14 results for Front Desk Administrator in Wayzata, MN

Front Desk Coordinator

Minneapolis, MN
onsite
Temporary
18 - 21 USD / Hourly
We are looking for a personable and organized Front Desk Coordinator to join a team in St. Louis Park. This is a long-term contract position with the potential to transition into a permanent role for the right candidate. Responsibilities:• Greet staff, and visitors warmly while managing a welcoming and detail-oriented front desk environment.• Handle incoming calls efficiently using a multi-line phone system, directing inquiries and providing accurate information.• Assist with scheduling appointments and managing calendars to ensure timely coordination.• Perform administrative tasks, including data entry, filing, and maintaining records.• Support students during stressful situations by offering guidance and maintaining a calm demeanor.• Collaborate with team members to ensure seamless communication and operational flow.• Provide concierge-style services to meet the needs of the campus community.• Address and resolve concerns or questions from students and staff promptly.• Uphold the university's standards of customer service and satisfaction.• Train and support new team members as needed to enhance overall departmental performance.
2026-03-25T00:00:00Z

Front Desk Coordinator

Shakopee, MN
onsite
Temporary
24 - 30 USD / Hourly
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in the south metro, Minnesota area. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and enjoys delivering exceptional customer service. Responsibilities:<ul><li>Greet visitors and clients warmly, ensuring a welcoming and attentive atmosphere.</li><li>Answer and manage multi-line phone systems, directing calls to the appropriate departments efficiently.</li><li>Provide concierge services by assisting guests with inquiries and directing them to relevant resources.</li><li>Maintain accurate records through data entry and file organization.</li><li>Coordinate daily administrative activities, including scheduling and correspondence.</li><li>Ensure the reception area is clean, organized, and stocked with necessary materials.</li><li>Utilize Microsoft Office tools such as Excel, Word, and Outlook for various administrative tasks.</li><li>Communicate effectively with staff and clients to facilitate smooth operations.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Support other departments with clerical tasks as needed.</li></ul>
2026-03-25T00:00:00Z

Front Desk Coordinator

Minneapolis, MN
onsite
Temporary
20 - 23 USD / Hourly
Are you a proactive leader with strong organizational and customer service skills? We are seeking an experienced Front Desk Coordinator to oversee daily operations and deliver an exceptional guest experience at our Minneapolis location! Key Responsibilities:<ul><li>Supervise front desk staff and ensure smooth day-to-day office operations</li><li>Greet and assist visitors, clients, and employees in a professional manner</li><li>Manage scheduling, correspondence, and phone inquiries</li><li>Coordinate meeting logistics, office events, and vendor services</li><li>Oversee office supply inventory and budgeting</li><li>Maintain accurate records and support administrative projects as needed</li><li>Foster a welcoming and productive office environment</li></ul>
2026-03-20T00:00:00Z

Medical Front Desk Specialist

Minneapolis, MN
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a dedicated Medical Front Desk Specialist to join our team in Golden Valley, Minnesota. In this role, you will serve as the first point of contact for patients, ensuring a welcoming and efficient experience. This long-term contract position is an excellent opportunity to apply your administrative and customer service expertise in a healthcare environment. Responsibilities: • Welcome patients and visitors warmly while maintaining an attentive and inviting atmosphere. • Execute patient check-in and check-out procedures, ensuring accuracy in documentation. • Verify insurance details, demographic information, and collect required forms and payments. • Coordinate appointment scheduling, rescheduling, and confirmations to optimize clinic operations. • Respond promptly to patient portal inquiries, addressing concerns and providing necessary information. • Manage and update patient records in the electronic medical records system with precision. • Prepare and oversee daily schedules and calendars for healthcare providers. • Process incoming mail, faxes, referrals, and medical record requests efficiently. • Work collaboratively with clinical staff to streamline workflow and minimize patient wait times. • Address patient inquiries regarding billing, appointments, or paperwork, resolving issues efficiently.
2026-03-16T00:00:00Z

