<p><strong>Position Summary:</strong></p><p> We are seeking a reliable and detail-oriented Part-Time Accounting Clerk / Bookkeeper to support the CFO with day-to-day accounting tasks. This role requires strong hands-on experience with QuickBooks Desktop and the ability to work independently while maintaining accuracy and organization. The ideal candidate will be comfortable handling routine accounting functions and keeping financial records up to date.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and maintain financial data in QuickBooks Desktop</li><li>Process accounts payable and accounts receivable transactions</li><li>Perform bank and credit card reconciliations</li><li>Maintain organized accounting records and documentation</li><li>Assist with invoicing, payments, and basic reporting</li><li>Support the CFO with day-to-day accounting needs</li><li>Help ensure records are accurate and up to date</li><li>Assist with month-end tasks as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Henrietta, New York. In this role, you will play a key part in managing financial transactions and ensuring the accuracy of accounts payable processes across multiple locations. This position offers a dynamic work environment with opportunities to contribute to month-end close and reconciliation tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable invoices by entering them into the accounting system, matching purchase orders with receipts, and obtaining necessary approvals.</p><p>• Categorize expenses accurately and ensure proper coding for financial reporting.</p><p>• Perform monthly reconciliations of both the general ledger and vendor statements to maintain financial accuracy.</p><p>• Prepare weekly check runs, review them with the supervisor, and ensure timely processing of payments.</p><p>• Assist in the preparation of the trial balance and contribute to month-end closing activities.</p><p>• Support accounts payable functions across various locations, ensuring consistency and compliance.</p><p>• Collaborate with the controller to address discrepancies and maintain efficient workflows.</p><p>• Utilize QuickBooks and Excel to manage data and generate reports as needed.</p>
We are looking for a meticulous and reliable Accounts Payable Clerk to join our team in Rochester, New York. This long-term contract position offers the opportunity to contribute to efficient financial operations by ensuring timely and accurate processing of invoices and payments. The ideal candidate will thrive in a structured environment and demonstrate strong organizational and analytical skills.<br><br>Responsibilities:<br>• Process and verify invoices with accuracy, ensuring compliance with company policies.<br>• Assign proper coding to expenses based on general ledger accounts.<br>• Acquire necessary approvals for payments and maintain clear documentation.<br>• Reconcile vendor statements and resolve any discrepancies in a timely manner.<br>• Prepare and execute check runs to fulfill payment obligations.<br>• Collaborate with team members to support shared accounting projects and initiatives.<br>• Maintain organized accounts payable reports, spreadsheets, and filing systems.<br>• Ensure completed payments are correctly filed in designated vendor folders.<br>• Communicate effectively with vendors and internal departments to address queries and issues.
We are looking for a skilled Accounts Payable Clerk to join our team in Rochester, New York, on a contract basis. This position offers an exciting opportunity to contribute to financial operations at a university setting while leveraging your expertise in invoice processing and accounts payable systems. If you have a keen eye for detail and enjoy working in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Accurately process invoices, ensuring proper coding and timely entry into the accounts payable system.<br>• Manage check runs and verify payment accuracy to vendors and suppliers.<br>• Perform thorough reviews of financial documents to ensure compliance with organizational policies.<br>• Identify and resolve discrepancies in invoices and payments promptly.<br>• Maintain detailed and organized records of all accounts payable transactions.<br>• Collaborate with internal departments to address invoicing and payment inquiries.<br>• Utilize Workday or similar systems to streamline accounts payable processes.<br>• Ensure adherence to deadlines for invoice processing and payment schedules.<br>• Generate reports related to accounts payable activities for management review.
