We are looking for an experienced Executive Assistant to provide high-level administrative support to ensure smooth daily operations. This role involves managing schedules, coordinating meetings, and handling inquiries with professionalism and efficiency. Located in Cheverly, Maryland, this Contract-to-Permanent position offers an excellent opportunity to showcase your organizational skills and attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Respond to inquiries from residents, providing clear and helpful information.<br>• Schedule, organize, and prepare materials for executive meetings.<br>• Handle incoming calls professionally, directing them to the appropriate departments or resolving inquiries promptly.<br>• Perform general administrative tasks, such as drafting correspondence and maintaining records.<br>• Utilize Microsoft Office Suite and Outlook to create documents, manage email communications, and organize schedules.<br>• Ensure smooth communication between executives and other stakeholders.<br>• Monitor multi-line phone systems and provide coverage as needed.<br>• Maintain a high level of confidentiality when handling sensitive information.
<p>We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook</p><p>• Scheduling internal or external meetings and maintaining the CFO's calendar meticulously</p><p>• Documenting policy changes and maintaining up-to-date files</p><p>• Distributing mail and scheduling and coordinating department and group meetings</p><p>• Organizing food and beverage service for meetings/events as necessary</p><p>• Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners</p><p>• Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events</p><p>• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently</p><p>• Performing any other duties as assigned.</p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Chantilly, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working Monday to Friday onsite. This is an excellent opportunity if you are looking to start with a great company.</p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage mailings</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p><br></p><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to two executives within the insurance industry. This Contract-to-Permanent position is based in Washington, District of Columbia, and offers an opportunity to work in a dynamic and fast-paced environment. The ideal candidate will handle a variety of responsibilities, ranging from scheduling to event planning, ensuring smooth operations across multiple time zones.<br><br>Responsibilities:<br>• Manage complex calendars, including scheduling meetings and coordinating across multiple time zones.<br>• Book and coordinate travel arrangements, including flights, hotels, and transportation.<br>• Organize and oversee logistics for executive meetings and company-wide events, such as summits and all-hands meetings.<br>• Prepare and manage expense reports, ensuring timely submission and accuracy.<br>• Collaborate with executives to plan and execute high-level events and gatherings.<br>• Utilize Google Suite tools, such as Google Calendar, Docs, Drive, Slides, and Sheets, to maintain seamless communication and documentation.<br>• Act as a point of contact for internal and external stakeholders, ensuring effective and efficient communication.<br>• Monitor and prioritize incoming correspondence, emails, and requests to ensure prompt action.<br>• Maintain confidentiality and discretion while handling sensitive information.<br>• Ensure smooth day-to-day operations through proactive problem-solving and attention to detail.
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role presents a contract opportunity. This position is excellent for someone looking to start in a great company.</p><p> </p><p>Responsibilities: </p><p> </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handling mailings</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p>
<p>Executive Assistant -French Speaking ~International Consulting firm Washington, D.C. </p><p> $110k hybrid schedule, great benefits, plus career growth</p><p><br></p><p>My client is a well-established international consulting firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant. The Executive Assistant will support the Managing Partner including calendar management, travel arrangements, meeting prep and various other tasks. The Executive Assistant must be fluent in French for translation of documents and assisting in preparing client presentations. The Executive will join an experienced team in a very fast-paced environment, managing complex logistics including, coordinator international travel plans and acting as a liaison between various departments and stakeholders. French speaking candidates with experience working for international organizations are highly encouraged to apply. The Executive Assistant will be responsible for the following duties:</p><p> </p><p> </p><p>· Calendar management, scheduling, and all itinerary coordination in MS Outlook for the</p><p>· Department</p><p>· Responsible for preparing PowerPoint presentations for clients</p><p>· Translating documents from French to English </p><p>· Prioritizing and managing changing schedules efficiently </p><p>· Assisting in special projects, including planning events and engagements </p><p>· Managing and updating Salesforce database </p><p>· Editing and proofreading documents in MS Word </p><p> </p><p>All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p><p><br></p><p>Requirements:</p><p>BS/BA degree</p><p>Fluent in French & English </p><p>3 years’ experience in administrative support of senior leadership </p><p>Calendar management experience, proficient in MS Outlook</p><p>Candidates with Management Consulting or Political consulting experience are highly preferred</p><p>Proficient in MS Office</p><p> </p><p>All interested candidates in this Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.</p><p><br></p>
