13 results for Executive Assistant in Warwick, RI

Executive Assistant

Dorchester, MA
onsite
Temporary
31.6635 - 36.663 USD / Hourly
We are looking for an experienced Executive Assistant with exceptional organizational and communication skills to support senior leadership in a dynamic government setting. This Contract position is based in Dorchester, Massachusetts, and requires a detail-oriented individual who thrives in a fast-paced environment, managing complex schedules and coordinating high-level arrangements effectively. The ideal candidate will bring over seven years of expertise in executive support. Responsibilities: • Manage and maintain executive calendars, ensuring all appointments and meetings are scheduled efficiently. • Arrange and coordinate detailed travel plans, including flights, accommodations, and transportation. • Organize and prepare materials for executive meetings, ensuring all necessary documents and agendas are ready. • Serve as the main point of contact for scheduling and logistical inquiries. • Handle confidential information with discretion and a high level of integrity. • Monitor and prioritize incoming requests to ensure timely responses and actions. • Coordinate with internal and external stakeholders to facilitate seamless communication and collaboration. • Provide administrative support for special projects as assigned, ensuring deadlines are met. • Resolve scheduling conflicts proactively and adjust plans as needed. • Track and manage expenses related to travel and meetings, ensuring accuracy in reporting.
2026-04-02T00:00:00Z

Executive Assistant

Boston, MA
onsite
Permanent
100000 - 110000 USD / Yearly
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach. Responsibilities: • Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently. • Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics. • Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation. • Plan and execute logistics for board meetings, including preparation of materials and management of schedules. • Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors. • Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events. • Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions. • Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards. • Collaborate with team members to uphold a culture of excellence and high standards. • Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
2026-03-18T00:00:00Z

Legal Assistant

Weymouth, MA
onsite
Permanent
50000 - 80000 USD / Yearly
We are looking for an organized and detail-oriented Legal Assistant to join our team in Weymouth, Massachusetts. This role involves providing critical administrative support to ensure the smooth operation of legal services, with a focus on trusts and estates. The ideal candidate will excel at calendar management, client communication, and maintaining professionalism in a fast-paced environment. Responsibilities:• Manage and maintain attorney calendars, including scheduling meetings, deadlines, and appointments.• Prepare and organize documentation related to trusts and estates cases.• Serve as the first point of contact by handling receptionist duties such as greeting clients, answering calls, and directing inquiries.• Utilize Microsoft Office Suite to draft, edit, and format legal correspondence and reports.• Coordinate client services by maintaining records, tracking deadlines, and ensuring timely follow-up.• Support day-to-day administrative tasks to optimize office efficiency.• Assist in filing and organizing legal documents to ensure proper record-keeping.• Communicate effectively with clients, attorneys, and external parties to facilitate case progress.• Monitor and maintain office supplies and equipment as needed.• Uphold confidentiality and professionalism in all interactions.
2026-03-25T00:00:00Z

Legal Assistant

North Attleboro, MA
onsite
Temporary
16.7865 - 20 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join our team on a contract basis in North Attleborough, Massachusetts. This role is ideal for someone with experience in estate planning, asset protection, and trademark matters, as well as a strong ability to manage client interactions and administrative tasks. If you thrive in a dynamic legal environment and possess exceptional organizational skills, we encourage you to apply. Responsibilities: • Provide comprehensive support in estate planning and asset protection matters, ensuring accuracy and efficiency. • Assist with trademark-related legal tasks, including documentation and research. • Manage front desk responsibilities, including client intake and scheduling appointments. • Coordinate court filings and ensure compliance with deadlines and legal procedures. • Perform e-filing tasks for civil litigation cases and maintain detailed records. • Oversee calendar management for attorneys, ensuring timely coordination of meetings and court appearances. • Maintain organized and up-to-date legal files, both physical and digital. • Communicate effectively with clients and team members to address inquiries and provide updates. • Support the team in administrative duties, including document preparation and filing. • Ensure confidentiality and professionalism in handling sensitive legal information.
2026-04-01T00:00:00Z