Office Manager/Firm Administrator

Minneapolis, MN
onsite
Permanent
70000 - 95000 USD / Yearly
Small but growing Minneapolis law practice is seeking an Office Manager/Firm Administrator to join their firm for a full-time position. This role will be responsible for daily business operations around office administration, accounting/finance, human resources and overall office support. An ideal candidate will have 2+ years of prior legal office management experience and an interest in working in legal services. This role will offer the ability to work hybrid up to 3 days per week but will require onsite work for various work responsibilities. Compensation for this role will range from $70-95k depending on candidate qualifications and experience. For prompt consideration, please apply with your most current resume.
2026-02-27T00:00:00Z

Receptionist

Minneapolis, MN
onsite
Temporary
19 - 23 USD / Hourly
Our team is seeking an experienced and professional Receptionist for a long-term contract in Minneapolis, MN. This is a fully onsite position offering the opportunity to be the first point of contact for visitors, clients, and internal staff. You’ll play a critical role in supporting a collaborative office environment and ensuring smooth daily operations. Key Responsibilities: Greet visitors and clients, providing a welcoming and professional first impression Answer and direct incoming phone calls in a courteous and timely manner Coordinate meeting room schedules and assist with office event logistics Manage incoming and outgoing mail, deliveries, and shipments Maintain the front desk area and ensure it is organized and presentable Support administrative tasks including data entry, filing, and document handling Assist other staff with special projects or office needs as assigned
2026-03-20T00:00:00Z

Receptionist

Maplewood, MN
onsite
Permanent
45000 - 50000 USD / Yearly
We are looking for a dedicated Receptionist to join our team in St. Paul, Minnesota. In this role, you will serve as the first point of contact for visitors and clients, while also providing essential administrative support. Your organizational skills and attention to detail will contribute to the smooth operation of daily tasks. Responsibilities:• Greet visitors and clients warmly, ensuring a positive first impression.• Answer and direct incoming phone calls to appropriate departments or individuals.• Perform accurate data entry tasks to maintain records and databases.• Manage appointment scheduling and coordinate meeting arrangements.• Handle incoming and outgoing mail, including sorting and distribution.• Maintain a clean and organized reception area.• Assist with general administrative tasks as needed to support the team.• Provide information and assistance to clients and visitors with a focus on accuracy and thoroughness.• Monitor office supplies and coordinate replenishments when necessary.
2026-03-16T00:00:00Z

Receptionist

Saint Paul, MN
onsite
Temporary
17 - 25 USD / Hourly
The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression. Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul>
2026-03-10T00:00:00Z

Receptionist

Rosemount, MN
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a receptionist to be responsible for greeting clients and visitors to our client's office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful. Receptionist Responsibilities:<ul><li>Greet clients and visitors with a positive, helpful attitude.</li><li>Assisting clients in finding their way around the office.</li><li>Announcing clients as necessary.</li><li>Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.</li><li>Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.</li><li>Preparing meeting and training rooms.</li><li>Answering phones in a professional manner, and routing calls as necessary.</li><li>Assisting colleagues with administrative tasks.</li><li>Performing ad-hoc administrative duties.</li><li>Answering, forwarding, and screening phone calls.</li><li>Sorting and distributing mail.</li><li>Hiring, managing, and developing the junior administrative team.</li><li>Provide excellent customer service.</li><li>Scheduling appointments.</li></ul>
2026-03-18T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Saint Paul, Minnesota. This long-term contract position offers an excellent opportunity for someone with strong organizational and administrative skills to contribute to a dynamic work environment. The role requires a proactive individual who excels at managing tasks, maintaining records, and ensuring operational efficiency. Responsibilities:• Organize and file production tickets while retaining essential content for auditing purposes.• Prepare retention samples and ensure proper filing and documentation.• Assist with answering inbound calls and delivering attentive customer service.• Perform accurate data entry tasks to maintain records and databases.• Support receptionist duties, including greeting visitors and managing front-office activities.• Review and address audit findings to ensure compliance with internal policies.• Utilize Microsoft Excel for data organization and reporting.• Collaborate with team members to ensure smooth administrative operations.• This role could potentially go to a customer service role
2026-03-19T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary
25.65 - 29.7 USD / Hourly
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in St. Louis Park, Minnesota. This is a long-term contract position that offers the opportunity to support daily operations and contribute to the overall efficiency of the office environment. If you excel at multitasking, communication, and organization, this role is perfect for you. Responsibilities: • Manage incoming calls and provide thorough responses to inquiries. • Perform accurate data entry tasks to maintain records and databases. • Coordinate and oversee office supplies, including inventory management and ordering as needed. • Assist with receptionist duties, such as greeting visitors and directing them to the appropriate personnel. • Support the preparation of business proposals and other administrative documents. • Organize and maintain office files, ensuring easy access and confidentiality. • Provide administrative support to team members and leadership as required. • Schedule and coordinate meetings, appointments, and travel arrangements. • Ensure the office environment is well-maintained and functional. • Handle additional administrative tasks to facilitate smooth office operations.
2026-03-11T00:00:00Z