<p> Greet guests upon their arrival and directs appropriately</p><p> Answer, screen and forward incoming phone calls</p><p> Maintain cleanliness of reception area, conference room, kitchen and restrooms, ensuring all areas are tidy and presentable, with all necessary materials and products</p><p> Provide basic and accurate information in-person and via phone/email</p><p> Receive, sort and distribute daily mail, faxes and deliveries</p><p> Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</p><p> Order supplies, researching costs/suppliers, and keep inventory of stock</p><p> Assist/prepare regularly scheduled reports and contact lists</p><p> Keep updated records of office expenses and costs</p><p> Update and maintain office policies and procedures</p><p> Provide administrative support as needed on various human resources functions</p><p> Perform other clerical and administrative duties such as filing, photocopying, scanning and faxing</p><p> Liaise with Executive Assistant to handle requests and queries from leaders and employees Special projects as assigned Comply with company policies, procedures, and regulatory standards Additional duties as may be assigned</p>
<p>We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team. You will be working Monday to Friday. This is a contract position with the possibility of going permanent. </p><p> </p><p>Responsibilities:</p><p><br></p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p><p> </p>
<p>A benefits company in Nottingham, MD is seeking an Administrative Assistant to join their team! This role will support the company with answering phones, customer support, data entry, reconciliations and customization of various spreadsheets and as needed for their clients.</p><p>Duties/Responsibilities:</p><p>• Interacts with clients via telephone and email to provide support and information on employee benefits.</p><p>• Data entry of benefit enrollments, terminations, and changes</p><p>• Assistance with provider searches, billing issues, claims issues and reconciliations.</p><p>• Preparation, data entry and customization for various Excel spreadsheets.</p><p>• Preparation of employee enrollment kits.</p><p>• Performs other related duties as assigned.</p><p>Required Skills/Abilities</p><p>• Excellent communication and organization skills.</p><p>• Service-oriented, detail-oriented, and ability to multi-task</p><p>• Proficient computer skills, specifically using Microsoft Excel and Word, with the ability to learn new systems.</p><p>• Strong analytical skills.</p><p>• Ability to research issues, identify and give directions to resolve the problem at hand as well as explain the process taken to do so.</p><p>• Ability to work in a fast-paced environment.</p><p>• Knowledge of, or ability to learn about health and ancillary benefits.</p><p>• Proven ability to work effectively in a team environment with associates.</p><p>• Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.</p>
<p>We are looking for a skilled and detail-oriented Administrative Assistant to join our client's team in Gaithersburg, Maryland. In this role, you will provide vital support to our General Counsel and real estate development team, ensuring smooth operations and the management of critical tasks. This position requires a high level of professionalism, organizational expertise, and discretion in handling confidential information.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Deliver comprehensive administrative support to executives and members of the development team.</p><p>• Draft, review, and finalize correspondence, reports, presentations, and legal documents such as contracts and leases.</p><p>• Monitor and manage key dates related to contracts, permits, and regulatory filings to ensure compliance.</p><p>• Organize and maintain digital filing systems for efficient document retrieval.</p><p>• Assist in preparing and submitting development applications, permit requests, and zoning documentation.</p><p>• Coordinate the recording of documents in public land records, managing entity filings, and obtaining necessary corporate documents.</p><p>• Serve as a liaison between internal staff, external counsel, consultants, government agencies, lenders, and other stakeholders.</p><p>• Facilitate the signing, notarization, and proper execution of legal documents.</p><p>• Conduct basic legal research or document reviews under attorney supervision, as needed.</p><p>• Support project tracking initiatives and status reporting to ensure milestones are met.</p>
<p>We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. If you are looking to get your foot in the door with a great company this is the position for you.</p><p><br></p><p>Your duties include extensive Filing and Data Entry.</p><p>You will also be handling mailings</p><p>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</p><p>Handling general clerical responsibilities</p><p>You will check mail and emails daily, respond to inquiries, forward communication, when necessary, </p><p>This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.</p>
