We are looking for a skilled Front Desk Coordinator to join our team in New Haven, Connecticut. In this contract role, you will play a key part in managing front desk operations and ensuring smooth communication within the organization. Your attention to detail and excellent organizational skills will contribute to the efficient handling of administrative tasks and client interactions.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail, including using an on-site postage machine to prepare items for delivery.<br>• Manage mail pickups and ensure timely distribution within the office.<br>• Operate and manage a multi-line phone system, directing calls appropriately and addressing inquiries.<br>• Greet visitors and clients professionally, ensuring a welcoming and organized front desk environment.<br>• Maintain accurate records of daily mail activities and phone interactions.<br>• Provide administrative support to the team, including scheduling and coordination tasks.<br>• Monitor office supplies and coordinate with vendors for replenishment.<br>• Assist in maintaining a clean and organized reception area.<br>• Respond to inbound calls promptly and provide information or resolution as needed.<br>• Collaborate with other departments to ensure seamless communication and workflow.
<p>We are looking for a detail-oriented Front Desk Coordinator to join our team on a contract basis. In this role, you will be the first point of contact for visitors and callers, ensuring smooth and efficient front desk operations. This is an opportunity to contribute to a dynamic work environment while providing excellent support to both internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and assist them with inquiries or directions.</p><p>• Manage and operate a multi-line phone system efficiently, directing calls to the appropriate departments.</p><p>• Provide concierge-level services to ensure client satisfaction and seamless communication.</p><p>• Handle inbound calls promptly, addressing questions or forwarding them as needed.</p><p>• Maintain an organized and efficient front desk area, ensuring it reflects the company's standards.</p><p>• Monitor and manage incoming correspondence, including mail and packages.</p><p>• Support administrative tasks such as scheduling appointments and maintaining records.</p><p>• Collaborate with team members to ensure smooth daily operations.</p><p>• Uphold confidentiality and discretion when handling sensitive information.</p>
Are you reliable, detail-oriented, and ready to join a dedicated team for our busy season? Our company is seeking a contract Front Desk Clerk to provide critical support to our office. You will be working alongside a experienced administrative assistant, ensuring top-tier training and an efficient onboarding process. Key Responsibilities: Answer and direct incoming calls with professionalism and courtesy Open, sort, and distribute incoming and outgoing mail Scan various documents and help process tax returns Assist with the preparation of 1099 forms Perform general administrative tasks as assigned (filing, copying, etc.) Enter time data into practice management software (training provided) Provide outstanding support to staff and clientele during our high-volume season Requirements: Strong, dependable attendance is essential Available to work five days per week, permanent schedule Proficiency in Microsoft Office Suite (required) Comfortable using Zoom; occasional use of Microsoft Teams Willingness to learn new software such as CCH Access and practice management tools (training provided) Prior experience in an administrative, clerical, or front desk role preferred This is an excellent opportunity to make an impact during a critical time. If you are committed to reliability, teamwork, and providing exceptional administrative support, we want to hear from you. Apply today to join our collaborative team and help us deliver exceptional service during our busiest time of the year!
<p>We are looking for a proactive Front Desk Coordinator to join our team in Darien, Connecticut. This is a Contract to permanent position where you will play a vital role in ensuring smooth daily operations while delivering exceptional customer experiences. The ideal candidate will be organized, detail-oriented, and skilled in handling various administrative tasks. Must be available for nights and weekends</p><p><br></p><p>Responsibilities:</p><p>• Process payments efficiently using the designated payment application.</p><p>• Prepare and print food and beverage menus for distribution.</p><p>• Create, print, and display flyers to promote events and services.</p><p>• Schedule appointments for the golf simulator and manage bookings.</p><p>• Provide outstanding customer service to enhance the experience for members and visitors.</p><p>• Answer phone calls professionally and assist with inquiries.</p><p>• Maintain a welcoming and organized front desk area.</p><p>• Help coordinate daily tasks to ensure seamless operations.</p><p>• Collaborate with team members to address customer needs effectively.</p>
<p>We are looking for a warm and detail-oriented Receptionist to join our client's team on a contract basis in Farmington, Connecticut. This position is ideal for someone who thrives in an organized environment and enjoys interacting with people. As the first point of contact, you will play a vital role in creating a welcoming atmosphere and ensuring smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors in a friendly and detail-oriented manner.</p><p>• Handle incoming calls using a multi-line phone system and direct them appropriately.</p><p>• Manage intake paperwork and ensure accurate documentation.</p><p>• Maintain and update spreadsheets with detailed information.</p><p>• Utilize Microsoft 365, including Word and Excel, to complete administrative tasks.</p><p>• Collaborate with other team members to ensure seamless workflow.</p><p>• Uphold a clean and organized front desk area.</p><p>• Provide support to other administrative staff as needed.</p>
We are looking for a detail-oriented Receptionist to join our team on a long-term contract basis. This position is based in New Canaan, Connecticut, and provides an excellent opportunity for recent graduates or experienced individuals to showcase their organizational and communication skills in a retail environment.<br><br>Responsibilities:<br>• Manage the front desk by greeting visitors and ensuring a welcoming atmosphere.<br>• Answer and direct inbound calls using a multi-line phone system with professionalism.<br>• Provide accurate information to callers and assist with inquiries.<br>• Maintain and organize reception area to ensure it is presentable at all times.<br>• Coordinate incoming and outgoing mail and deliveries efficiently.<br>• Support administrative tasks such as data entry and scheduling as needed.<br>• Assist with various duties to support the smooth operation of the office.<br>• Communicate effectively with internal staff and external contacts.<br>• Uphold confidentiality and handle sensitive information appropriately.