Administrative Assistant

Edina, MN
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Edina, Minnesota. This long-term contract role is ideal for someone who thrives in a dynamic office environment and excels in providing organizational and clerical support. The position involves a variety of tasks to ensure seamless day-to-day operations. Responsibilities: • Manage and respond to inbound calls professionally, ensuring inquiries are addressed promptly and accurately. • Perform data entry tasks with precision to maintain up-to-date records and databases. • Oversee receptionist duties, including welcoming visitors and maintaining a positive first impression. • Coordinate administrative tasks to support office operations and team members effectively. • Organize and maintain filing systems, both physical and digital, for easy access and retrieval. • Schedule appointments, meetings, and other events while managing calendars efficiently. • Prepare correspondence, reports, and presentations as needed. • Maintain office supplies inventory and place orders to ensure resources are available. • Collaborate with colleagues to support special projects or events. • Uphold confidentiality and professionalism while handling sensitive information.
2026-03-25T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary
18 - 20 USD / Hourly
Join a mission-driven nonprofit organization dedicated to making a positive impact in our community. We are seeking an enthusiastic and detail-oriented Administrative Assistant to support our operations team and help further our cause in Richfield, MN.As a contract Administrative Assistant with our organization, you will have the opportunity to make a meaningful impact by supporting our mission and directly contributing to the well-being of our community. You’ll be part of a collaborative and supportive team environment where your skills and contributions are valued. Additionally, this contract position offers exposure to a variety of nonprofit operations and provides opportunities for professional development and personal growth while making a difference.Key Responsibilities:<ul><li>Manage the organization’s general inbox, ensuring timely and professional responses and prioritization of emails.</li><li>Draft, format, and send out internal and external communications, including newsletters, donor updates, and event reminders.</li><li>Support scheduling for meetings, workshops, and events; coordinate room bookings and virtual meeting links.</li><li>Maintain and update digital and paper filing systems to ensure records are current and accessible.</li><li>Prepare regular reports and tracking documents in Excel, leveraging functions and templates for data analysis and presentations.</li><li>Enter and update information in databases, such as donor management and volunteer scheduling systems.</li><li>Greet guests, answer incoming phone calls, and provide information or connect callers with appropriate staff members.</li><li>Order office supplies and manage inventory to ensure smooth day-to-day operations.</li><li>Support other project-based and administrative duties as assigned.</li></ul>
2026-03-09T00:00:00Z

Receptionist and Marketing Support

Shoreview, MN
onsite
Permanent
45000 - 52000 USD / Yearly
We are looking for a dedicated Receptionist and Marketing Support specialist to join our team in St. Paul, Minnesota. This multifaceted role combines administrative duties with marketing responsibilities to ensure smooth office operations and enhance client engagement. The ideal candidate will thrive in a dynamic environment, handling both organizational tasks and creative marketing initiatives. Responsibilities: • Welcome clients and visitors, ensuring a friendly and attentive atmosphere in the office. • Provide administrative support, including scheduling meetings, appointments, and travel arrangements. • Assist with the planning and execution of marketing events, both onsite and offsite. • Manage email marketing campaigns and coordinate direct marketing activities. • Support social media efforts by creating and scheduling posts to promote company initiatives. • Maintain and update the CRM system to ensure accurate client and campaign information. • Act as a backup for greeting and seating clients during peak times or when needed. • Develop and maintain schedules for marketing activities and ensure deadlines are met. • Collaborate with other team members to support overall marketing strategies. • Monitor and track the success of marketing campaigns, providing detailed reports.
2026-03-17T00:00:00Z