroll Specialist to join our team in Boca Raton, Florida. This contract position offers an opportunity to manage payroll processes, address employee pay concerns, and ensure accurate labor information reporting. If you thrive in a fast-paced environment and have experience with multi-state payroll systems, this role may be a great fit for you.<br><br>Responsibilities:<br>• Process payroll accurately according to scheduled cycles, ensuring timely and precise payments.<br>• Address payroll-related inquiries and resolve discrepancies in a thorough and courteous manner.<br>• Collaborate with facility teams to clarify and resolve pay issues, deductions, and employee information updates.<br>• Assist with garnishment resolutions, tax levies, and child support notices in a prompt and efficient manner.<br>• Analyze, enter, and confirm pay adjustments while maintaining accuracy and compliance.<br>• Review and balance payroll data prior to final transmission to ensure consistency with company standards.<br>• Prepare and distribute paychecks or direct deposit advice in alignment with facility specifications.<br>• File payroll documentation appropriately, maintaining confidentiality and organization.<br>• Support various projects assigned by the Payroll Supervisor to enhance payroll operations.<br>• Utilize payroll systems and software to generate reports and analyze labor information effectively.
