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4 results for Office Specialist in Waukesha, WI

Administrative Assistant

Brookfield, WI
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations for a growing organization in the Brookfield, Wisconsin area. This role is ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to leadership while helping ensure the office runs efficiently. The Administrative Assistant will play a key role in scheduling, coordination, calendar management, expense reporting, and assisting with clerical human resources tasks. Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential. Responsibilities<ul><li>Provide administrative support to leadership, including preparing documents, handling correspondence, and managing day-to-day office needs.</li><li>Coordinate meetings, appointments, and events, including scheduling, logistics, and follow-up communication. </li><li>Manage executive and team calendars, ensuring accuracy and timely updates. </li><li>Prepare and submit expense reports, track receipts, and maintain related records. </li><li>Assist with HR-related clerical tasks such as maintaining employee files, coordinating onboarding paperwork, and supporting internal communications. </li><li>Support cross-functional coordination among departments to help maintain smooth business operations. </li><li>Answer phones, greet visitors, and provide general front-office support as needed. </li><li>Maintain organized electronic and physical filing systems. </li></ul>
2026-08-04T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-08-04T00:00:00Z

Executive Assistant

Milwaukee, WI
onsite
Temporary to Hire
23 - 27 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior leadership in Wisconsin. This contract-to-permanent opportunity is ideal for an individual who can manage complex schedules, coordinate high-level meetings, and provide dependable administrative and human resources support in a fast-paced academic environment. The role requires strong communication skills, careful attention to detail, and the ability to handle sensitive information with sound judgment and discretion. Responsibilities: • Provide executive-level administrative support to finance and human resources leadership, ensuring daily operations run smoothly and priorities are managed effectively. • Oversee calendars, appointments, and meeting schedules while anticipating conflicts and helping leaders stay organized and prepared. • Draft and assemble agendas, presentations, reports, meeting packets, and other business materials for executive and committee use. • Coordinate logistics for leadership meetings and committee sessions, including scheduling, document preparation, note-taking, and follow-up on action items. • Maintain organized records for committee activities, compliance materials, and institutional documentation to support accurate reporting and retrieval. • Assist with accreditation-related documentation by gathering, organizing, and maintaining supporting evidence in collaboration with internal stakeholders. • Support talent acquisition activities by arranging interviews, communicating with candidates, and assisting with recruitment-related administration. • Help facilitate onboarding, orientation, benefits communication, and employee record maintenance in alignment with established HR practices. • Manage confidential financial, personnel, and institutional information with professionalism, discretion, and sound decision-making. • Arrange travel and related itineraries for executive meetings and business needs as required.
2026-08-14T00:00:00Z

Executive Assistant

Waukesha, WI
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
We are looking for an Executive Assistant to support daily administrative operations for an organization in Waukesha, Wisconsin. This role is ideal for someone who excels at managing priorities, coordinating executive schedules, and keeping critical business activities organized. The position also requires strong attention to detail, sound judgment, and the ability to handle confidential information effectively. Responsibilities:• Manage complex calendars, coordinate meetings, and adjust schedules to support shifting business priorities.• Arrange domestic and international travel, including itineraries, lodging, transportation, and related logistics.• Prepare and reconcile expense reports accurately and in a timely manner.• Review documents, presentations, and correspondence for accuracy, completeness, and high quality.• Support projects by tracking deadlines, organizing materials, and following up on action items.• Develop effective PowerPoint presentations and other executive-level materials for meetings and reporting.• Facilitate communication across teams by coordinating appointments, meeting details, and required documentation.• Maintain organized records and provide dependable administrative support to ensure smooth day-to-day operations.
2026-07-20T00:00:00Z