We are looking for a dedicated Office Assistant to join our team on a contract basis in Bethel, Connecticut. This position plays a vital role in supporting daily office operations, ensuring efficiency and organization. The ideal candidate will be detail-oriented and skilled at handling receptionist and clerical responsibilities.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing front desk operations.<br>• Answer and direct incoming phone calls to appropriate departments or personnel.<br>• Maintain office supplies by monitoring inventory and placing orders as needed.<br>• Organize and file documents to ensure easy access and retrieval.<br>• Handle correspondence, including sorting and distributing incoming mail.<br>• Assist in scheduling meetings and maintaining calendars for staff.<br>• Prepare reports and presentations as required by management.<br>• Ensure the office environment remains tidy and well-organized at all times.
<p>We are looking for a dedicated Receptionist to join our team. This long-term contract position offers an excellent opportunity for someone who is detail oriented, thrives in administrative roles, and enjoys interacting with clients. The ideal candidate will play a key role in ensuring smooth daily operations and providing exceptional support to both staff and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist clients and visitors upon arrival, ensuring a positive first impression.</p><p>• Maintain organized filing systems and handle document management tasks such as scanning and copying.</p><p>• Perform accurate data entry to support administrative processes.</p><p>• Sort, receive, and distribute incoming mail efficiently.</p><p>• Operate mail machines and prepare outgoing correspondence as needed.</p><p>• Utilize Microsoft Office applications to complete various clerical tasks.</p><p>• Support office operations by performing general administrative duties.</p><p>• Collaborate with team members to ensure seamless workflow and communication.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this Contract to permanent role, you will play a pivotal part in supporting the Executive Team and ensuring smooth day-to-day operations within our organization. This position offers an opportunity to contribute to a non-profit environment that values collaboration and community impact.<br><br>Responsibilities:<br>• Manage calendars, coordinate schedules, and organize meetings for the Executive Team.<br>• Ensure efficient office operations for executive offices and preschool facilities, maintaining a detail-oriented atmosphere.<br>• Assist in preparing grant-related documentation, compliance reports, and accreditation materials.<br>• Perform accurate data entry and provide administrative support for various health, education, and human service initiatives.<br>• Oversee office supplies and building inventory, including ordering and organizing as needed.<br>• Monitor facility issues and participate in the Safety Committee to uphold a safe and secure workplace.<br>• Collaborate with staff and leadership to enhance administrative workflows and improve efficiency.<br>• Handle receptionist duties, including welcoming guests and managing inbound communications.<br>• Complete additional administrative tasks as required to support organizational goals.