<p><strong>Job Overview</strong>:</p><p>We are seeking a proactive and detail-oriented <strong>Administrative Assistant</strong> to provide essential support to our team. The ideal candidate is organized, has excellent communication skills, and can effectively manage multiple priorities in a fast-paced work environment. This role is pivotal in ensuring the smooth operation of the office and contributing to the team's success.</p><p> </p><p><strong>Key Responsibilities</strong>:</p><p>· Perform a variety of administrative duties, including managing calendars, scheduling meetings, and preparing correspondence.</p><p>· Handle phone calls, emails, and other forms of communication with professionalism.</p><p>· Organize and maintain files (physical and digital) to ensure easy access and security.</p><p>· Assist with preparing reports, presentations, and spreadsheets as requested.</p><p>· Coordinate travel arrangements, including flights, accommodations, and itineraries.</p><p>· Manage office supplies inventory and order new supplies as needed.</p><p>· Greet visitors and provide excellent customer service.</p><p>· Collaborate with team members to accomplish tasks and meet deadlines.</p>
<p>The Senior Administrative Assistant will provide high-level administrative support. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, efficient, and familiar with supporting technical staff in an engineering or technical firm.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and clerical support to engineering leadership and project teams.</li><li>Coordinate and manage calendars, meetings, and travel arrangements for senior engineers and department heads.</li><li>Prepare and format technical documents, reports, proposals, and presentations in collaboration with engineering staff.</li><li>Maintain and organize electronic and physical files, project documents, and engineering drawings (using document control systems where applicable).</li><li>Track project deadlines, deliverables, and submission dates; send reminders and follow-ups as needed.</li><li>Serve as a liaison between departments, clients, vendors, and contractors to support ongoing projects.</li><li>Assist in onboarding new engineering staff and coordinating IT and facilities requests.</li><li>Compile data and prepare reports for internal meetings and client presentations.</li><li>Ensure compliance with company policies, procedures, and standards related to documentation and administration.</li><li>Assist with coordination of team events, training sessions, and off-site meetings.</li><li>Order and maintain office supplies and equipment for the engineering department.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a Contract basis in Washington, District of Columbia. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional organizational and communication support. As an integral member of our team, you will assist with daily administrative tasks and ensure the smooth operation of office functions. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, members, and guests with professionalism and a positive attitude.</p><p>• Handle incoming and outgoing mail, packages, and deliveries efficiently.</p><p>• Manage and coordinate calendars for staff and leadership, scheduling meetings, conference calls, and appointments.</p><p>• Organize meeting logistics, including reserving rooms, setting up technology, and preparing materials.</p><p>• Draft, proofread, and format correspondence, memos, and reports with attention to detail.</p><p>• Maintain well-organized filing systems, both electronic and physical.</p><p>• Perform data entry tasks and ensure accurate record-keeping and database updates.</p><p>• Monitor office supplies, place orders, and maintain inventory levels.</p><p>• Respond to membership inquiries and communications as directed.</p><p>• Prepare materials and provide support for programs, conferences, and events.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Baltimore, Maryland. This Contract-to-Permanent position offers an exciting opportunity to support daily operations and contribute to the efficiency of the workplace. The ideal candidate will excel in multitasking, communication, and organization while providing high-quality administrative support.<br><br>Responsibilities:<br>• Manage inbound calls, ensuring prompt and courteous communication while directing inquiries to the appropriate team members.<br>• Perform accurate data entry tasks, maintaining the integrity of records and databases.<br>• Provide receptionist duties, including greeting visitors and ensuring a positive first impression.<br>• Organize and maintain office files, documents, and supplies to support smooth day-to-day operations.<br>• Assist in scheduling meetings, appointments, and coordinating logistics.<br>• Collaborate with team members to support various administrative functions and projects.<br>• Monitor and order office supplies to ensure adequate inventory levels.<br>• Prepare reports, presentations, and correspondence as needed.<br>• Maintain confidentiality while handling sensitive information.<br>• Support the Operations Manager with administrative tasks and other duties as assigned.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Charles County, Maryland. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of our office and showroom. The ideal candidate will possess strong organizational skills, a proactive approach, and the ability to communicate effectively in both English and Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily showroom operations, ensuring a welcoming and organized environment.</p><p>• Schedule and coordinate sales appointments with clients and team members.</p><p>• Operate and maintain the office scheduling system to optimize workflow.</p><p>• Verify warranty details and address customer inquiries efficiently.</p><p>• Place service calls to vendors and track their progress.</p><p>• Prepare and organize shipping tasks using FedEx and UPS systems.</p><p>• Open and close the store, adhering to company policies and procedures.</p><p>• Answer inbound calls and provide excellent customer service.</p><p>• Perform data entry tasks to maintain accurate and up-to-date records.</p>
We are looking for a Legal Assistant with strong attention to detail to join our team in Pikesville, Maryland. This role is ideal for someone who is well-versed in legal processes and has experience supporting attorneys in civil litigation and medical malpractice cases. The successful candidate will play a vital role in ensuring the smooth operation of case management and administrative tasks.<br><br>Responsibilities:<br>• Prepare, edit, and finalize legal documents, including complaints, for filing and service.<br>• Manage electronic filing processes for court submissions and ensure compliance with deadlines.<br>• Coordinate and maintain attorneys’ schedules, including hearings, meetings, and filing deadlines.<br>• Handle case management tasks using software tools, such as Filevine, to organize and track case progress.<br>• Arrange for the service of legal documents and ensure proper documentation of processes.<br>• Maintain a paperless office environment by organizing and managing electronic files.<br>• Communicate effectively with attorneys, clients, and court personnel to facilitate case proceedings.<br>• Utilize tools such as Microsoft Outlook, Excel, PowerPoint, and Word to support administrative functions.<br>• Assist with tasks related to medical malpractice and personal injury litigation.<br>• Ensure all court filings are accurate and submitted in a timely manner.
<p>Robert Half is seeking a dedicated and detail-oriented Legal Assistant for a contract role with one of our premier clients in the McLean, VA area. This is an excellent opportunity for individuals with strong organizational and communication skills who are looking to contribute their expertise in a dynamic legal environment. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Proven experience as a Legal Assistant or in a similar administrative role within a legal setting.</li><li>Proficiency in legal research and familiarity with legal terminology and processes </li><li>Strong organizational skills and attention to detail.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Working knowledge of legal software and tools is a plus (e.g., eDiscovery platforms, document management systems).</li><li>Local to the McLean area or willing to commute, as this position requires an in-office presence.</li></ul><p><br></p>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls and provide excellent assistance to callers in the management office.</p><p>• Welcome and assist guests upon arrival, ensuring visitor protocols are followed.</p><p>• Review, validate, and submit invoices for approval, coordinating with departments to resolve discrepancies.</p><p>• Prepare and monitor purchase orders while supporting contract documentation and renewal tracking.</p><p>• Communicate effectively with vendors and suppliers regarding order fulfillment and inquiries.</p><p>• Maintain and update databases with accurate information to ensure smooth operations.</p><p>• Utilize Microsoft Office Suite tools, including Word, Excel, and Outlook, to complete daily tasks.</p><p>• Troubleshoot basic technical issues related to office systems and applications.</p><p>• Organize and file confidential documents, maintaining compliance with company policies.</p><p>• Collaborate with team members to ensure deadlines and operational goals are met.</p>
About the Position We are looking for an organized and personable Front Office Coordinator to serve as the first point of contact for our clients and visitors. In this role, you will ensure the office functions efficiently by providing administrative support, managing front desk operations, and creating a welcoming environment. If you pride yourself on being reliable, detail oriented, and customer-service oriented, we would love to hear from you! <br> Key Responsibilities: Greet clients, visitors, and staff with a friendly, detail oriented demeanor and promptly address their needs. Manage the front desk, including answering incoming calls, directing inquiries, and taking messages. Oversee and maintain an organized and detail oriented reception area. Assist with scheduling appointments and maintaining the office calendar. Handle incoming and outgoing mail and deliveries, including distributing correspondence. Support administrative tasks such as data entry, filing, and paperwork preparation. Coordinate office supplies and maintain inventory for the front desk. Provide general information about the company to visitors and callers.