We are looking for an experienced Accounts Payable Clerk to join our team on a long-term contract basis in Rochester, New York. This role plays a vital part in ensuring accurate and efficient processing of financial transactions while maintaining compliance with company policies. If you excel in detail-oriented tasks and enjoy working in a fast-paced environment, this position is perfect for you.<br><br>Responsibilities:<br>• Process invoices by matching, batching, coding, and entering them into the system.<br>• Address inquiries and resolve issues related to accounts payable in a timely manner.<br>• Maintain the accuracy of entries within the general ledger.<br>• Collaborate with internal teams to ensure proper documentation and compliance.<br>• Reconcile accounts payable transactions to ensure accuracy and completeness.<br>• Monitor and report discrepancies, following up as necessary to resolve them.<br>• Assist in preparing financial reports related to accounts payable.<br>• Support month-end and year-end closing processes.<br>• Ensure adherence to company policies and procedures in all financial activities.<br>• Perform other duties as assigned to support the finance department.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Victor, New York. In this long-term contract position, you will play a crucial role in managing invoice processing, coding, and payment operations to ensure accuracy and efficiency within the accounts payable department. This opportunity is ideal for someone with strong organizational skills and a commitment to maintaining financial precision.<br><br>Responsibilities:<br>• Process invoices accurately, ensuring proper coding and compliance with company policies.<br>• Perform regular check runs to facilitate timely payments to vendors and suppliers.<br>• Review and verify invoice details to ensure consistency and resolve any discrepancies.<br>• Maintain organized records of all accounts payable transactions for audit and reporting purposes.<br>• Collaborate with internal teams to address inquiries related to payments and invoices.<br>• Assist in reconciling accounts payable records with general ledger accounts.<br>• Ensure compliance with financial regulations and company standards in all accounts payable activities.<br>• Provide support for month-end closing tasks related to accounts payable.<br>• Monitor aging reports and prioritize payments based on due dates to avoid late fees.<br>• Communicate effectively with vendors to address payment issues and maintain positive relationships.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a long-term contract basis in Rochester, New York. In this role, you will play a key part in ensuring accurate and efficient processing of financial transactions. This position is ideal for someone with a strong background in accounts payable and a commitment to maintaining organizational standards.<br><br>Responsibilities:<br>• Process invoices promptly and accurately to ensure timely payments.<br>• Verify and code invoices according to company procedures.<br>• Conduct regular check runs to maintain payment schedules.<br>• Collaborate with vendors and internal teams to resolve discrepancies.<br>• Maintain organized records of all accounts payable transactions.<br>• Assist in reconciling accounts and preparing financial reports.<br>• Ensure compliance with company policies and accounting standards.<br>• Support the team with additional tasks related to invoice processing as needed.
<p>We are looking for an experienced and detail-oriented Part-time Bookkeeper to join our team in Rochester, New York. In this role, you will play a key part in managing financial operations and ensuring the accuracy of accounting records. This position is roughly 20 hours a week with flexibility and a mostly on-site schedule, making it ideal for someone who thrives in an independent and adaptable work environment.</p><p><br></p><p>Responsibilities:</p><p>• Review and approve checks, ensuring proper documentation and accuracy.</p><p>• Handle all accounting tasks, including accounts payable and receivable.</p><p>• Generate monthly financial reports to provide insights into the organization's financial health.</p><p>• Process invoices and ensure timely payments to vendors.</p><p>• Collaborate with the payroll company to ensure payroll is processed accurately and on time.</p><p>• Oversee rent collection and maintain accurate records of payments.</p><p>• Prepare and present financial updates to relevant committees and stakeholders.</p><p>• Utilize church management software to maintain organized financial data.</p><p>• Assist with bank reconciliations to verify account balances and transactions.</p>
<p>We are looking for a detail-oriented Part-Time Bookkeeper to join our team on a contract basis in East Bloomfield, New York. This position requires excellent organizational skills and a strong ability to manage financial records with accuracy. The ideal candidate will be proficient in QuickBooks and possess a solid understanding of accounts payable, accounts receivable, and bank reconciliations.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records and ensure proper organization of bookkeeping files.</p><p>• Process accounts payable and accounts receivable transactions in a timely manner.</p><p>• Perform regular bank reconciliations to ensure financial accuracy.</p><p>• Utilize QuickBooks software to manage and record financial data effectively.</p><p>• Prepare financial reports and summaries as required.</p><p>• Monitor and track expenses to ensure adherence to budgets.</p><p>• Collaborate with team members to resolve discrepancies and streamline processes.</p><p>• Ensure compliance with financial regulations and company policies.</p><p>• Assist with audits and provide necessary documentation when needed.</p><p>• Identify opportunities to improve financial workflows and implement solutions.</p>