Legal Assistant

Quincy, MA
onsite
Permanent
55000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join our team in Danvers, Massachusetts. In this role, you will provide comprehensive support to attorneys, ensuring smooth case management and efficient litigation processes. The ideal candidate possesses strong organizational skills, a thorough understanding of court procedures, and a commitment to delivering high-quality legal assistance. Responsibilities: • Coordinate attorneys’ schedules, including depositions, hearings, meetings, and travel arrangements. • Prepare and electronically file legal documents in both state and federal courts. • Draft and organize pleadings, motions, discovery responses, and exhibits. • Conduct legal research and maintain both electronic and physical case files. • Communicate effectively with clients, opposing counsel, and court staff to facilitate case progress. • Assist in trial preparation by gathering documentation, organizing evidence, and preparing witnesses. • Manage new case openings, track attorney time entries, and compile expense reports.
2026-04-02T00:00:00Z

Legal Assistant

Groton, CT
onsite
Contract / Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a dedicated and organized Legal Assistant to join our team in Groton, Connecticut. In this Contract to permanent position, you will play a vital role in providing comprehensive support to attorneys and the legal team. The ideal candidate will excel in eFiling, document preparation, and administrative tasks while maintaining a strong focus on accuracy and efficiency. Responsibilities: • Prepare and electronically file legal documents with courts and administrative agencies, ensuring compliance with all guidelines and deadlines. • Maintain and organize both electronic and physical case files, keeping them updated and readily accessible. • Draft, edit, and format legal correspondence, pleadings, and other documents with a high level of precision. • Support attorneys with research tasks, project coordination, and scheduling to ensure smooth case management. • Perform administrative duties such as scanning, copying, distributing mail, and responding to client inquiries. • Ensure all filings and document submissions adhere to court and agency requirements. • Collaborate with the legal team to facilitate the successful completion of case-related projects. • Assist with additional office tasks to support overall team efficiency.
2026-03-13T00:00:00Z

Accounting Assistant

Mansfield, MA
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Mansfield, Massachusetts. In this Contract to permanent position, you will support the Accounts Payable function and contribute to various administrative and accounting tasks. If you have a strong background in financial operations and enjoy working in a collaborative environment, this role is an excellent opportunity to advance your career. Responsibilities: • Answer and manage incoming calls with professionalism and efficiency. • Welcome guests warmly and ensure they are assisted in a friendly and hospitable manner. • Organize and distribute incoming mail and packages appropriately. • Enter accounts payable data accurately into the system to support financial operations. • Assist the Accounting Department with general tasks, including invoice coding and account reconciliation. • Perform check runs and handle Automated Clearing House (ACH) payment processes. • Utilize Dynamics GP and excel tools, including pivot tables, to enhance operational efficiency. • Execute additional clerical responsibilities related to accounting as needed.
2026-03-31T00:00:00Z

Accounting Assistant

Middleboro, MA
onsite
Contract / Temporary to Hire
25 - 28 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in a contract-to-permanent position. Based in Middleborough, Massachusetts, this role offers an excellent opportunity to grow within a dynamic and supportive environment. The ideal candidate will handle a variety of accounting tasks, ensuring accuracy and efficiency in daily operations. Responsibilities: • Process accounts payable and accounts receivable transactions with accuracy and timeliness. • Perform bank reconciliations to ensure financial records are up-to-date and accurate. • Manage the coding and processing of invoices in compliance with company procedures. • Utilize QuickBooks to maintain and update financial records. • Handle payroll processing, ensuring employees are paid correctly and on time. • Review accounting data to ensure compliance with established policies and regulations. • Support month-end and year-end financial closing activities. • Assist in preparing financial reports as needed by management. • Maintain organized and secure financial documentation for auditing purposes.
2026-04-02T00:00:00Z

Administrative Assistant (Part-Time MWF)

Boston, MA
onsite
Temporary
20 - 25 USD / Hourly
We are seeking a highly organized and detail‑oriented Part-Time Administrative Assistant (M/W/F) overseeing multiple projects. Key Responsibilities<ul><li>Provide administrative support to project managers and teams across several active projects</li><li>Manage documentation related to contracts, insurance, and vendor onboarding</li><li>Collect and track W9s, certificates of insurance, and other compliance materials</li><li>Maintain organized digital records and follow up with external partners as needed</li><li>Assist with tracking and updating project-related items including:</li><li>Expense reports</li><li>Maintain files and workflow</li><li>Support day‑to‑day office operations</li></ul>
2026-03-18T00:00:00Z