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis. In this role, you will provide essential administrative support, helping ensure the accuracy and organization of tax-related documents. This position is ideal for individuals with basic computer skills who are eager to learn and grow in an office environment.</p><p><br></p><p>Responsibilities:</p><p>• Scan and upload tax documents into the client database for accurate record-keeping.</p><p>• Review and update client information in tax preparation software to ensure data accuracy.</p><p>• Sort and organize tax-related paperwork for efficient processing.</p><p>• Print tax returns and prepare them for distribution.</p><p>• Verify and input details from W-2 and 1099 forms into the system.</p><p>• Perform receptionist duties, including answering inbound calls and directing inquiries.</p><p>• Assist with general clerical tasks to support daily office operations.</p><p>• Learn and utilize tax software (Lacerte) and document management software (Smart Vault) to complete assigned tasks.</p>
<p>Our team is seeking a reliable Office Assistant for a temporary assignment beginning this month through the end of May in Mahopac, NY. This role supports daily administrative activities with a focus on client service and efficient office operations. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls in a professional manner</li><li>Welcome clients and visitors to the office, ensuring a positive experience</li><li>Mail out completed tax returns and manage related documentation</li><li>Track tax return progress and status using a CRM system</li><li>Assist with processing payments in QuickBooks</li><li>Manage the office administrative email account</li><li>Perform general office duties such as filing, copying, and document organization</li></ul><p><br></p>
<p><strong><u>Financial Services Assistant</u></strong> (Part-Time or Full-Time)</p><p><strong>Location:</strong> Berlin, CT</p><p> <strong>Hours:</strong> Flexible, 30–40 hours per week</p><p> <strong>Compensation:</strong> Up to $26/hour, based on experience</p><p><br></p><p>We are seeking a detail-oriented and proactive <strong>Financial Services Assistant</strong> to support our advisors with day-to-day administrative and client service responsibilities. This role is ideal for someone with prior experience in a financial services or related professional environment who enjoys working with clients, managing multiple priorities, and supporting a fast-paced office.</p><p>This position offers flexibility in hours (part-time or full-time) and the ability to work in a <strong>hybrid</strong> environment after 90 days.</p><p><br></p><p>Key Responsibilities</p><ul><li>Support daily account-related transactions and administrative processing</li><li>Manage calendaring, scheduling, and meeting coordination for advisors</li><li>Handle daily client communications via phone, email, and other channels as needed</li><li>Maintain accurate client records and documentation</li><li>Assist with general office and operational tasks to ensure smooth day-to-day workflow</li><li>Collaborate closely with advisors and team members to support client service needs</li></ul><p>Qualifications</p><ul><li>Prior experience in an administrative, assistant, or client service role within a <strong>financial services firm or related industry</strong></li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills</li><li>High level of technical proficiency (comfortable working with multiple systems, software, and digital tools)</li><li>Ability to manage multiple tasks, prioritize effectively, and work independently</li><li>Professional demeanor and strong client service mindset</li></ul><p>What Our Client Offers</p><ul><li>Flexible schedule (30–40 hours per week)</li><li>Competitive hourly pay up to $26/hour, depending on experience</li><li>Hybrid work environment</li><li>Opportunity to work closely with advisors and gain exposure to financial services operations</li></ul><p><strong>Interested candidates with the required experience, please apply today to Daniele.Zavarella@roberthalf com!</strong></p>
<p><strong><u>Entry Level - Contracts and Operations Assistant</u></strong><em> - CONTSTRUCTION INDUSTRY </em></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com.</u></p><p><br></p><p>Fully onsite role, 5 days per week in office</p><p><br></p><p>Great team environment, great benefits, strong reputation, and growing business!</p><p><br></p><p>This is a blended role of assisting with payroll processing and assisting with entering bid and job documentation into the system. </p><p><br></p><p><em><u>Position Details:</u></em></p><p>· Reviewing work order hours in payroll time keeping system for accuracy</p><p>· Generating certified payrolls after payroll is processed with in-house software</p><p>· Organizing, emailing, and filing certified payrolls on a weekly basis</p><p>· Answering certified payroll and other payroll related questions from customers</p><p>· Union weekly and monthly hour reporting / payments</p><p>· Setting up jobs / contracts in ERP system once awarded</p><p>· Assisting with bid prep and document needs</p><p>· Contract review, edits, and filing </p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p><p><br></p>
<p>Key Responsibilities:</p><ul><li>Maintain printer functionality by regularly loading and unloading paper, monitoring printer supplies, and promptly clearing paper jams.</li><li>Move paper stock from pallets to print shop shelves, ensuring materials are organized and accessible for daily operations.</li><li>Demonstrate a high level of attention to detail to maintain print quality and prevent equipment issues.</li><li>Communicate clearly with team members regarding printer status, shift progress, and any problems encountered, ensuring smooth handoffs between operators.</li><li>Report any equipment issues or maintenance needs to fellow operators and management in a timely manner.</li><li>Support general print shop operations and assist with other tasks as assigned.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Mamaroneck, New York. This Contract to permanent position offers an excellent opportunity to utilize your organizational skills and contribute to the smooth operation of our office. The ideal candidate will be adept at handling administrative tasks, managing incoming communications, and maintaining accurate records.</p><p><br></p><p>Responsibilities:</p><p>• Manage and respond to inbound calls professionally, ensuring excellent customer service.</p><p>• Perform accurate data entry tasks to maintain and update records and databases.</p><p>• Support daily administrative functions, including scheduling and correspondence.</p><p>• Organize and maintain office files and documentation for easy accessibility.</p><p>• Coordinate with team members to assist in project-related tasks.</p><p>• Prepare reports and summaries based on collected data and information.</p><p>• Ensure the office environment remains organized and supplies are adequately stocked.</p><p>• Handle incoming and outgoing mail and package deliveries efficiently.</p><p>• Assist with general office operations and troubleshooting minor issues</p>
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