<p>Position Overview</p><p>We are seeking a detail-oriented and dependable <strong>Bookkeeper</strong> to support day-to-day financial operations. This role is ideal for someone who enjoys organization, accuracy, and working behind the scenes to keep a business running smoothly. The Bookkeeper will manage financial records, process transactions, and ensure accurate reporting.</p><p>If you thrive in a structured environment and take pride in keeping numbers aligned, we’d love to meet you.</p><p><br></p><p>Job Description</p><ul><li>Record daily financial transactions</li><li>Manage accounts payable and accounts receivable</li><li>Reconcile bank and credit card statements</li><li>Process invoices and payments</li><li>Assist with payroll processing</li><li>Maintain accurate general ledger entries</li><li>Prepare basic financial reports (monthly, quarterly)</li><li>Organize and maintain financial records</li><li>Support accountants during audits or tax preparation</li><li>Ensure compliance with company policies and accounting standards</li></ul>
<p>Tess Gilmore is looking for an Accounts Payable and Receivable Specialist to join her clients ever growing team here in Rochester, NY. The Accounts Payable & Receivable Specialist plays a key role in ensuring accurate, timely, and efficient financial transactions across the organization. This position is responsible for managing the full-cycle AP and AR processes—including invoice processing, vendor management, payment runs, cash application, collections follow-up, and account reconciliation. The ideal candidate is detail-oriented, deadline-driven, and comfortable working in a fast-paced environment with a high degree of accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Payable</strong></p><ul><li>Process high-volume invoices, ensuring accuracy, proper coding, and adherence to company policies.</li><li>Match purchase orders, packing slips, and invoices (2-way or 3-way match).</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Prepare weekly payment runs (checks, ACH, wire transfers).</li><li>Maintain vendor records, including W‑9s and banking details.</li><li>Assist with month-end closing tasks, including AP accruals.</li><li>Communicate with internal departments to clarify approvals, coding, and missing documentation.</li></ul><p><strong>Accounts Receivable</strong></p><ul><li>Generate customer invoices and credit memos in accordance with contract terms or project milestones.</li><li>Apply cash receipts accurately and promptly to customer accounts.</li><li>Monitor outstanding receivables and follow up on past-due accounts.</li><li>Investigate and resolve customer billing issues or discrepancies.</li><li>Prepare aging reports and provide status updates to management.</li><li>Assist with AR-related month-end activities, including reconciliations and reporting.</li></ul><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Rochester, New York. This is a long-term contract position, ideal for individuals who excel in accuracy and efficiency while managing large volumes of data. The role requires strong organizational skills and the ability to meet deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Accurately input, update, and maintain data records in the system.<br>• Verify the accuracy of information and resolve any discrepancies.<br>• Handle numeric and textual data entry tasks with precision.<br>• Perform routine audits to ensure data integrity.<br>• Manage and organize electronic files for easy retrieval.<br>• Collaborate with team members to streamline data entry processes.<br>• Adhere to established data management protocols and guidelines.<br>• Generate regular reports based on data entries and system updates.<br>• Maintain confidentiality of sensitive information.<br>• Troubleshoot minor system issues related to data entry tasks.
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies.<br><br>Responsibilities:<br>• Process and record transactions for accounts payable and accounts receivable with accuracy.<br>• Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency.<br>• Assist with closing procedures for both month-end and year-end activities.<br>• Prepare financial reports and maintain spreadsheets to support organizational needs.<br>• Investigate and resolve discrepancies in invoices, payments, and account balances.<br>• Provide documentation and support during internal and external audits.<br>• Collaborate with various departments to guarantee the accuracy of financial data.<br>• Ensure compliance with company policies and applicable accounting standards.
<p>Tess Gilmore with Robert Half is looking on behalf of a client here in Rochester, NY for an <strong>Accounts Receivable Specialist </strong>to join a fast-paced and dynamic team! This role is responsible for managing the full accounts receivable cycle, ensuring timely and accurate billing, posting payments, resolving discrepancies, and supporting overall cash flow operations. The ideal candidate is organized, analytical, and able to communicate effectively with both internal teams and external customers.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and issue customer invoices accurately and on schedule.</li><li>Apply and post customer payments (checks, ACH, wire, credit card) to the appropriate accounts.</li><li>Monitor aging reports, identify overdue accounts, and conduct timely collection follow-up.</li><li>Research and resolve billing discrepancies, short payments, and customer account questions.</li><li>Maintain detailed and accurate customer account records and documentation.</li><li>Prepare AR reports for management, including aging analysis and cash receipts summaries.</li><li>Collaborate with Sales, Customer Service, and Finance teams to address customer billing issues.</li><li>Process credit memos, adjustments, and account reconciliations as needed.</li><li>Assist with month-end close activities, including AR reconciliations and reporting.</li><li>Support continuous process improvements to enhance accuracy and efficiency.</li></ul><p><br></p><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p>