Administrative Assistant/Mail Clerk

Boston, MA
onsite
Permanent
40000 - 43000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant/Mail Clerk to join our team in Boston, Massachusetts. In this role, you will manage essential administrative tasks and ensure the smooth handling of incoming and outgoing mail. The ideal candidate is proactive, personable, and committed to maintaining efficiency in a dynamic work environment. Responsibilities: • Organize and distribute incoming mail promptly to ensure accurate delivery. • Assist in managing the mail center operations, including sorting and processing outgoing mail. • Perform general administrative tasks such as scheduling, document preparation, and data entry. • Maintain accurate records and logs related to mail distribution and administrative activities. • Collaborate with team members to support operational needs and achieve department goals. • Handle inquiries and communicate effectively with internal and external stakeholders. • Ensure compliance with organizational policies and procedures in all administrative functions. • Monitor inventory levels for mailroom supplies and place orders as needed. • Support additional administrative projects as assigned to enhance workflow efficiency.
2026-03-26T00:00:00Z

Human Resources (HR) Assistant

Brockton, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a dedicated and detail-oriented Human Resources (HR) Assistant to join our team in Brockton, Massachusetts. This long-term contract position offers an excellent opportunity to support HR operations, with a focus on benefits administration and employee onboarding. The role requires a proactive individual who excels in managing benefit plans, providing clear communication, and ensuring compliance with organizational processes. Responsibilities: • Facilitate the onboarding process for new employees by explaining available health, dental, and life insurance options, as well as voluntary benefits. • Manage the enrollment or waiver process for new hires, including validating required documentation and following up as needed. • Educate employees on benefits-related deductions and assist in calculating initial premium payments. • Coordinate benefit changes resulting from terminations or resignations by analyzing payroll history, calculating coverage cancellation dates, and processing necessary forms. • Process coverage modifications and terminations through the insurance provider's online portal, ensuring accuracy and timeliness. • Monitor employee eligibility for benefits and oversee enrollment applications and submissions via the provider's portal. • Provide administrative support to the HR department, including handling general office tasks as required. • Collaborate with team members to ensure seamless HR operations and compliance with relevant policies. • Utilize HR systems, such as Munis, to track and manage employee benefit data, although prior experience with Munis is not required.
2026-04-01T00:00:00Z

Human Resources (HR) Assistant

Norwich, CT
onsite
Temporary
20 - 23 USD / Hourly
Are you passionate about supporting organizational success and driving positive employee experiences? Join our team as an HR Assistant and play a vital role in coordinating human resources processes, maintaining accurate records, and ensuring compliance with company policies. Responsibilities:<ul><li>Assist with recruitment by scheduling interviews, communicating with candidates, and preparing onboarding materials</li><li>Maintain and update employee records and HR databases with confidential information</li><li>Coordinate benefits administration and help answer employee questions</li><li>Support employee relations and help organize engagement initiatives</li><li>Prepare HR documents, reports, and correspondence as needed</li><li>Ensure compliance with labor laws and company policies</li></ul>
2026-04-01T00:00:00Z

Office Manager

Boston, MA
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the office runs smoothly. Based in Boston, Massachusetts, this contract position requires a detail-oriented individual with strong organizational and multitasking skills. The ideal candidate will excel in managing office supplies, handling accounts payable, and performing receptionist duties. Responsibilities: • Oversee daily administrative functions to maintain an organized and efficient office environment. • Manage inventory and ensure timely ordering and replenishment of office supplies. • Process accounts payable transactions with accuracy and attention to detail. • Greet visitors and handle receptionist duties, including managing incoming calls and correspondence. • Coordinate office maintenance and liaise with vendors for necessary services. • Support team members with administrative tasks and ensure compliance with company policies. • Maintain accurate records and documentation for office expenses and supplies. • Monitor and improve office procedures to enhance productivity and workflow. • Assist in scheduling meetings and coordinating calendars for team members. • Handle other administrative duties as assigned to support overall office operations.
2026-04-01T00:00:00Z