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52 results for Admin Assistant in West Hollywood, CA

Bilingual Human Resources (HR) Assistant

Santa Monica, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for a bilingual Human Resources Assistant to provide day-to-day support for hotel HR operations in Santa Monica. This onsite role is a long-term contract position covering a maternity leave and will help keep employee records, communication, and administrative processes running smoothly for a large and diverse staff population. The ideal candidate brings strong organizational skills, professionalism, and the ability to communicate clearly in both Spanish and English while handling sensitive information with care. Responsibilities:• Serve as a bilingual point of contact for employees, delivering clear communication and support in both Spanish and English.• Assist with workers’ compensation processes by collecting required documentation, tracking follow-ups, and coordinating with employees and insurance representatives.• Prepare, organize, and maintain personnel records to ensure files are complete and aligned with company documentation standards.• Produce and distribute daily sign-in materials along with other HR-related forms and administrative documents.• Create, update, and monitor spreadsheets and reports to support HR tracking and reporting needs.• Help employees with basic account access and password-related issues and connect with IT when additional support is needed.• Answer incoming inquiries, relay messages, and communicate effectively with team members across departments.• Contribute to onboarding, employee relations support, candidate screening coordination, and other administrative projects as assigned by the HR team.
2026-05-28T00:00:00Z

Executive Assistant to the CEO

Beverly Hills, CA
onsite
Temporary to Hire
125000 - 150000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support for a global entertainment firm with offices in Beverly Hills. This opportunity is ideal for an experienced, detail-focused candidate who thrives in a fast-paced corporate entertainment environment and knows how to manage complex executive needs with discretion and precision. The role centers on executive administration, including calendar oversight, travel coordination, meeting preparation, and select personal support responsibilities. Qualified candidates must have entertainment experience and experience supporting C-level executives. Responsibilities:• Manage a demanding executive calendar by coordinating appointments, resolving scheduling conflicts, and ensuring day-to-day priorities are aligned.• Arrange complex domestic and international travel, including flights, ground transportation, car service, and private aviation logistics when needed.• Prepare executives for meetings by organizing materials, developing high-quality PowerPoint presentations, and supporting board-related documentation.• Serve as a point of contact for senior leaders, external partners, and high-profile talent while maintaining discretion and confidentiality.• Handle expense reporting and reimbursement processing accurately using designated corporate systems and established timelines.• Coordinate calls, virtual meetings, and in-person sessions through platforms such as Zoom and Slack, ensuring all logistics are in place.• Provide administrative support across routine executive functions, including correspondence management, meeting scheduling, and daily workflow organization.• Assist with occasional personal support tasks such as arranging personal travel and helping coordinate property-related needs as requested.
2026-05-18T00:00:00Z