<p>Hannah Savage with Robert Half is seeking an Accounts Receivable Specialist to join her client's team in Victor, New York. In this role, you will play a key part in managing invoicing, credit applications, and customer interactions to ensure smooth financial operations. The ideal candidate will possess strong organizational skills and a detail-oriented approach to maintain efficiency in accounts receivable processes.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue invoices and credit memos with accuracy and in a timely manner.</p><p>• Evaluate and process credit applications, addressing any issues or concerns promptly.</p><p>• Handle customer inquiries professionally, fostering positive relationships and ensuring satisfaction.</p><p>• Identify and implement improvements to accounts receivable workflows, focusing on efficiency and automation.</p><p>• Collaborate with the Collections Supervisor to complete additional tasks and responsibilities as needed.</p><p><br></p><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today! </p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Victor, New York. In this Contract to permanent position, you will be responsible for managing and optimizing accounts receivable processes to ensure timely and accurate financial operations. This role is ideal for individuals with strong analytical skills and a commitment to maintaining high levels of accuracy in financial transactions.<br><br>Responsibilities:<br>• Process and reconcile accounts receivable transactions, ensuring timely and accurate posting.<br>• Oversee cash application processes to allocate payments correctly and efficiently.<br>• Conduct commercial collections activities to follow up on outstanding invoices and resolve payment discrepancies.<br>• Generate and review billing statements, ensuring accuracy and compliance with company policies.<br>• Monitor and analyze cash activity to identify trends and support financial decision-making.<br>• Collaborate with internal teams to address customer inquiries related to accounts receivable.<br>• Maintain detailed records of all accounts receivable activities for audit and reporting purposes.<br>• Assist in improving accounts receivable workflows to enhance operational efficiency.<br>• Support month-end closing processes by providing necessary documentation and reports.<br>• Ensure compliance with financial regulations and company policies throughout all accounts receivable operations.
<p>We are seeking a detail-oriented and results-driven Collections & Accounts Receivable Specialist to join our team. This individual will be responsible for managing outstanding accounts, ensuring timely payments, and maintaining accurate financial records. The ideal candidate has strong communication skills, prior collections experience, and the ability to work independently in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage and monitor accounts receivable aging reports</li><li>Conduct outbound collection calls and follow up on past-due accounts</li><li>Resolve billing discrepancies and customer payment issues</li><li>Post payments and perform cash applications accurately</li><li>Maintain accurate documentation of customer interactions</li><li>Collaborate with internal departments to resolve account concerns</li><li>Prepare AR reports and provide updates to management as needed</li></ul><p><br></p>
<p>We are seeking a detail-oriented and organized <strong>Accounts Payable/Accounts Receivable (AP/AR) Clerk</strong> to join our team. This position is responsible for managing daily financial transactions, including processing invoices, payments, and incoming receipts. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of basic accounting principles.</p><p> </p>
<p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented and organized <strong>Accounts Payable/Accounts Receivable (AP/AR) Clerk</strong> to join our team. This position is responsible for managing daily financial transactions, including processing invoices, payments, and incoming receipts. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of basic accounting principles.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and record accounts payable invoices and payments</li><li>Prepare and send customer invoices</li><li>Record and apply incoming payments and deposits</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Assist with month-end closing procedures</li><li>Maintain accurate financial records and filing systems</li><li>Communicate with vendors and customers regarding billing and payment inquiries</li><li>Support other accounting tasks as needed</li></ul><p><br></p>
<p>Jenny Bour with Robert Half is looking for a detail-oriented <strong>AP/AR Clerk</strong> to join a growing team in Batavia, New York. In this AP/AR Clerk role, you will play a vital part in managing financial transactions, ensuring accurate record-keeping, and maintaining efficient accounting processes. The ideal AP/AR Clerk candidate will possess strong organizational skills and a thorough understanding of accounts payable and receivable operations.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage all accounting functions related to accounts payable, accounts receivable, warranty receivable, and truck department transactions.</li><li>Reconcile cash balances, post incoming wire transfers, and process customer payments, including truck-related transactions.</li><li>Handle vendor charge account applications, credit override requests, and sales tax credits, ensuring proper documentation is provided.</li><li>Process invoices for parts and prepare bank deposits as needed.</li><li>Perform month-end closing activities for accounts receivable and accounts payable, including updating spreadsheets and verifying records.</li><li>Code invoices for accounts payable, prepare them for approval, and execute wire transfers and check runs.</li><li>Monitor daily banking transactions and ensure timely approval of expense reports and training costs.</li><li>Audit and maintain accounting documents, such as blank checks and supply orders, and oversee inventory adjustments and monthly credit card statement processing.</li><li>Process warranty credit memos and maintain accurate records of building maintenance and asset binders.</li><li>Collaborate with service, parts, and sales teams to support their accounting needs, such as quotes, invoices, and indirect time tracking.</li></ul>
<p>Hannah Savage with Robert Half is seeking a detail-oriented and proactive <strong>AP / Accounting Specialist</strong> to support her client's accounting operations with a strong focus on accounts payable. This role works closely with Project Managers and internal teams to ensure accurate invoice processing, timely payments, and continuous improvement of AP processes. The ideal candidate is organized, dependable, and comfortable managing multiple priorities in a fast-paced environment. This role is based out of Gorham, NY and is fully onsite.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Verify, audit, and process vendor and subcontractor invoices in accordance with company policies</li><li>Collaborate with <strong>Project Managers</strong> to ensure correct <strong>job coding</strong> of invoices</li><li>Enter invoices into the accounting system accurately and in a timely manner</li><li>Resolve invoice discrepancies by working with vendors and internal departments</li><li>Identify recurring issues and escalate to management as appropriate</li><li>Respond promptly and professionally to <strong>vendor inquiries</strong></li><li>Process <strong>weekly check runs</strong></li><li>Assist with <strong>annual 1099 preparation and processing</strong></li><li>Maintain AP documentation, filing systems, and process records</li><li>Manage and track <strong>office supply inventory</strong></li><li>Provide backup support for other administrative and accounting functions as needed</li><li>Participate in <strong>special projects</strong> and ad hoc assignments</li><li>Independently or collaboratively identify and implement <strong>business process improvements</strong></li></ul><p><br></p><p><strong>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!</strong></p>
We are looking for a detail-oriented Staff Accountant to join our team in Rochester, New York. This long-term contract position offers an excellent opportunity to contribute to key financial processes while ensuring compliance with corporate tax regulations. The ideal candidate will bring expertise in accounting practices and a proactive approach to managing financial records.<br><br>Responsibilities:<br>• Prepare and review corporate tax returns to ensure accuracy and compliance with applicable regulations.<br>• Manage sales tax reporting and filing processes in alignment with state and local requirements.<br>• Record journal entries and maintain the general ledger to support accurate financial tracking.<br>• Conduct regular reconciliations of accounts to verify and resolve discrepancies.<br>• Assist in the preparation of financial statements and reports for internal and external stakeholders.<br>• Collaborate with other departments to gather necessary data for accounting purposes.<br>• Monitor and update tax-related documentation to reflect changes in regulations.<br>• Support audits by providing relevant financial information and documentation.<br>• Analyze financial data to identify trends and opportunities for optimization.<br>• Ensure adherence to company policies and guidelines in all accounting functions.
<p>We are seeking a motivated and detail-oriented <strong>Staff Accountant</strong> to join our accounting team. This position is responsible for assisting with daily accounting operations, maintaining financial records, preparing reports, and supporting month-end and year-end closing processes. The ideal candidate will have strong analytical skills, excellent attention to detail, and a solid understanding of accounting principles.</p>
<p>Nick Pignato is looking for an experienced Bookkeeper to join our team in Henrietta, New York. This position will play a key role in managing accounting functions for multiple construction entities, with a primary focus on accounts payable and contract billing. The ideal candidate will thrive in a fast-paced environment and bring expertise in construction-related accounting processes.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable, ensuring timely and accurate payments to vendors and subcontractors.</p><p>• Oversee contract billing, including small time and material billings, while maintaining accurate records.</p><p>• Perform job costing and coding for construction projects to ensure proper financial tracking.</p><p>• Handle a high volume of invoices, processing between 600-700 per month efficiently.</p><p>• Issue purchase orders for subcontractors and ensure compliance with insurance certifications.</p><p>• Conduct time and material billing for various projects and maintain vendor compliance.</p><p>• Utilize Sage 300 (formerly Timberline) for all accounting functions and reporting.</p><p>• Collaborate with team members to maintain organized and up-to-date financial documentation.</p><p>• Ensure monthly accounts payable processes are completed within the designated timeline.</p>
<p>We are looking for a dependable and detail-oriented <strong>Bookkeeper</strong> to join our team. This role is responsible for maintaining accurate financial records, managing daily transactions, and supporting accounting functions such as accounts payable, accounts receivable, bank reconciliations, and basic reporting. The ideal candidate will have solid organizational skills, attention to detail, and a good understanding of bookkeeping practices.</p>